Last updated February 09, 2017

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Q1 – AS9003 Inspection and Test Quality System SUPERSEDING Mil-I-45208
             Quality System Requirement (Rev. 3/7/11)
The Supplier's inspection system shall comply with AS9003 Inspection and Test Quality System upon next required system audit. The AS9003 supersedes the Mil-I-45208 inspection system requirements. The Supplier's inspection system shall be subject to periodic and random audits and must be approved by General Dynamic's quality assurance representative. The Supplier shall accommodate General Dynamics quality system audits at all reasonable times for all shifts and locations in which articles are produced under this order. In lieu of the AS9003 system requirement, the Supplier is encouraged to substitute an independent system certification to ISO 9001, as an alternative. Suppliers, who wish to exercise this option, shall notify General Dynamics Supplier Quality, 11399 16th Court N. St Petersburg, FL 33716 by forwarding a copy of their current ISO certification. Note: Certification must be applicable to the facility where work on this contract will be performed. Unless ot herwise specified in this order, Material Review Board (MRB) authority is not delegated to the Supplier. All decisions to "repair" or "use-as-is" and all "standard repair procedures" utilized by the Supplier in the performance of this order require purchaser approval prior to implementation. Expressions used herein are as defined in Mil-Std-1520.

Q2 – FAR Clause 52.246-2 Inspection of Supplies
The Supplier shall comply with the requirements of FAR clause 52.246-2, "Inspection of Supplies," as a minimum.

Q3 – Mil-Q-9858A Quality System Program (Rev.03/07/11) 
The Supplier's quality system shall comply with Mil-Q-9858A "quality program requirements". The Supplier's inspection system shall be subject to periodic and random audits and must be approved by a General Dynamics quality assurance representative. The Supplier shall accommodate General Dynamics quality system audits at all reasonable times for all shifts and locations in which articles are produced under this order. In lieu of the Mil-Q-9858 system requirement, the Supplier may elect to substitute an independent system certification to ISO9001, as an alternate. Suppliers who wish to exercise this option, shall notify General Dynamics Supplier Quality, 11399 16th Court N. St Petersburg, FL 33716 by forwarding a copy of their current ISO certification. Note: Certification must be applicable to the facility where work on this contract will be performed. Unless otherwise specified in this order, Material Review Board (MRB) authority is not delegated to the Supplier. All decisions to "repair" or use-as-is and all "standard repair procedures" utilized by the Supplier in the performance of this order require purchaser approval prior to implementation. Expressions used herein are as defined in Mil-Std-1520.

Q4 – GD-OTS General/Special Process Requirements (Rev. 8-16-2016)
Special Processes: The Supplier and/or sub-tier Supplier performing a special process shall be certified by General Dynamics-OTS, Inc. and listed on the GD-OTS approved special process list at the following URL: http://www.gd-ots.com/supply_chain/existingATPlegacysuppliers.html Special processes include but are not limited to: plating, welding, brazing, heat treating, inorganic finishing, nondestructive testing, impregnation of castings, metal spray, soldering, radiography, penetrant inspection and other specified processes imposed by contract specifications or drawing requirements. Each shipment shall be accompanied by one (1) legible and reproducible copy of a certificate for all processes used and the name of the company performing such process.

NOTE: This requirement is not applicable to control type drawings (i.e. vendor item, specification and/or procurement control drawings, source control drawings).

Heat Treat Clarification: Parts requiring HT to the requirements of MIL H 6875 or AMS H 6875 will be heated to the requirements of AMS 2759. Certs submitted to document the completion of this process will clearly state HT was accomplished to the requirements of AMS 2759 / # based on material type. This Q clause provides clarification only and is in accordance with the requirements defined in the AMS H 6875. Reference sections 1.1, 3.4 and 6.12.

If a Quality System Procedure (QSP) is specified in the purchase order, it may be accessed via the TipQA Supplier Portal accessed via: https://storefront.gd-ots.com. It will be the Supplier's responsibility to check this system to assure they are using the latest revision.

The Supplier is responsible for the quality and conformance of all product including product from customer designated sources.

Supplier Excellence Program Participation: Selected Suppliers are "approved" for the Supplier Excellence Program per the process outline in QSP-INS-53.13. The requirements of this Work Instruction apply only to Suppliers approved for the Supplier Excellence Program. This program administers self-release authority through designated quality representatives at the respective suppliers. All designated quality representatives must adhere to the QSP-INS-53.13 requirements.

Q5 – ISO 9001
The seller shall provide and maintain a system that complies with ISO 9001, "inspection system requirements." Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamics representatives.

Q6 – Q91/ISO 9001 Quality Systems (JSF)
The Supplier shall comply with the requirements of Q91/ISO 9001, "Quality Systems - Model for Quality Assurance in Design/Development, Production, Installation and Servicing".

Q7 – AS9100
The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamics representatives.

Q8 – Test and Inspection Instructions and/or Manufacturing/Process Control Flow Plan
The Supplier shall prepare and maintain written instructions for tests and inspections performed on this contract. If no test requirements are flowed with the TDP, the Supplier shall contact the Buyer to receive those requirements. The instructions shall include identification of the item to be tested or inspected, all test and inspection characteristics and conformance criteria, test equipment and gauging to be used, including a schematic (if applicable), level of test or inspections, and method of recording results. The Supplier shall submit copies of all test and inspection instructions to General Dynamics for review and approval prior to implementation. Quality instructions, previously approved on another General Dynamics contract, need not be resubmitted unless significant changes have been made whenever: 1) methods or processes used to manufacture the part have changed; 2) the part is manufactured at a different facility; 3) there has been more than a two-year lapse in production; 4) there has been a change in sub-tier suppliers.

Electrical Test Documentation and Marking

The following information is provided as clarification of the test requirements for all electrical/electronic parts/assemblies supplied under GD-OTS Purchase Orders:

A) Testing is to be performed on 100% of the parts/assemblies according to requirements provided in the Purchase Order and/or Technical Data package (TDP). (Suppliers must notify GD-OTS, through the GD-OTS buyer, if test requirements for electric/electronic assemblies/parts are not specified on the purchase order or TDP.)

B) The following applies where QSIs are specified as the source of test requirements. When testing is performed according to the requirements from other sources, such as drawings, imbedded text in the P.O., GD-OTS specifications, or some other source required by the P.O., the requirements of I. and II. below shall apply.

I. When tests are performed to QSIs where a Test Data Sheet is part of the QSI, and the parts are serialized or identified with a sub-number, a copy of the completed data sheet and Test Certification shall accompany the part. The part/assembly and the Test Data Sheet shall be stamped with a test stamp indicating acceptance of the part/assembly to the test.

II. When tests are performed to QSIs where a Test Data Sheet is not part of the QSI, and the parts are serialized or identified with a sub-number, a completed Test Certification shall accompany the part. The part/assembly and the Test Certification shall be stamped with a test stamp indicating acceptance of the part/assembly to the test.
Test Certifications shall be labeled as “Test Certification” and must include, as a minimum:

1. Part Number and Revision
2. Purchase Order number
3. Test reference and revision level, i.e., the source of the test, for example:
a. QSI (Number, Title)
b. Drawing (Number and Note(s))
c. P.O. embedded instructions
d. Approved Supplier test procedure (Number, Title)
4. Itemized list of included Serial Numbers or Sub-numbers
5. A part quantity
6. Statement that all Parts listed have been tested to (referenced document) and have passed the test requirements and that the documentation (objective evidence) of the production and test of these parts/assemblies is on file with the supplier.
7. Tester’s name or initials
8. Test stamp
9. Date

III. When tests are performed to QSIs where a Test Data Sheet is not part of the QSI, and the parts are not serialized or identified with a sub-number, a completed Test Certification shall accompany the part. The part/assembly and the Test Certification shall be stamped with a test stamp indicating acceptance of the part/assembly to the test.
Test Certifications shall be labeled as “Test Certification” and must include, as a minimum:

1. Part Number and Revision
2. Purchase Order number
3. Test reference and revision level, i.e., the source of the test, for example
a. QSI (Number, Title)
b. Drawing (Number and Note(s))
c. P.O. embedded instructions
d. Approved Supplier test procedure (Number, Title)
4. A part quantity
5. Statement that all Parts listed have been tested to (referenced document) and have passed the test requirements and that the documentation (objective evidence) of the production and test of these parts/assemblies is on file with the supplier.
6. Tester’s name or initials
7. Test stamp
8. Date

TEST CERTIFICATION

 For Part Number:

Revision:

Purchase Order:

 Test Procedure Reference: 

Revision:

 

 Serial/Sub- Number(s):

 

 



                    

Quantity:


Part Numbers have been tested to (referenced document) and have passed the test requirements. Documentation (objective evidence) of the production and test of these parts/assemblies is on file with Supplier: (name)

Tested By:                                            Stamp:                              Date:
Q9 – Inspection and Test Instructions
Quality Plan - The Supplier shall develop a product assurance Quality Program Plan (QPP) addressing all aspects of the quality requirements for this contract. The QPP shall be submitted to General Dynamics for review and approval at least 60 days prior to the first production lot. The plan shall document and implement a product assurance program based upon the technical requirements mandated by the design.

Q10 – Source Inspection Verification (Rev. 12/16/08)
GD-OTS Source Inspection is required prior to shipment from your plant. Unless otherwise directed by the purchase order, Supplier is to schedule GD-OTS Source Inspection at least 48 hours prior to service need date via the Verify, Inc. web site at https://www.vscnet.com/Suppliers/suppliers.asp. Scheduling issues that are not adequately addressed via the Verify eLaunch web site may be resolved by contacting the Verify GD-OTS Field Coordinator at (203) – 638-6319.

Q11 – First Piece Inspection (Superceded by Q12) (Rev. 1/12/09)
Contact GD-OTS buyer for Q12.

Q12 – First Article Inspection (Forwarded to GD-OTS) (Rev. 4/4/11)
The following first article inspection (FAI) requirements are applicable unless otherwise specified in the purchase order. Supplier shall perform first article inspection on each part and each part within an assembly as listed on the Parts List and/or Letter of Transmittal (Form 024-615, if applicable). First article inspection shall be performed in accordance with AS9102 which is available through SAE (www.sae.org). First article inspection shall be documented using AS9102 forms or equivalent. The First Article Inspection Report shall include objective evidence of compliance with all Design Characteristics and Drawing Requirements as defined in the AS9102.

If receipt and approval of First Article package is contractually required before shipping material, and part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

When an item on the GD-OTS Parts List includes a Commercial and Government Entity (CAGE) Code, Supplier shall verify procurement from the specified source by including the CAGE Code, in addition to the Part Number and Name, in the Parts List on AS9102 Form 1. Unless permission is granted by GD-OTS, Supplier shall use the same unit of measure as specified in the GD-OTS Technical Data Package (TDP). The initial FAIR shall be submitted to GD-OTS with the first production shipment. Unless otherwise directed by the GD-OTS Buyer, subsequent shipments shall be withheld until the initial FAIR is reviewed and approved by GD-OTS.

Following GD-OTS review and approval of the initial FAIR, resubmission is required after a 24-month lapse in production or in the event of other changes delineated in QSP-TMP-10.0.1. This template is available through the GD-OTS Supplier Portal (https://www.secure.GD-OTS.com/main/vrmr_signon.asp). Always reference the online document for current requirements.

Q13 – First Article Test (Rev. 4/4/11)
Upon completion of the first article test, the Supplier shall compile and submit a complete report to General Dynamics in accordance with the applicable contract CDRL item or as directed by General Dynamics Quality. The report shall contain the actual results of all inspections and tests required by the approved first article test plan. It shall include all measurements, recorded test data, and certification including sub-tier Supplier's inspection records and certifications.

If receipt and approval of First Article package is contractually required before shipping material, and part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

The report shall contain component and assembly inspections and test as necessary to assure conformance. All test/inspection results and certifications shall be traceable to the sample/lot. The completed test report shall be provided to General Dynamics Quality Engineering within 10 days of first article test completion and must be approved in writing, prior to commencement of production. Subsequent first articles are required per procedures or as a minimum whenever:

1) configuration changes have occurred (first article inspection applies only to the configuration changes);
2) Methods or processes used to manufacture the part have changed;
3) the part is manufactured at a different facility;
4) there has been more than one-year lapse in production;
5) there has been a change in sub-tier Suppliers.

Q14 – First Article - Hydra Program (Sample Prior to Production) (Rev. 03/06/13)
First article test and inspection requirements prior to initial production of an item, the Supplier is required to manufacture and facilitate the testing of a First Article Sample (FAS). The FAS shall be representative of items to be manufactured in subsequent production using the same processes and procedures and at the same facility as contract production.

All parts and materials shall be obtained from the same source of supply as will be used during regular production. All components in the sample shall have been produced by the Supplier and sub-tier Suppliers using the applicable government Technical Data Package (TDP). To facilitate the FAS, the Supplier shall develop a first article test plan for each deliverable item in accordance with the applicable specifications and drawings. This plan shall be submitted for General Dynamics' review and government approval at least 60 days prior to FAS presentation. The plan shall be in contractor format and address all requirements as well as conformance to design, materials, preservation, and workmanship. Note: Scope of each first article requirement must be tailored or waived (with government approval) depending on factors such as relevance of previous first article testing and the extent of changes subsequent to previous testing. A first article may be required whenever a new production line is established, significant new requirements are incorporated, a production lapse in excess of one year occurs, or when a change in design, materials, processes, equipment, or source of material warrants additional first article testing.

When the above conditions occur, the Supplier shall notify General Dynamics at the earliest point so that government concurrence on new first article requirements can be obtained. The Supplier shall not implement such changes without prior review and approval of General Dynamics.

Q14T – First Article, Process, Material, and Supplier change requirements-Hydra (Rev. 02/04/14)
First article test and inspection requirements prior to initial production of an item. The first article samples shall be representative of items to be manufactured in subsequent production using the same processes and procedures and at the same facility as contract production. All parts and materials shall be obtained from the same source of supply as will be used during regular production.

Seller shall request and receive written GD-OTS approval prior to making any changes to any manufacturing process, component suppliers, or materials sources and selections. Included in this requirement are changes caused by relocation of equipment and alterations to, or replacement of, production or inspection / test equipment. Seller's request for such a change shall be formally submitted to the GD-OTS Subcontract Manager using the GD-OTS Process Change Request Form (PCR). The PCR template is available by request.

Any and all changes shall be evaluated to determine the level of verification required before implementation. Depending on the level of change, Internal Validation, First Piece Inspection, a First Article Test (FAT), a Tailored FAT, or a Requalification may be required. Some minor changes may not require any level of testing or analysis. Attachment S, available by request, contains a listing of changes and the level of verification required. Those changes identified as affecting critical, special, major or minor characteristics shall be applicable to the lowest level of supplier in the supply chain at which that characteristic is generated. All changes shall be submitted to GD-OTS for determination of the level of verification required. The seller shall provide written notification (email is acceptable) to GD-OTS a minimum of seven (7) business days before a FAT or TFAT is performed. The Supplier shall not implement such changes, or commence validation activities without prior review and approval of General Dynamics.

Seller shall flow the substance of this clause to its subcontractors in its entirety, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

This clause does not apply to COTS Items (Commercial Off-the-Shelf), as defined in the Federal Acquisition Regulations (FAR).

Q15 – Test Bars (Forgings)
The seller shall furnish with each shipment of forgings:

a) Two (2) test bars produced from the same heat of materials the forging supplied. Test bars must have the same percentage of reduction as the parts supplied.

b) Test bars shall be permanently identified with the General Dynamics purchase number, material heat number, lot number, and alloy identification.

Q16 – Certification of Conformance (Rev. 3/8/11)
Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GD-OTS Purchase Order requirements, including referenced drawings, specifications and standards.  At a minimum, the CoC shall reference the GD-OTS Purchase Order Number and the GD-OTS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order.

Fastener Quality Act: Any item/material covered under Public Law 101-592 shall conform to all requirements of the Fastener Quality Act and all applicable amendments.

QPL & QML: If the applicable drawing/specification (or a document specified on the drawing/specification) specifies a Qualified Product List (QPL) or a Qualified Manufacturers List (QML), the item/material shall only be purchased from the approved supplier(s) listed on the QPL or QML. QPL & QML item/material shall not be altered.

Items/Material defined by a control type drawing, including Source Control, Procurement Control, Altered or Selected Item, or an Identification Cross Reference Drawing, shall be produced only by the Supplier specified on the drawing.

Items/Material defined on Specification Control Drawings or Vendor Item Control Drawings with "Suggested Source(s)" may be purchased by the listed sources or any source that provides certification. If a source other than the "suggested" source(s) is used, they must meet ALL requirements of the drawing/specification without exception. Furthermore, GD-OTS has suggested the particular source(s) because that source has previously met all requirements of the respective drawing/specification. The use of the suggested source does not relieve the Supplier of meeting the requirements of the drawing.

Design changes are prohibited unless otherwise specified on the purchase order.

Marking shall be accomplished in accordance with the requirements on the drawing.

If the Commercial and Government Entity (CAGE) code (also referred to as "FSCM", "Design activity", "Code Ident", or "MFR") on the drawing is the same as the GD-OTS site from which the purchase order originated, always refer back to the drawing or standard for specific marking instructions.

GD-OTS site CAGE codes are as follows:
ermont Operations, VT- 05606
Camden, AR - 3X552
Charlotte, NC - 03WJ4
Lincoln, NE - 17996
Marion, VA - 04DG4
Saco, ME - 26978

If the location of marking is not designated on the drawing, the item may be marked on any suitable surface.

Q17 – Product Conformance
The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

Q18 – Certificate of Conformance (Material Supplied by GD-OTS)
If material is supplied by General Dynamics Ordnance and Tactical Systems, Camden Operations, the Supplier shall certify to utilization of said material and shall identify the General Dynamics Ordnance and Tactical Systems, Camden Operations inspection report number (s) that accompanied said material to Supplier. If more than one I.R. number is provided, the Supplier must maintain segregation and traceability of parts to each I.R. number.

Q19 – Traceability (Rev. 6/16/08)
All parts and/or material, and applicable documents, must be identified by a manufacturing lot or batch number by the Supplier. Where marking of individual parts is not practical due to size or shape, the manufacturing lot number or batch number shall be marked on the smallest unit packaged by the Supplier.

Q19T1 – Ballistic Steel Traceability Requirements (Rev. 10/19/11)
Parts / Assemblies containing Ballistic Steel (per the Technical Data Package) shall be identified with a supplier generated lot number(s) at the drawing level at which the ballistic steel is specified. Some parts may contain more than one type/thickness of ballistic steel. Each type/thickness will have its own heat lot identifier. Part prints may specify the location where each lot identifier is to be located.

A supplier identified lot of Ballistic steel parts may only contain ballistic steel from one (1) mill heat lot.

The lot identified on the part shall be traceable backward to the mill heat lot from which the material originated. The ballistic steel mill heat lots shall be traceable forward to the piece parts in which the material from the heat lot was used and identifiable to the serialized (as required) deliverable, or ship set as defined by Purchased Order.

Where marking of individual parts is not practical due to size or shape, the manufacturing lot number or batch number shall be marked on the smallest unit packaged by the Supplier.

For the purposes of this clause, Ballistic Steel is defined as High Hard (HH) per MIL-DTL-46100, and Rolled Homogeneous Armor (RHA) per MIL-A-12560, and any approved alternates for these material specified in the Technical Data Package.

Q20 – Heat and/or Melt Identification
All parts and/or material, and applicable documents, must be identified by heat number, heat code, heat lot number of melt number by the seller. Where stamping of individual parts is not practical due to size of shape, the heat number, heat code, heat lot number of melt number shall be stamped on the smallest unit packaged by the seller.

Q21 – Manufacturing Lot or Batch Number Identification
All parts shall be permanently marked with a lot or manufacturing batch number and Supplier's symbol. Marking will be in accordance with mil-std-130 unless otherwise specified. Marking should be adjacent to any part marking, and/or on an unmachined surface.

Q22 – Calibration System Requirements (Rev. 7/9/08)
The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

Q23 – Serialization
The seller shall serialize components, subsystems, and assemblies, as required by drawings, specifications, and the purchase contract. Serialization shall be such that duplication of serial numbers will be precluded. The seller's quality control system shall provide traceability of all serialized supplies to the source. When two or more serialized parts are joined in assembly, a list for each assembly serial number with part numbers, change letters, and component serial numbers must accompany each shipment.
Q24 – Date of Manufacture
The seller shall provide documentation to disclose the date of manufacture traceable to manufacturing lot number and individual packages received at General Dynamics. Unless specifically exempted in writing by General Dynamics due to practicality reasons, each package shall bear the date of manufacture on the exterior.
Q25 – Control of Environment, Storage, Transportation, Handling, Shipping, and
               Limited Life Items. (Shelf Life) Age Control
Age controlled material must have 2/3 of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture/date of expiration. The container(s) shall not be damaged.

Furnish electrical connectors with dust caps.

For bearings, Supplier to individually wrap and box parts and identify with the part number as specified on the purchase order. Supply a certification for grease if bearing contains grease.

Q27 – Trouble and Failure Reporting (Rev. 9/8/16)
When a nonconformance is suspected, immediate containment activities must include evaluation of all parts in process and in stock. This also must include an evaluation of previously manufactured parts that have been shipped to GD-OTS. If nonconforming parts have been shipped or are in transit, GD-OTS mus be notified within 24 hours.

Unless otherwise specified in the contract, GD-OTS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may submit a Vendor Request for Material Review (VRMR) per QSP INS-54.3 using the online VRMR system located: https://storefront.gd-ots.com.

All VRMR submissions must include corrective and preventive actions to correct and eliminate the cause of the noted nonconformity in order to prevent its recurrence.

VRMRs submitted for repetitive defects may be rejected by GD-OTS. A repetitive defect is the recurrence of a nonconformance within a 12 month period on the same part number and characteristic due to the same root cause. The Supplier should query the TipQA Nonconformance module for that part number to determine if the defect is repetitive.

Material absolutely shall not be repaired and/or shipped until the VRMR is dispositioned by GD-OTS and the Status has been changed to CLOSED and the disposition has been completed. Further processing of nonconforming material submitted on VRMR prior to the VRMR being CLOSED is solely at the risk of the Supplier.

Parts shall not be marked with the VRMR number unless otherwise specified in the VRMR disposition. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container; (2) include a legible copy of the approved VRMR; (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX).

Q28 – Government Source Inspection
Government inspection requirements. Government inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the government representative who normally services your facility so that appropriate planning for government inspection can be accomplished. In the event the representative or office cannot be located, the General Dynamics buyer should be notified immediately.

Q28T – Government Source Inspection-Hydra
Unless otherwise directed, Government source inspection is required prior to shipment from your facility. Prior to presenting hardware for Government Source Inspection, Seller shall have successfully achieved GD-OTS Source Inspection. Only hardware lots accepted by GD-OTS Source Inspection shall be presented for Government Source Inspection. Seller is responsible for scheduling the facilities, equipment, inspection articles, prior GD-OTS source inspection, and manpower to be ready for Government arrival.

Q29 – AS9102 Aerospace First Article Inspection Requirement
AS9102 - First Article Inspection is required in accordance with AS9102 found at www.sae.org. Forms provided in the AS9102 or equivalent shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102 and be documented using the same unit of measure as specified in the technical data package. A copy of the AS9102 F.A.I. report specification shall be submitted to GD-OTS location where the purchase order originated with or before shipment of the product and retained at the supplier.
Q30 – Statistical Process Control (Supplier Plan)
Statistical process control (SPC) is a requirement of this contract. Definitions of specific SPC techniques are included in the following standards:

American National Standards Institute (ANSI)

Z1. 1-1985 "Guide for Quality Control Charts"

Z1. 2-1985 "Control Chart Method of Analyzing Data"

Z1. 3-1985 "Control Chart Method of Controlling Quality During Production"

The buyer's SPC documentation requirements are outlined in "Appendix B Quality Assurance Provisions" (Attached) and defined in detail in "GD-OTS - Supplier SPC Guide (Supplied Upon Request)
Q31 – Statistical Process Control (Part Plan)
An SPC plan must be submitted for this part. This plan should include a listing of the characteristics you plan to put under SPC control and SPC techniques you will use for each characteristic. The goal of this plan should be to obtain a cpk of 1.33 for the first lot for each characteristic chosen and a long term goal of a cpk of at least 2.0. This plan should be submitted to the SQA SPC coordinator, prior to the shipment of the first lot of material.

Q32 – Mil-W-63150
Program to be maintained in accordance with Mil-W-63150

Q37 – Pressure or Leak Test
The Supplier shall supply two legible and reproducible copies of reports of actual test results identifiable with test parameters and items submitted, and shall contain the signature and title of the authorized representative performing such tests.

Q39 – Failure Reporting, Manual (Rev. 11/06/08)
Unless otherwise specified in the contract, GD-OTS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor non-conformances that cannot be reworked to conform to all drawing, specification and purchase order requirements, the supplier may submit a Vendor Request for Material Review (VRMR). Contact GD-OTS buyer to obtain the current VRMR form. Material shall not be further processed or shipped until the VRMR is fully dispositioned and approved. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX).

Q40 – Acceptance Test Inspection Reports
Quality inspection/test data submittal required. Each shipment must be accompanied by supplier data relative to operational/functional parametric measurements/tests from the suppliers’ standard quality procedures. Where specific data is required per the part drawing/specification the data must be certified by the supplier's quality assurance personnel. When source inspection is imposed, data shall be reviewed by the source inspector. Supplier shall maintain data on file for established record retention period.

Q40T – Advance Ship Authorization-Hydra
Advance Ship Authorization (ASA) from GD-OTS quality is required prior to shipment from your plant. Requirements for ASA are contained in the ASA plan for the part to be shipped. The ASA form shall be completed for each shipment and submitted to GD-OTS. Upon approval, GD-OTS quality will return a signed ASA form to the supplier that is to be delivered with the packing slip. The shipment will not be accepted by GD-OTS without the approved ASA form. Note: An approved ASA form does not constitute automatic product acceptance by GD-OTS.

Q42 – Customer Property
This contract involves customer property (which could be GD-OTS owned tooling/equipment, customer owned tooling/equipment, and government owned tooling/equipment). Supplier shall establish and maintain a documented system to ensure the control, maintenance and calibration of tooling, jigs, inspection and test equipment on loan from GD-OTS. Supplier shall not modify, add-on, or replace any customer property without Buyer's written authorization. Supplier shall immediately report to the Buyer the loss of any customer property or any customer property found damaged, malfunctioning, or otherwise unsuitable for use.

Q43 – Fault Proof (Rev. 7/8/09)
Critical component failure manufacturing processes shall be fault proofed to prevent the manufacture of critical or major defectives, as well as reliably monitor process out put and retrieve all critical or major defectives. The goal for critical defects is to manufacture zero defectives during the life of the contract and to permit no more than one critical defective per million to escape detection. The supplier shall provide General Dynamics quality engineering with a critical item plan containing the description of process failure modes, positive control measures, and monitoring procedures for all critical defects utilizing the format provided by General Dynamics quality engineering. The plan shall be submitted for General Dynamics quality engineering review and approval 60 days prior to production. After approval of the critical item plan, the supplier shall notify General Dynamics quality engineering and the local government QAR (if GSI is delegated) when a critical defect is detected. The notification shall be made within 2 days of the occurrence or as stipulated in the approved critical item plan. The initial notification shall include the immediate actions taken for corrective measures. A subsequent root cause failure analysis and corrective action plan is required within 30days for each separate occurrence. This formal documentation of the failure analysis notification, root cause failure analysis and corrective action is to be reported in supplier format as directed in the applicable CDRL item or as directed by General Dynamics quality engineering. Corrective action must be acceptable to GD-OTS prior to resuming product delivery.

Q44 – Inspection Equipment Acceptance
Acceptance Inspection Equipment (AIE) the supplier is responsible for acquiring and assuring all inspection and test equipment is appropriate and capable of the required accuracy and precision for determining conformance to design, performance or process during its use on contract production. All test and inspection equipment shall be calibrated with accuracy traceable to the national institute of standards and technology (NIST) or equivalent international standards. The supplier shall validate and assure that all product measurements using non-standard inspection equipment are the same as measurements using standard measuring equipment. The validation shall be based on results of actual measurements of samples representing production parts. Objective data providing this assurance shall be included in the calibration records, and in any event, shall be verified prior to use of non-standard measuring equipment for production acceptance. Subsequent revalidation is required for instances where changes in product features or wear in the equipment may influence measurement accuracy or precisions. The supplier is responsible for providing all AIE unless otherwise specified, and for the proper storage, handling, and use of all AIE necessary to assure conformance of components and end items to contract requirements. Supplier furnished AIE shall be made (i) in accordance with the equipment drawings specified in the contract, or (ii) in accordance with any other design, provided that General Dynamics and the government approve the design documentation. The designs for all supplier-provided AIE shall be submitted for approval IAW the applicable CDRL item or as directed by General Dynamics quality engineering. When required, conceptual designs, for supplier provided AIE, shall be submitted 30 days before the submission of final designs. Final designs for all supplier-provided AIE shall be submitted for approval not less than 45 days before FAT. All submissions must contain sufficient design and application data to permit evaluation of the design's ability to test or measure the characteristic or parameter with the required accuracy and repeatability. The government has reserved the right to disapprove, at any time during performance of this contract, use of any AIE not meeting the requirements .resubmission of AIE design documentation for approval on follow-on contract is not required provided inspection characteristic parameters specified in the current technical data package and the previously approved AIE design documentation remains unchanged. The supplier shall provide the contract number and identify previously approved AIE documentation that meets the above prerequisites. All AIE shall be available for use prior to first article submission or prior to initiation of production under this contract.

Q44T – Equipment Validation, Acceptance Inspection Equipment (AIE) - Hydra
Seller shall maintain a list of all validated inspection and test equipment, including standard and general use equipment used for acceptance of Critical, Major, or Minor listed characteristics. Seller shall prepare validation plans in accordance with NDTI-08566 for any newly designed or modified non-standard inspection and test equipment. Seller shall not initiate use of any new or modified non-standard inspection and test equipment prior to GD-OTS approval of the applicable validation report IAW DI-NDTI-80809. GD-OTS reserves the right to attend and provide input during in all validation activities.

Seller shall validate and assure that all product measurements using non-standard inspection equipment are the same as measurements using standard measuring equipment. The validation shall be based on results of actual measurements of samples representing production parts. Objective data providing this assurance shall be included in the calibration records, and in any event, shall be verified prior to use of non-standard measuring equipment for production acceptance. Subsequent revalidation is required for instances where changes in product features or wear in the equipment may influence measurement accuracy or precision. Seller is responsible for providing all inspection and test equipment unless otherwise specified, and for the proper storage, handling, and use of all inspection and test equipment necessary to assure conformance of components, assemblies, and deliverable hardware items to Agreement requirements. Seller furnished inspection and test equipment shall be made (i) in accordance with the equipment drawings specified in this Agreement, or (ii) in accordance with any other design, provided that GD-OTS approves the design documentation. The designs for all Seller-provided inspection and test equipment shall be submitted for to GD-OTS for approval. When required, conceptual designs, for Seller provided inspection and test equipment shall be submitted 30 days before the submission of final designs. Final designs for all Seller-provided inspection and test equipment shall be submitted for approval not less than 45 days before First Article Inspection. All submissions must contain sufficient design and application data to permit evaluation of the design's ability to test or measure the characteristic or parameter with the required accuracy and repeatability. GD-OTS reserves the right to disapprove, at any time during performance of this Agreement, use of any inspection and test equipment not meeting the requirements. Re-submission of inspection and test equipment design documentation which has been previously approved by GD-OTS on a prior contract is not required provided inspection characteristic parameters specified in the current technical data package and the previously approved inspection and test equipment design documentation remains unchanged. Seller shall provide the contract number and identify previously GD-OTS approved inspection and test equipment documentation that meets the above prerequisites no later than 90 days after contract award. All inspection and test equipment shall be available for use prior to first article submission or prior to initiation of production under this Agreement.

Q45 – Manufacturing Process Objectives

1) manufacturing processes and operations shall be scrutinized on a recurring basis to eliminate waste, reduce abnormal variation(statistical control) in product characteristics, increase ease of assembly, maintain capable production processes and achieve improvement in performance or reliability.

2) materials, components, assemblies, work in process, and finished rocket motors, warheads, and rockets shall be positively identified with inspection status at all appropriate stages of production and storage. location of product in the normal flow does not constitute suitable indication of inspection and test status unless the process flow in inherently error proof such as an automated inspection and transfer operation.

3) as a rule, the acceptance criteria shall be zero defects for sampling plans using attribute data because supplier activity must be directed toward process control and defect prevention rather than defect detection at acceptable levels (this requirement does not supersede the requirements stated in applicable drawings or specifications).

4) prior to end-item acceptance, final inspection shall be performed to verify conformance of the end-item assembly, packaging, marking and label requirements; and the supplier shall review applicable inspection records to verify the records are complete and the lot is acceptable.

5) manufacturing processes shall be stable, capable, and produce product with consistent conformance to the acceptance limits and have minimal variation from lot to lot. For those characteristics selected for monitoring with spc, the process control goal shall be to provide a minimum process capability (cpk) of 1.3 or higher.

Assembly methods, operator techniques, workmanship, and assembled item functioning shall be consistent from lot to lot. Physical properties of component materials and preservation finishes shall be consistent from lot to lot.

Q46 – Failure Analysis
Failure analysis, if any part or assembly which is furnished fails, it may be returned to you for failure analysis. In each case you shall, within 30 days, submit a failure analysis report to GD-OTS for review by the supplier quality assurance representative

Q47 – Internal and External Audits
Internal and external quality audits all major subcontract suppliers shall conduct appropriate internal and external audits. Quality auditing shall apply to all operations and processes that effect quality, including activities ranging from purchasing to materials processing at component suppliers through end item assembly, packaging, and testing. Quality auditors shall assess operations and processes, with diligence, from an independent customer perspective, and with sufficient authority and freedom to tenaciously require potential technical concerns to be adequately addressed and brought to closure with appropriate follow-through. The supplier shall document the conduct and results of all audits on an internal report which shall be maintained on file. Records of audits shall be provided to General Dynamics or government representatives for review as/if required. All subcontractor suppliers shall accommodate General Dynamics supplier management audits. Periodically, General Dynamics will facilitate a system, process, and/or product audit at each supplier's facility. These audits may include government representatives from the responsible technical agency, OSC and DCM depending on the complexity of the product, the size of the facility, and the content of the audit, activity will require one to two days to complete. A minimum of 20 days advance notification will be given to the supplier and General Dynamics will negotiate to arrive at a mutually agreeable schedule. Audit follow-up visits will be scheduled and conducted if required.

Q47T – Internal and External Quality Audits-Hydra
Seller shall conduct internal and external audits. Quality auditing shall apply to all operations and processes, including activities ranging from purchasing to materials processing at component vendors, through end item assembly, packaging, and testing.

Seller shall document the conduct and results of all audits on an internal report which shall be maintained on file. Records of audits shall be provided to GD-OTS or its Customer for review on an as requested basis.

The Seller and all of Seller’s subcontractors, at any tier, shall accommodate GD-OTS audits. Periodically, GD-OTS will facilitate a system, process, and/or product audit at each subcontractor’s facility. These audits may include Government representatives depending on the complexity of the product, the size of the facility, and the content of the audit. The activity may require several days to complete. A minimum of 20 days advance notification will be given to the subcontractor and GD-OTS and Seller will negotiate a mutually agreeable schedule. Audit follow-up visits will be scheduled and conducted if required.

GD-OTS and / or its Customer shall be allowed to attend and provide input at external audits conducted by Seller. Seller shall notify GD-OTS by email at least thirty (30) days in advance of each quality audit planned to be conducted by the Seller.

Q48 – Source Control
A supplier specified on the source control drawing is the only acceptable source for this material. If material is purchased from a supplier or distributor, not specified on the drawing, evidence must be provided that the supplier specified on the drawing actually manufactured the material.

Q49 – Ammunition Data Card
Ammunition Data Cards for all items containing explosives shall be prepared using a Government furnished computer program (contact General Dynamics for program and users guide as/if required). Ammunition Data Cards shall be submitted to General Dynamics within 10 days after completion of lot acceptance testing. Supplier submittals shall consist of a single paper copy of each Ammunition Data Card and a data disk containing all Ammunition Data Cards processed.

Q49T1 – Ammo Data Card-WARP-Hydra (Rev 11/13/2014)
The seller shall prepare Ammunition Data Cards for all production lots in accordance with DI-MISC-80043 and MIL-STD-1168B, by accessing the Worldwide Ammunition Data Repository Program (WARP) which is located on the Army Electronic Product Support (AEPS) website at HTTP://AEPS.RIA.ARMY.MIL. Hard copy Ammunition Data Cards provided with lot shipments shall be generated from the WARP program, signed and dated by the Governmental Agency Responsible for Acceptance (GARA). Seller submittals shall consist of a single paper copy of each Ammunition Data Card.

When ballistic tests are required, one hard copy generated from the WARP program, signed and dated by the GARA, shall be sent to the proving ground with sample shipment, plus an additional signed, hard copy provided to the proving ground via mail.

This requirement shall be flowed sub-tier suppliers that produce ammunitions and/or energetics.
Q49T2 – Ammo Data Card-Paper-Hydra
For hardware delivered containing no energetic materials, seller shall prepare Ammunition Data Cards for all production lots of items in accordance with DI-MISC-80043 and MIL-STD-1168. Seller submittals shall consist of a single paper copy of each Ammunition Data Card.
Q50 – Right of Access (Rev. 07/13/10)
Supplier shall grant GD-OTS, authorized GD-OTS customer/government representatives and regulatory authorities right of access to all applicable records and areas of all facilities, at any level of the supply chain, involved with the products and/or services delivered under this purchase order.
Q51 – Seller Compliance (Boeing)
Boeing D1-9000 Rev. A is invoked on this order.
Q52 – Special Processing (Boeing) (Rev. 03/06/09)
Approved Suppliers are required for all special processes. Objective evidence (copy of Boeing Approval page along with Boeing Special Process approval number) of approval for all special processes shall be provided along with material certifications with each shipment. Check the Boeing/Northrop Gruman on-line listing at the location shown below to ensure approved suppliers are used. This requirement must be flowed down to the Primary Supplier's sub-tier suppliers as well. It is the responsibility of the Primary Supplier to meet all requirements for Approved Suppliers. The Primary Supplier will provide to GD-OTS a listing of all Special Processes performed and the Processors performing these processes along with his certification.

Utilizing on those Suppliers as listed in:

a) Boeing's document D1-4426 Approved Processors List located at http://www.boeing.com/.
b) Northrop Grumman's Approved Processors List located at https://oasis.northgrum.com/

All Special Processing Certificate of Compliance from the suppliers' sub-tier will be retained by the supplier and shall be faxed and/or e-mailed to GD-OTS requestor within 48 hours of a request. The C of C shall list all special processes and their revisions that are called out on the drawing and who performed the Special Process and their addresses.
Q53 – Test/Inspection Data (Mil-Std-883)
Objective evidence of the performance of tests and inspections shall be provided with product delivery. Also any screening data covered by Mil-Std-883 required by drawing.
Q54 – Paint Certification
Paint certification shall be submitted with each shipment. Initial paint certification is to be submitted prior to start of painting for buyer approval.
Q55 – ESD
These parts are electrostatic discharge sensitive (esds). Consult the applicable part number specification for esds requirements including proper handling, packaging, and identification. Treat parts as Mil-Std-1686 class 1 devices in the absence of other specific requirements. Parts shall be packaged in conductive material or packaged in antistatic material with an external conductive field shielding barrier. The package shall be plainly marked with precautions against electrostatic discharge in addition to any packaging requirements called out by the drawing, specification or purchase order, the parts must be packaged in a way which prevents damage from movement inside the container.

Q56 – Chemical/Physical Test Reports
laboratory certificate of actual chemical analysis and mechanical of physical property test results as specified by the governing material specification with each shipment. A mill analysis or certificate of compliance traceable to the mill heat number is acceptable for metallic wrought products only. Reference the GD-OTS purchase order number on the certification.

Q57 – Sub-Tier Supplier Control
The Seller shall ensure that their sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller shall contain necessary provisions for surveillance of the sub-tier supplier product quality activities to assure satisfactory performance.

Q57T – Sub-Tier flow down-Hydra (Revised 10/3/13)
The seller shall flow down quality clauses Q14T (First Article and Process change), Q22 (Calibration), Q79T (Lot Report - Hydra), Q81 (Product/ Acceptance Configuration Management), Q82 (Nonconforming Material ? Hydra), Q84T (Document Retention), and Q83 (Lot Numbers) to all of their Suppliers for this Purchase order.

Additionally, Q44T (Equipment Validation, Acceptance and inspection Equipment, AIE), Q48 (Source Control), Q86T (Soldering), Q87 (Shelf Life), Q49T1 (Ammo Data card- WARP), Q49T2 (Ammo Data Card-paper) should be flowed down as applicable (i.e. if listed characteristics ? critical, major or minor- are flowed to the subtier supplier, if source control, explosives, or soldering requirements are on the drawing or any associated documents, or if shelf life items are involved).

Additionally, Q44T (Equipment Validation, Acceptance and inspection Equipment, AIE), Q48 (Source Control), Q86T (Soldering), Q87 (Shelf Life), Q49T1 (Ammo Data card- WARP), Q49T2 (Ammo Data Card-paper) should be flowed down as applicable (i.e. if listed characteristics ? critical, major or minor- are flowed to the subtier supplier, if source control, explosives, or soldering requirements are on the drawing or any associated documents, or if shelf life items are involved).

Q58 – LMCO Special Processes (Rev. 3/11/10)
Approved Suppliers are required for all special processes. Suppliers and any sub-tier suppliers are required to be listed/approved on LMCO’s specification QCS-001 for the process being performed. Objective evidence (copy of LMCO Approval page along with LMCO Special Process approval number) of approval for all special processes shall be provided along with material certifications with each shipment that meets the requirements of Appendix QJ Section F, 12d. This requirement must be flowed down to the Primary Supplier's sub-tier suppliers as well. It is the responsibility of the Primary Supplier to meet all requirements for Approved Suppliers. The Primary Supplier will provide to GD-OTS a listing of all Special Processes performed and the Processors performing these processes along with his certification.

All LMCO special processes such as, but not limited to, Paint and Prime, Fuel Tank Coating, Bonding and composites RTM-BMI, Fracture/Durability Critical Parts, Non-Destructive Testing, and Wind Swept must be on LMCO's approved vendor listing, QCS-001. Contact the GD-OTS buyer for access to this list.

All Special Processing Certificate of Compliance from the supplier and supplier’s sub-tiers  shall be  provided  to GD-OTS  upon receipt of material/parts per Lockheed Appendix QJ, sec. E, 9. The C of C shall list all special processes and their revisions that are called out on the drawing and who performed the Special Process and their addresses. All requirements of LMCO Specifications, ”QCS-001” and “QJ” are to be met on the suppliers’, and sub-tier suppliers’, certification.

The Lockheed assigned unique vendor code number for GD-OTS - Marion Operations is: 154183. In accordance with LMCO specification Appendix QJ and QCS-001, this code must be flowed down to all GD-OTS’s suppliers and their sub-tier suppliers that perform any LMCO designated controlled/special processes.

Supplier must include his unique LM Aero identification number (vendor code) on the product certification. Processing to be accomplished in performance of this purchase order is directly related to a Lockheed Martin Aeronautics Company purchase order and must be accomplished in accordance with process specification(s) on this purchase order and the revision in effect as of the date of this PO of Lockheed Martin Aeronautics Company Appendix QJ. All requirements of such Appendix QJ paragraph 12. a. – f. shall be accomplished.

Appendix QJ is located at http://www.lockheedmartin.com/materialmanagement/
Q60 – Lockheed Martin Clause Q4R, Foreign Object Damage / Damage Prevention (Rev 07/06/16)
Lockheed Martin Clause Q4R Rev 4, dated 01 April 2010, is invoked on this P.O. To view requirements, go to the following web address:

http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_clauses.html

Q63 – Part is Group 1
Part is Group 1
Q64 – Part is Group 2A
Part is Group 2A
Q65 – Part is Group 2B
Part is Group 2B
Q66 – QSI 227, 837
The requirements of Quality Standing Instruction (QSI) 227,837 apply (subcontractor procurement and control of castings, forgings, extrusions and molded parts from Supplier Excellence Program suppliers)
Q68 – AS9103, Variation Management
Variation management of key characteristics in accordance with AS9103 shall be performed on key characteristics or processes identified on the part or assembly drawing. The AS9103 specification with applicable forms can be found at www.sae.org. Forms provided in AS9103 or equivalent shall be used to document the results, for each part or assembly produced, of key characteristics and manufacturing process elements that influence variation in key characteristics as well as the control techniques and measurement methods. Any dimensional documentation must be in the same unit of measurement as specified in the technical data package. Copies of the AS9103 report for each lot of product produced shall be submitted to the GD-OTS location where the purchase order originated with or before shipment of product, and retained by the supplier.
Q69 – Chemical Analysis – (Rev. 8/5/15)
Supply a laboratory certificate of actual chemical analysis and mechanical or physical property test results as specified by the governing material specification with each shipment. A mill analysis or certificate of compliance traceable to the mill heat number is acceptable for metallic wrought products only. Reference the GD-OTS purchase order number on the certification.

Supplier is required to submit test bars, spectro disc, and x-rays per the applicable specification, upon request.

Test bars and spectro disc shall be identified with the master heat, melt, and heat treat lot number to permit traceability back to the castings they represent.

For all precipitation hardening and maraging steel castings purchased in the solution heat treated condition, it is required that the castings and the representative test specimens be capable of meeting the specified mechanical properties after aging per the governing specification. All straightening must be followed by a suitable stress relieving heat treatment.
Q70 – Casting Requirements
If produced using dies/patterns, the following applies.

GD-OTS shall be notified of any work on dies/patterns/processing tooling which will effect the dimensions of the product. The supplier shall submit a thorough product inspection report of those and all related dimensions and the reason for the change to the attention of GD-OTS Quality.

Stock: Castings furnished by you shall have stock allowance on any machined surface designated by a finish symbol or flag note. Stock is per the drawing note and/or the following matrix whichever combination allows for the widest range:

Feature Size Investment Castings (pre-1976) Sand Castings
Up to 6" .030 to .120 (.025 min) .060 to .210
Over 6" up to 12" .060 to .150 (.025 min) .060 to .270
Over 12" up to 24" .090 to .240 (.075 min) .120 to .360
Over 24" .090 to .300 (.075 min) .120 to .450
The indicated machine stock allowance shall be applied per surface. Pre-1976, minimum stock allowance applies to investment casting drawings issued prior to January 1976. Holes and slots requiring machine stock shall be case solid if they are 1/2" or smaller (investment); 3/4" or smaller (sand); unless otherwise specified on the purchase order, or unless parts were produced from tooling which was acceptable prior to January 1990.

Datum targets/points/lines: while the note on the drawing may state that these points "may be used" and are non-mandatory manufacturing and inspection data, datum targets/points/lines shall be adhered to on all material supplied to GD-OTS. Unless otherwise specified, a .125 dia. Datum target shall be used.

If produced using dies/patterns, the following applies:

Marking: The die/pattern number and the supplier trademark or symbol will be applied as specified on the drawing. The die/pattern number is found on GD-OTS drawings and consists of the part drawing number suffixed by the letter "H" and the applicable "H number". Parts shall be marked with the heat/melt number or a lot number that is traceable to the heat/melt number to ensure material traceability.

Tooling: Design approval of inspection gages and/or checking fixtures is required. GD-OTS approval shall be obtained prior to acceptance and payment of any tooling. All gages/fixtures shall locate the parts on the six datum targets/points/lines defined by the drawing.

Samples: When samples, first article, or layout are specified on the purchase order, perform a complete layout on one (1) piece. Additionally, check two (2) pieces for any non-conformances found on the complete layout and any other characteristics deemed necessary to control the process by the supplier and GD-OTS (CCL) Casting Control List. Samples shall be painted blue using water soluble bluing, if layout is performed using open set-up and scribe lines. Forward the inspection results to GD-OTS quality.
Q72 – KPC I (Rev 08/30/12)
Variation management of key characteristics in accordance with AS9103 shall be performed on key characteristics or processes. The AS9103 specification with applicable forms can be found at www.sae.org. Forms provided in AS9103 or equivalent shall be used to document the results, for each part or assembly produced, of key characteristics and manufacturing process elements that influence variation in key characteristics as well as the control techniques and measurement methods. Any dimensional documentation must be in the same unit of measurement as specified in the technical data package. Copies of the AS9103 report for each lot of product produced shall be submitted to the GD-OTS SQE on a quarterly basis via SharePoint.

Key product characteristics and processes (KPC) plan: The supplier and/or sub-tier supplier shall utilize key product characteristics to designate and identify those part or assembly features/interfaces where variation from nominal has significant effect on fit, performance, or service life of the product. The supplier and/or sub-tier supplier shall execute a plan designed to minimize KPC variation from nominal. The supplier and/or sub-tier supplier shall produce a detailed description of the system design that includes identification of KPCs and identification of key production processes. The supplier and/or sub-tier supplier shall balance key product design requirements with production process capabilities, and identify key process parameters and verification methods. The supplier and/or sub-tier supplier shall implement SPC or other control measures to ensure KPCs meet a minimum Cpk of 1.33 if using SPC or a 99.9934% yield (64 ppm defective) if using other control measures. The supplier and/or sub-tier supplier shall implement a documented control plan for the KPCs identified. The control plan shall describe how KPCs are to be controlled during the manufacturing process. The supplier and/or sub-tier supplier shall document action plans for improvement to processes not meeting the minimum capability requirements. This shall include process monitoring of KPCs or may consist of the monitoring of other appropriate characteristics. A PowerPoint training module is available from your SQE to provide further details.
Q73 – KPC II (Rev 08/30/12)
Variation management of key characteristics in accordance with AS9103 shall be performed on key characteristics or processes identified on the part or assembly drawing. The AS9103 specification with applicable forms can be found at www.sae.org. Forms provided in AS9103 or equivalent shall be used to document the results, for each part or assembly produced, of key characteristics and manufacturing process elements that influence variation in key characteristics as well as the control techniques and measurement methods. Any dimensional documentation must be in the same unit of measurement as specified in the technical data package. Copies of the AS9103 report for each lot of product produced shall be submitted to the GD-OTS SQE on a quarterly basis via SharePoint.

The supplier and/or sub-tier supplier shall execute a plan for KPCs identified on the drawing/specification. The plan shall be designed to minimize KPC variation from nominal. The supplier and/or sub-tier supplier shall implement SPC or other control measures to ensure KPCs meet a minimum Cpk of 1.33 if using SPC or a 99.9934% yield (64 ppm defective) if using other control measures. The supplier and/or sub-tier supplier shall document action plans for improvement to processes not meeting the minimum capability requirement. This shall include process monitoring of KPCs or may consist of the monitoring of other appropriate characteristics. A PowerPoint training module is available from your SQE to provide further details.
Q74 – High Strength Fasteners (Rev. 6/11/09)
Fastener Quality Act:  Any item/material covered under Public Law 101-592 shall conform to all requirements of the Fastener Quality Act and all applicable amendments.

For critical hardware - "plated/coated & Rockwell 'C' 36 min or 160,000 psi min - the producer shall maintain lot traceability and identity through all processes, including but not limited to the following: (1) raw material, (2) thread rolling, (3) heat treatment, (4) test/inspection, (5) finishing (i.e. cadmium plating) (6) pack and ship.

Certification required: Plating - if Cad plated, shall conform to QQ-P-416, Rev F. Cad plated fasteners produced prior to Rev F shall be baked for a minimum of 23 hrs at 375+/- 25 degrees F within four hours after plating. Stripping and replating is expressly prohibited. Cadmium plating solutions shall be low luster containing no brighteners or additives which produce brightened deposits.

MIL-STD-1312, Test #5, by the torque method for 23 hours. A minimum of four (4) pieces randomly selected from eachlot shall be tested. The failure of any one piece shallreject the lot. In the event the fastener is unable tobe tested by the torque method, the notched specimen procedure of paragraph 4.6.4.1 of QQ-P-416F may be used. Samples randomly selected per the procurement specification shall be hardness tested to verify conformance to the applicable specification. Each piece shall be permanently marked with the producer's trademark that is listed in MIL-HDBK-57B (is) except where size of the piece prohibits such marking.

All heat treat, plating, finishing, magnetic particle or penetrant inspection shall be performed by sources approved by General Dynamics. A certificate of compliance from the supplier or manufacturer stating that the material meets all the requirements of the drawing and purchase order shall accompany each shipment.
Q75 – Ammunition Data Card
The supplier shall deliver with every shipment an ammunition data card prepared in accordance with MIL-STD-1168, latest revision.
Q77 – Aegis ASL
This product, assembly, or material contained within an assembly shall be manufactured by a supplier listed on the General Dynamics Ordnance and Tactical Systems (GD-OTS) Aegis Approved Supplier List (ASL). Contact the GD-OTS buyer to assure the manufacturer is listed on the approved Aegis ASL.
Q78 – MRB Delegation (Rev. 12/06/11)
Material review authority is delegated for minor nonconformances, as defined in ANSI/EIA-649. Nonconformances are further limited to those occurring on parts of supplier design authority only. Delegation is not extended to General Dynamics Ordnance and Tactical Systems (GD-OTS) drawings, specifications, interface definitions or other specific contract requirements. Requests for waivers and deviations beyond the scope of the delegated Material Review Board (MRB) are to be forwarded to GD-OTS on a Vendor Request for Material Review form (VRMR).

Supplier’s material review board listing and qualifications shall be submitted to GD-OTS upon request. Any changes to submitted items or MRB procedures must be forwarded to GD-OTS for review. Audits verifying material review procedures will be coordinated by GD-OTS.

When DCMA delegates oversight/surveillance of Supplier’s work to a local Government representative at Supplier’s facility, Supplier shall submit material review dispositions for GD-OTS contracted work to the on-site Government representative for concurrence.
Q78T – Material Review Authority, Boeing Requirements
Material review authority is delegated for minor nonconformances, as defined in EIA-649. Nonconformances are further limited to those occurring on parts of supplier design authority only. Delegation is not extended to General Dynamics Ordnance and Tactical Systems (GD-OTS) drawings, specifications, interface definitions or other specific contract requirements. Requests for waivers and deviations beyond the scope of the delegated Material Review Board (MRB) are to be forwarded to GD-OTS on a Vendor Request for Material Review form (VRMR).

Supplier’s material review board listing and qualifications shall be submitted to GD-OTS upon request. Engineers on the MRB boards of suppliers making Boeing parts must have a 4 year degree from an accredited college and need to be approved by GD-OTS. Any changes to submitted items or MRB procedures must be forwarded to GD-OTS for review and approval. Audits verifying material review procedures will be coordinated on an annual basis by GD-OTS.
Q79 – Lot Report
Manufactured lots, presented for acceptance, shall be accompanied by a lot report which shall contain the certification and test data sufficient to assure full compliance to all requirements of the technical data package (TDP). All documents in the lot report shall be complete, legible, and traceable, and copies must be forwarded with each lot shipment.

1) Each lot report shall contain a Certificate Of Conformance, attesting to the lot's compliance to a specific drawing or specification revision level, including any applicable CN or NOR numbers. The COC shall also reference applicable material lot number(s) or heat numbers that are traceable to this manufactured component or assembly lot(s). COC must include printed name, title, and signature of official signing the COC.

2) Each lot report shall also contain material certification(s) for material lots, referenced on the COC (noted above). Material certificat ion shall include actual test data sufficient to assure conformance to material, process or preservation specifications including the chemical, physical, and mechanical properties required by applicable drawings or specifications. For some commercial and military off-the-shelf items, the supplier may present (with prior written General Dynamics approval) alternate Objective Quality Evidence (OQE) of compliance such as manufacturer's specification sheets with typical conforming data.

3) as applicable to the requirements of the technical data package, any item requiring special processes, such as painting, plating, heat treat, magnetic particle inspection, x-ray, etc., shall be accompanied by a certificate of conformance attesting to compliance of the presented lot for that process. Actual test data for the process need not be included in the lot report (only the process coc) but the data must be kept on file and available for review upon request by general dynamics or customer representatives.
Q79T – Lot Report-Hydra (Rev 4/30/2014)
Seller is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this Agreement conform to Agreement requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of hardware, Seller certifies compliance to all requirements of the applicable drawings and specifications of the revision stated.

Upon each shipment, Seller shall create an internal lot report which shall contain the certification and test data sufficient to assure full compliance to all requirements of the Technical Data package (TDP). All documents in the lot report shall be complete, legible, and traceable, and shall be available for GD-OTS inspection within 24 hour notice.

Where specific data is required per the part drawing / specification, the data must be certified by the Seller's quality assurance personnel. When source inspection is imposed, data shall be reviewed and accepted by the source inspector. Seller shall maintain the data on file for the established record retention period.

1) Seller shall ship with each delivery a Certificate of Conformance (Cof C), attesting to the lot's compliance to a specific drawing or specification revision level, including any applicable CN or NOR numbers. The Cof C shall also reference applicable material lot number(s) or heat numbers that are traceable to this manufactured component or assembly lot(s). For the purpose of tracking the length of time an item has been out of production, the C of C shall identify the calendar day that the last non-inspection manufacturing operation was completed for the quantity of parts being delivered. The Cof C must include printed name, title, and signature of official signing the Cof C.

2) Seller shall retain, and make available for GD-OTS inspection, material certification(s) for material lots referenced on the Cof C (noted above). Material certification shall include actual test data sufficient to assure conformance to material, process or preservation specifications including the chemical, physical, and mechanical properties required by applicable drawings or specifications. For some commercial and military off-the-shelf items, Seller may present (with prior written GD-OTS permission) alternate Objective Quality Evidence (OQE) of compliance such as manufacturer's specification sheets with typical conforming data.

3) For any item requiring special processes, such as painting, plating, heat treat, magnetic particle inspection, x-ray, etc., Seller shall ship with each delivery an additional Cof C attesting to the compliance of the presented lot for that special process. Actual test data for the process need not be included in the lot report (only the process Certificate of Conformance) but the data must be kept on file and available for review upon request by GD-OTS or its Customer.
Q79T1 – Hold Material Certifications at Source-Hydra
Material certifications may be maintained on file and be made available for review by GD-OTS at the supplier location in lieu of forwarding with each lot shipment.
Q80 –T est and Inspection Instructions - Hydra (Rev. 06/10/11)
The Supplier shall prepare and maintain written instructions for tests and inspections performed on this contract. The instructions shall include identification of the item to be tested or inspected, all test and inspection characteristics and conformance criteria, test equipment and gauging to be used, including a schematic (if applicable), level of test or inspections, and method of recording results.
Q81 – Production / Acceptance Process Configuration Management-Hydra (Rev. 06/10/11)
All deliverable hardware shall be manufactured, assembled, tested and accepted in accordance with this Agreement. Seller shall fabricate all deliverable hardware using labor categories, manufacturing process, materials, equipment, test equipment, test procedures and facilities that are consistent. Seller shall place all written work instructions, test and inspection instructions, and process flow maps under strict configuration control. Seller shall maintain these instructions and flow maps as changes to the processes or equipment occurs. Seller shall submit any or all such instructions, in Seller format, to GD-OTS, upon GD-OTS request.
Q82 – Non Conforming Material-Hydra (Rev. 06/10/11)
No Material Review Authority (MRA) is delegated to Seller or its subcontractors. Seller and all sub-tier suppliers are not authorized to disposition nonconforming material produced under this Agreement “Use As Is” or “Repair.” Seller is not authorized to rework material unless the rework is performed in accordance with a GD-OTS approved rework procedure and is so identified. Approval is dependent on evidence of a previously validated process or will require a new process validation. Reworked material shall be restored to design conformance, consistent with previous production by reprocessing the product through standard processes. Each shipment shall include records of reworked material contained within the shipment. Reworking product by non-standard processes shall not be allowed as it may degrade performance or appearance, in which case it is considered a "repair." Repair operations require concurrence from GD-OTS and the Government prior to implementation. Seller is not authorized to retest material without prior GD-OTS approval.
Q83 – Lot Number - Hydra (Rev. 06/10/11)
The supplier shall assign a unique lot number to each batch or product lot and identify the product to a record with the date of manufacture and applied process revisions. A batch or lot is defined as product that has been blended, mixed, or fabricated during an uninterrupted manufacturing run using the same tools, process, and material. Components in an end item assembly lot shall be traceable to supplier lots and base material lots.
Q84 – Record Retention And Storage
Quality records pertinent to components or end item assembly lots shall be retained for five years after government acceptance of the associated end item lots. This includes quality records for all components and assemblies contained in the end item assembly lot.

Quality records for processes shall be retained for two years after production or as long as residual production inventory is retained in storage, whichever is longer.Quality records include production plans, process and work instructions, operating procedures, etc., as well as management reviews and reports from internal and external audits.

The records shall be readily retrievable and stored in an environment that prevents damage, deterioration, or loss.
Q84T – Quality Records - Hydra
Quality records pertinent to components or end item assembly lots shall be retained ten years after GD-OTS acceptance of the associated end item lots. This includes quality records for all components and assemblies contained in the end item assembly lot.

Quality records for processes shall be retained for two years after production or as long as residual production inventory is retained in storage, whichever is longer. Quality records include production plans, process and work instructions, operating procedures, etc., as well as management reviews and reports from internal and external audits.

The records shall be readily retrievable and stored in an environment that prevents damage, deterioration, or loss.
Q85 – Test Failure
First article or lot acceptance test failures require a detailed failure analysis into the nature or cause of the failure, as well as the corrective action required for lessening or preventing recurrence of the failure. Failure analysis reports shall be prepared and forwarded to General Dynamics Supplier Quality Engineering in accordance with the applicable CDLR item or as directed by General Dynamics.

The supplier shall inform General Dynamics of defect occurrences that meet one or more of the following criteria:

1) any quality issue that causes substantial interruption in the assembly line;
2) any defect that requires major lot screening efforts;
3) any abnormal increase in defects (defect trend);
4) any quality issue that requires major rework of existing inventory;
5) any defect issue that requires a RFW or an MRB action; and
6) any critical item failure (initial report).Reports shall be submitted in contractor form or on a special General Dynamics form provided upon request. Reports shall be forwarded to the responsible General Dynamics buyer and supplier quality engineer.
Q86 – Soldering (Rev. 6/12/08)
Suppliers who choose to solder in accordance with ANSI/IPC/J-STD-001 Class 3 shall provide General Dynamics with written confirmation to this effect no later than 60 days prior to manufacture of first article test samples or the first production lot.

Suppliers who choose to solder in accordance with detailed, soldering process plan that is generated by the supplier shall provide the plan to General Dynamics for review and approval no later than 60 days prior to manufacture of first article test samples or the first production lot.

Detailed soldering process plans generated by the supplier shall include the procedures to be used for all soldering and soldering-related operations including: hand soldering, tinning, solderability testing or verification, automated soldering, inspection, and process controls. Each procedure shall describe the operation in sufficient detail to ensure that the performance requirements for the item being manufactured are being met. As a minimum, each procedure shall include the process, tools, equipment, materials and acceptance criteria for the operation. In all cases, Procedures and requirements for preparation and soldering of electrical connections shall meet the requirements of ANSI/J-STD-001, Class 3 (except as otherwise directed by the Technical Data Package (TDP).
Q86T – Soldering
Seller shall solder in accordance with ANSI/IPC/J-STD-001, Class 3.
Q87 – Shelf Life, 80%
Age controlled material must have 80% of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture/date of expiration. The container(s) shall not be damaged.
Q88 – Rapid Prototype Castings
If produced by rapid prototype modeling/tooling, the supplier shall perform a complete layout and include the casting characteristics list (CCL) dimensions (provided by General Dynamics) as part of the appraisal criteria. Actual readings shall be submitted on the first lot. Actual readings shall be submitted whenever changes occur in the method or supplier producing the model from which the molds/patterns/castings are made. The complete layout requirement may be met by performing a modified complete layout when approved by Quality Engineering, otherwise a complete layout shall be performed. Parts shall be marked with the heat/melt number or a lot number that is traceable to the heat/melt number to ensure material and special process traceability. If the material is heat treated, the heat treat lot number shall appear on the packing slip for each shipment. When no heat treatment is required, a lot number shall be assigned that identifies the test samples with the material. Permanently mark each casting with an identification traceable to the dimensional layout. Marking to be in the area of the part number.
Q89 – Molded Parts
If produced using molds, the following applies. GD-OTS shall be notified of any work on molds/processing Tooling which will effect the dimensions of the product. The supplier shall submit a thorough product inspection report of those and all related dimensions and the reason For the change to the attention of GD-OTS SQA.

Stock: Product furnished by you shall have stockallowance on any machined surface designated by a finish symbol. Stock is per the drawing note.

Datum targets/points/lines: While the note on the drawingmay state that these points "may be used" and are non-mandatory manufacturing and inspection data, datum targets/points/lines shall be adhered to on all material supplied to GD-OTS. Unless otherwise specified, a .125 dia. datum target shall be used.

If produced using molds, the following applies:

Marking: The mold number and the supplier trademark or symbol will be applied as specified on the drawing. The mold number is found on GD-OTS drawings and consists of the part drawing number suffixed by the letter "h" and the applicable "H number".

Tooling: Design approval of inspection gages and/or checking fixtures is required. GD-OTS approval shall be obtained prior to acceptance and payment of any tooling. All gages/fixtures shall locate the parts on the six datum targets/points/lines defined by the drawing.

Samples: when samples are specified on the purchase order, perform a complete layout on one (1) piece. Additionally, check two (2) pieces for any non-conformances found on the complete layout and any other characteristics deemed necessary to control the process by the supplier and GD-OTS.
Q90 – Special Processes (Rev. 11/5/09)
In addition to the requirement that Special Process Suppliers be approved as defined on GD-OTS’s Approved Special Process Supplier List (ASPL) additional government approval is required for the MK19 Program for the following special processes: Magnetic Particle Inspection, Radiographic X-ray, Welding, Chrome Plating, and Phosphate Coating. Supplier’s shall obtain from their sub-tier supplier(s) a detailed procedure and submit it through GD-OTS Procurement and Supplier Quality. The supplied procedure(s) will be reviewed for approval by GD-OTS and the contracting government agency. The supplier shall receive written notification from GD-OTS sourcing of procedural acceptance prior to usage of these special process suppliers. Usage of special processes prior to GD-OTS approval is at the supplier’s risk.

The above defined GD-OTS notification of procedural approval is required in addition to ASPL approval. Suppliers are required to verify Special Process Suppliers remain on GD-OTS’s ASPL, written notification of government approval dues not supersede the requirement that Special Process Suppliers be GD-OTS approved by process at the time the process is performed. This can only be confirmed by verifying the Supplier is listed as approved on the GD-OTS ASPL at the time the special process is performed.
Q91 – Significant Characteristics List (SCL)
This part number requires actual inspection results entered into the Significant Characteristics List (SCL) database. The supplier shall enter actual inspection results into the SCL database located at the following URL: https://www.secure.GD-OTS.com/main/sign_on.asp
Q92 – First Article Inspection (Forwarded to GD-OTS) (MK19 and M2 Programs) (Rev. 04/04/1
First Article Inspection Report (FAIR) submittal and approval is required prior to the first shipment. GD-OTS approval of the FAIR locks the process and it shall not be modified without written approval by GD-OTS in advance. For SEP suppliers the more restrictive requirement of QSP-INS-53.13 or Q111 applies. FAI will be performed on a part from the initial production lot provided by the supplier.

A first article inspection report containing a recording of the actual readings on 100% of all characteristics and notes of the drawing/specification on five parts shall be forwarded to GD-OTS.
 
If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

(If specified by drawing or special process spec that dimensions apply AFTER finish, then five finished parts shall be forwarded to GD-OTS. If dimensions BEFORE finish (e.g. phosphate) or if unspecified when dimensions apply, forward five finished parts AND five unfinished parts with the first shipment. If parts are ordered unfinished, then forward five unfinished pieces with the first article inspection data.)

Any modifications to these requirements shall be specified within the Purchase Order.

The FAIR includes all of the following:
1) First Article Inspection and any required test results submitted per AS9102;
2) process flow diagrams generated to include manufacturing, inspection and special process operations;
3) manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).
4) evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R

Clarifying information and instructions:
1) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
2) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
3) Multi-cavity molds/dies require each cavity to be qualified.
4) The supplier shall forward the FAIR along with applicable material or test data/certifications (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.) with the lot.
5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
6) A representative of the supplier’s Quality Department shall review, sign, and date the report

Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in QSP-TMP-10.0.1 which is available through the GD-OTS Supplier Portal (https://www.secure.GD-OTS.com/main/sign_on.asp). Always reference the online document for current requirements.

A FAIR is required for all products except for the following:
1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions);
2) raw material; or,
3) product covered by a military/industry standard or specification.
Q92T – First Article Inspection, BAE Contract Requirement, 1 year lapse

First Article Inspection Report (FAIR) must be submitted to Supplier Quality Assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GD-OTS approval of the FAIR locks the process and it shall not be modified without written approval by GD-OTS in advance. For SEP suppliers the more restrictive requirement of QSP-INS-53.13 or Q111 applies. FAI will be performed on a part from the initial production lot provided by the supplier.

Any modifications to these requirements shall be specified within the Purchase Order.

The FAIR includes all of the following:

1) First Article Inspection and any required test results submitted per AS9102;
2) process flow diagrams generated to include manufacturing, inspection and special process operations;
3) manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).
4) evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R.
5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

Clarifying information and instructions:

1) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
2) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
3) Multi-cavity molds/dies require each cavity to be qualified.
4) The supplier shall forward the FAIR along with applicable material or test data/certifications (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.) with the lot.
5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
6) A representative of the supplier’s Quality Department shall review, sign, and date the report.

Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in QSP-TMP-10.0.1 which is available through the GD-OTS Supplier Portal Exception to QSP-TMP-10.0.1 for lapse in production – a lapse in production greater than 12 months will require a new FAI. Contact the Buyer and SQE prior to exceeding the 12month window and prior to submitting the FAI.
 
(https://www.secure.GD-OTS.com/main/sign_on.asp). Always reference the online document for current requirements.

A FAIR is required for all products except for the following:
1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions);
2) raw material; or,
3) product covered by a military/industry standard or specification.
Q93 – Special Processes Approval Requirement - Phosphate Only; M2 and XM806 Programs (Rev. 04/30/12)

Suppliers are required to use a government approved special process source for phosphate coating. This is a specific contractual requirement, therefore, the phosphate sources listed on the web-based GD-OTS Approved Special Process must be prefaced "Gov Approved”. For any questions regarding the approved source list please contact the buyer.
Q94 – First Piece Article Inspection (Forwarded to GD-OTS) (MK47 Program) (Rev. 4/4/11)

The following first article inspection requirements are applicable unless otherwise specified in the purchase order. The Supplier shall perform a first article inspection on each part and each part within an assembly as listed on the letter of transmittal (Form 024-615 if applicable). As of 01/01/2007 First Article Inspection submittals are required in accordance with AS9102 found at www.sae.org. Forms provided in the AS9102 or equivalent shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.

A first article inspection report containing a recording of the actual readings on 100% of all characteristics and notes of the drawing/specification shall be forwarded to GD-OTS. The Supplier is required, unless permission is granted by GD-OTS, to use the same unit of measurement as specified in the technical data package when reporting inspection and acceptance data.

If receipt and approval of First Article package is contractually required before shipping material, and part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

For Distributors: First article inspection shall be satisfied with a certificate of compliance stating the product meets all drawing/specification and purchase order requirements. First article inspection data supporting the certificate of compliance and actual first article inspection results performed by the distributor shall be available to GD-OTS upon request.

For QPL Suppliers: First article inspection may be satisfied by maintaining current QPL qualification certification which shall be available to GD-OTS upon request. Subsequent first article inspection is required per your procedures or as a minimum whenever:

1) process and/or configuration changes have occurred (first article inspection applies only to the configuration changes);
2) the part is manufactured at a different facility/location;
3) there has been more than a two-year lapse in production and/or their processes;
4) there has been a change in sub-tier Suppliers.

Notify the GD-OTS buyer immediately when a first article is required.
Q95 – Quality Assurance Provisions (QAP) (M2, MK-19, LW50MG, and MK-47 Programs) (Rev. 10/03/13)
Suppliers shall comply with all the inspection requirements of the specific Quality Assurance Provisions including Verification Levels, Inspection Methods and approved Special Processes. Contact the GD-OTS buyer if the QAP was not received. Note that drawings which reference 12993884, General Requirements for Quality Assurance Provisions (Small Caliber Weapon Sys), have the QAP incorporated into the drawing and it is not a separate document. All characteristics listed in the QAP shall be inspected using the specified Verification Level and Gages/Inspection method. It is the Supplier’s responsibility to maintain gage calibrations and calibration records on all gages.

For Purchased Assemblies: Piece parts of the assembly must meet their specific QAP requirements. Suppliers shall contact the GD-OTS buyer for approved gages/inspection hardware (including SMTE) for Special, Critical and Major characteristics. If the GD-OTS Buyer is unable to provide the specified gages, they will notify the Supplier in writing and this notification will be maintained on file by the Supplier and GD-OTS. The Supplier must then submit to GD-OTS SQA (via the Buyer) their proposed method of inspection and receive written approval of this AIE. The Supplier will note on all subsequent inspection reports their method of inspection and reference the date of GD-OTS approval.

For all piece parts and/or assemblies, the Supplier shall provide GD-OTS a Certificate of Conformance with each shipment stating that all elements of the specific QAP(s) have been met.
Q96 – Subcontractor Environmental Requirements (FCS MGV Program)
Subcontractors, suppliers and their sub-tier suppliers that provide Future Combat System Manned Ground Vehicles (FCS MGV) design, fabrication, assembly, test, or manufacturing activities shall meet the requirements of the FCS MGV Environmental Design Guide Document MGV-ENV-003. These requirements apply to Commercial-Off-The-Shelf (COTS) items as well as legacy items and new designs. The subcontractor, supplier or sub-tier shall:

- Certify in writing that they are in compliance with all applicable reporting requirements of the Emergency Planning and Community Right-to-Know Act of 1986 and the Pollution Prevention Act of 1990.

- Submit their annual Toxic Release Inventory reports for review.

- Submit a list of all materials by part used in the design or required for maintenance and repair including, but not limited to, base materials, plating materials, coatings, adhesives and lubricants. Material data shall be submitted electronically using the Subcontractor/Supplier HMMP Data Sheet (MGV-ENV-DAT).

- Submit applicable Material Safety Data Sheets and the required additional information in accordance with FED-STD-313D.

All required data delineated in this requirement shall be presented to the GD-OTS Subcontracts Manager along with First Article Test or First Piece Inspection data.
Q98 – Lockheed Martin QX Revision 4 Requirements
http://www.lockheedmartin.com/data/assets/14439.pdf
Q102 – Embedded Unique Identification (UID) Requirements (Re-instated - 09/25/12)
Supply a compact disk (CD-RW) enclosed in a Jewel CD case containing the following data items for each part shipped: a) Unique Item Identifier (UII), b) UII Type, c) Issuing Agency Code, d) Enterprise Identifier, e) Part Number, f) Serial Number, g) Manufacturer Code, h) Manufacturer Identifier, i) Parent UII, j) Parent Item Number, k) Parent Serial Number, l) Shipment Number, m) Purchase Order Number, and n) Original Part Number.

The data shall be in Microsoft Excel spreadsheet format. The first row on the spreadsheet should be the header row (i.e. each data item name is listed). When a specific data item does not apply, leave the field empty. Each part to be entered on a separate row. Each data item (a-n) is entered in sequence in a separate column. The minimum data required is: UII Number, Item, UII Serial Number, Parent UII, Parent UII Serial Number, and Purchase Order Number.

The CD case shall be secured to the inside of the shipping container to assure preservation and accessibility. The case shall be labeled in permanent marker "UID DATA" visible upon opening the container.

The Excel file should be named with the Purchase Order number of the data that is being shipped. For example, if the PO# is12345 the data file will be "12345.xls".

The data is treated as Quality records pertinent to components or end item assembly lots and shall be retained for seven years after government acceptance of the associated end item lots. This includes quality records for all components and assemblies contained in the end item assembly lot.
Q103 – Lockheed Martin Q6R Requirement (Rev. 3/7/12)
< Q6R - http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_clauses.html
Q104 – Boeing FOD Prevention
A FOD prevention program shall be maintained. The program shall include the review of design and manufacturing processes to identify and eliminate foreign object entrapment areas. Work shall be accomplished in a manner preventing foreign objects or material in deliverable items. Work areas and control tools, parts and materials shall be maintained in a manner to prevent FOD incidents.
Q105 – LMCO Manufacturing Process Objectives
1) Manufacturing processes and operations shall be scrutinized on a recurring basis to eliminate waste, reduce abnormal variation (statistical control) in product characteristics, increase ease of assembly, maintain capable production processes and achieve improvement in performance or reliability.

2) Materials, work in process, and finished products shall be positively identified with inspection status at all appropriate stages of production and storage. Location of product in the normal flow does not constitute suitable indication of inspection and test status unless the process flow is inherently error proof such as an automated inspection and transfer operation.

3) The acceptance criteria shall be zero defects for sampling plans using attribute data (this requirement does not supersede the requirements stated in applicable drawings or specifications).

4) Prior to end-item acceptance, final inspection shall be performed to verify conformance of the end-item assembly, packaging, marking and label requirements; and the supplier shall review applicable inspection records to verify the records are complete and the lot is acceptable.

5) Manufacturing processes shall be stable, capable, and produce product with consistent conformance to the acceptance limits and have minimal variation from lot to lot. For those characteristics selected for monitoring with Statistical Process Control (SPC), the process control goal shall be to provide a minimum process capability (CPK) of 1.33 or higher. For characteristics designated as IKCs or KCs, the minimum process capability shall be 1.67 or higher. This data shall be accessible to support process decisions at point of manufacture.

Assembly methods, operator techniques, workmanship, and assembled item functioning shall be consistent from lot to lot. Physical properties of component materials and preservation finishes shall be consistent from lot to lot.
Q106 – D6-51991 Boeing Requirement for Digital Product Definition

Seller shall implement and maintain a system that complies with D6-51991(current revision), Quality Assurance Standard for Digital Product Definition at Boeing Suppliers.

Q107 – Lockheed Martin QJ Revision 7 Requirements

http://www.lockheedmartin.com/data/assets/11959.pdf

Q108 – Induction and/or Flame Hardening Requirements
Special Process: This part number contains a special process as defined by “G02.797 General Dynamics-OTS Requirements for Induction and Flame Hardening of Steel Parts”. Supplier and/or their sub-tier suppliers shall conform to this special process requirement which must be approved by GD-OTS. A list of GD-OTS approved special processors can be found at URL: http://www.GD-OTS.com. Each shipment shall be accompanied by one (1) legible and reproducible copy of a certificate. The First Article Inspection shall include coil or inductor identification, machine identification, fixture identification, gap between part and inductor, quenching procedure, and tool number if applicable for this process and the name of the company performing this process.
Q109 – First Article Inspection (Forward to GD-OTS) (MK19 and M2/M2A1 - 90 day lapse) (Rev. 10/03/2013)
First Article Inspection Report (FAIR) submittal and approval is required prior to the first shipment. GD-OTS approval of the FAIR locks the process and it shall not be modified without written approval by GD-OTS in advance. For SEP suppliers the more restrictive requirement of QSP-INS-53.13 or Q109 applies. FAI will be performed on a part from the initial production lot provided by the supplier.

A first article inspection report containing a recording of the actual readings on 100% of all characteristics and notes of the drawing/specification on five parts shall be forwarded to GD-OTS. (If specified by drawing or special process spec that dimensions apply AFTER finish, then five finished parts shall be forwarded to GD-OTS. If dimensions BEFORE finish (e.g. phosphate) or if unspecified when dimensions apply, forward five finished parts AND five unfinished parts with the first shipment. If parts are ordered unfinished, then forward five unfinished pieces with the first article inspection data.)

Any modifications to these requirements shall be specified within the Purchase Order.

Clarifying information and instructions: 1) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
2) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
3) Multi-cavity molds/dies require each cavity to be qualified.
4) The supplier shall forward the FAIR along with applicable material or test data/certifications (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.) with the lot. 5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
6) A representative of the supplier's Quality Department shall review, sign, and date the report. Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in QSP-TMP-10.0.1 with the exception of lapse in production period which is defined in this clause. QSP-TMP-10.0.1 is available through the GD-OTS Supplier Portal (https://www.secure.GD-OTS.com/main/sign_on.asp). Always reference the online document for current requirements.

Exception to QSP-TMP-10.0.1 for lapse in production - a lapse in production greater than 90 days will require a new FAI. Contact the Buyer and SQE prior to exceeding the 90 day window and prior to submitting the FAI.

A FAIR is required for all products except for the following:
1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions);
2) raw material; or,
3) product covered by a military/industry standard or specification.

Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in QSP-TMP-10.0.1 with the exception of lapse in production period which is defined in this clause. QSP-TMP-10.0.1 is available through the GD-OTS Supplier Portal (https://www.secure.GD-OTS.com/main/sign_on.asp). Always reference the online document for current requirements.

Exception to QSP-TMP-10.0.1 for lapse in production - a lapse in production greater than 90 days will require a new FAI. Contact the Buyer and SQE prior to exceeding the 90 day window and prior to submitting the FAI.

A FAIR is required for all products except for the following:
1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions);
2) raw material; or,
3) product covered by a military/industry standard or specification.
Q110 – First Article Inspection (Forwarded to GD-OTS) – XM806 (Rev. 10/31/11)
First Article Inspection Report (FAIR) submittal and approval is required prior to the first shipment. GD-OTS approval of the FAIR locks the process and it shall not be modified without written approval by GD-OTS in advance. For SEP suppliers the more restrictive requirement of QSP-INS-53.13 or Q111 applies. FAI will be performed on a part from the initial production lot provided by the supplier.

A first article inspection report containing a recording of the actual readings on 100% of all characteristics and notes of the drawing/specification on five parts shall be forwarded to GD-OTS.

If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

(If specified by drawing or special process spec that dimensions apply AFTER finish, then five finished parts shall be forwarded to GD-OTS. If dimensions BEFORE finish (e.g. phosphate) or if unspecified when dimensions apply, forward five finished parts AND five unfinished parts with the first shipment. If parts are ordered unfinished, then forward five unfinished pieces with the first article inspection data.)

Any modifications to these requirements shall be specified within the Purchase Order.

The FAIR includes all of the following: 1) First Article Inspection and any required test results submitted per AS9102;
2) process flow diagrams generated to include manufacturing, inspection and special process operations;
3) manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).
4) evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R.

Clarifying information and instructions:
1) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
2) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
3) Multi-cavity molds/dies require each cavity to be qualified.
4) The supplier shall forward the FAIR along with applicable material or test data/certifications (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.) with the lot.
5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
6) A representative of the supplier's Quality Department shall review, sign, and date the report.

Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in QSP-TMP-10.0.1 which is available through the GD-OTS Supplier Portal (https://www.secure.GD-OTS.com/main/sign_on.asp). Always reference the online document for current requirements.

A FAIR is required for all products except for the following:
1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions);
2) raw material; or,
3) product covered by a military/industry standard or specification.

Q111 – First Article Inspection AS9102 - 2 Year Requirement (Rev. 08/14/2015)
First Article Inspection Report (FAIR) must be submitted to Supplier Quality Assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GD-OTS approval of the FAIR locks the process and it shall not be modified without written approval by GD-OTS in advance. For SEP suppliers the more restrictive requirement of QSP-INS-53.13 or Q111 applies. FAI will be performed on a part from the initial production lot provided by the supplier.

Any modifications to these requirements shall be specified within the Purchase Order.

The FAIR includes all of the following:
1) First Article Inspection and any required test results submitted per AS9102;
2) process flow diagrams generated to include manufacturing, inspection and special process operations;
3) manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).
4) evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R.
5)  If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

Clarifying information and instructions:
1) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
2) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
3) Multi-cavity molds/dies require each cavity to be qualified.
4) The supplier shall forward the FAIR along with applicable material or test data/certifications (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.) with the lot. The completed routers supporting the FAIR must be available upon request.
5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
6) A representative of the supplier’s Quality Department shall review, sign, and date the report.
7) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply.
8) At the discretion of GD-OTS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives.
9) Seller shall notify Supplier Quality Assurance before production begins for the coordination and planning of the FAI. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI.

Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in QSP-TMP-10.0.1

A FAIR is required for all products except for the following:
1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions);
2) raw material; or,
3) product covered by a military/industry standard or specification.

Q112 – Supplier Quality Program Review (Rev. 2/4/09)
The supplier shall prepare and present to GD-OTS at quarterly Supplier Quality Program Reviews, the status of the seller’s performance against GD-OTS expectations provided within the monthly Scorecard Data Package. The supplier review may also include performance to internal measurements such as but not limited to: First Pass Yields, SPC, Critical Item performance, Safety performance; and any additional Continuous Improvement activities. The meeting template and schedule shall be provided by GD-OTS subcontracts to the supplier.

Q113 – Supplier Part and Process Approvals (Rev. 08/24/10)
First Article and Process Approval submittal is required prior to the first production shipment of product. The following requirements shall be completed by the supplier and submitted to GD-OTS for review, retention and approval. The original data package is to be retained by the supplier in accordance with the purchase order. Product shall not be shipped prior to FAI and Process approval. Any modifications to these requirements shall be specified within the Purchase Order.

Required elements shall be follows:
1. Master Part Sample(s) shall be permanently identified as “Master” adjacent to the area defined by drawing for part marking via engraving, die stamping, or other method prior to finish processing, suitable for visible identification after processing. A photograph of the master part, displaying the “Master” and part marking per drawing requirement shall be submitted with the FAI package. Master part(s) shall be retained at the Supplier for the life of the Purchase Order, plus two (2) years. (Contact GD-OTS prior to the disposal of any “Master”)
2. First Article Inspection, using the same unit of measurement as specified in the technical data package, and Test Results completed and submitted per AS9102.
3. Process Flow diagrams generated to include all manufacturing, inspection and special process operations.
4. Process FMEAs performed and submitted per GD-OTS form # G02.809.
5.A) Process Control Plan completed per GD-OTS form # G02.805, for Key, Critical, or Major characteristics as identified by the Technical Data Package, or by GD-OTS within the Purchase Order.
5.B) Process Capability Studies and Gage R&R on measuring instruments shall be completed and submitted for these identified characteristics.
6. Work Instructions for all internal manufacturing and quality operations.

After First Article sample(s) and data and the Production Process is approved by GD-OTS, the process is considered “Locked” and shall not vary without a request for change submitted to and approved by GD-OTS in advance of any change.

Resubmission is required after a 24 month lapse in production, or in the event of process changes delineated in QSP-TMP-10.0.1. This template and GD-OTS forms G02.805 and G02.809 are available through the GD-OTS Supplier Portal (www.secure.GD-OTS.com/main/vrmr_signon.asp). Always reference the online document for current requirements.

Q114 – Honda Aircraft Company, Inc. (HACI) CLAUSE Q-20, US manufactured products only. (Rev. 2/19/09)
Parts or components purchased under this P.O. are required to be US manufactured products only. Inform GD-OTS QA before any Non-US made material is used.

Q115 – Lockheed Martin QX Revision 5 Requirements (Rev. 3/6/09)
http://www.lockheedmartin.com/aeronautics/materialmanagement/quality/QualityAppendices.html

Q116 – Threaded Fastener Requirements (SRATII) (Rev. 4/7/09)
All fasteners shall conform to the requirements listed in specification G02.810. Applicable documentation and appendices contained within this specification shall be completed and provided with every shipment. Specification G02.810 is available through your GD-OTS Subcontracts Manager.

Q118 – Honda Aircraft Company, Inc. (HACI) Clause Q-2 The Quality Assurance
                 "Purchased Items Inspection Plan (PIIP) (Rev. 4/23/09)
The Quality Assurance "Purchased Items Inspection Plan" (PIIP) applies to this purchase order. Prior to FAA involvement the inspection department shall have completed and signed FAA form 8130-9, Statement of Conformity. Notify GD-OTS at least 10 working days in advance of time product is to be inspected so that necessary arrangements for source and/or FAA inspection can be made. Supplier guarantees the right of access to their facilities, quality-related records, and data to GD-OTS, HACI and the FAA (Federal Aviation Administration).

Q119 – Honda Aircraft Company, Inc. (HACI) Clause Q-7 Material from Foreign Sources (Rev. 4/23/09)

Prior to delivery or use of any raw material produced outside the United States, or by sources other than HACI approved sources in Canada and United Kingdom, the Supplier is required to submit a request for approval to use the material to GD-OTS. GD-OTS will request HACI approval by evaluation of the source of the material as well as additional material testing and analysis to determine that the material meets all applicable requirements. Raw material produced by a country that currently has a Bilateral Airworthness Agreement (BAA) with the United States, will not require additional independent testing. GD-OTS and HACI reserves the right to reject and return to the Supplier at Supplier’s expense any raw material, or products made from raw material, produced by sources outside the United States.

Q121 – Certified Test Report (CTR) (Rev. 7/2/09)

The supplier shall submit to GD-OTS a CTR for each lot of parts, assemblies, subsystems and systems with each delivery. This report shall be submitted with the FAI package prior to shipment and with all subsequent lots.

The report shall contain the following:

1. Name of the company
2. Date
3. Purchase order number, National Stock number, and drawing number
4. Quantity in each lot or shipment
5. Part description and lot number
6. All inspection and tests required by contract (i.e. material, process, performance, functional, etc) shall be recorded in test reports. These reports shall identify each lot submitted for acceptance by lot number. The specified characteristics and requirements and actual results obtained.
7. Reports or Raw Material Producer’s chemical, mechanical and physical analyses.
8. A statement as follows certifying that the material meets all requirements of the contract: “The undersigned, individually, and as the authorized representative of the contractor, warrants and represents that all the information supplied above is true and accurate. The material covered by this certificate conforms to all contract requirements (including but not limited to the drawing specifications): The inspection test results and the analyses appearing herein are true and accurate; and this certificate is made for the purpose of inducing payment and with the knowledge that the information and certification may be used as a basis for payment.”
9. Signature and Title of certifying official.
Q124 – GE Special Processing (Rev. 1/18/10)

Approved Suppliers are required for all special processes. Objective evidence of approval (copy of GE Yellow Page with GE Source Code, Special Process name and Special Process code) for all special processes shall be provided along with material certifications with each shipment. Check the GE Supply Chain Web Center (SCWC) on-line listing (www.supplychainwebcenter.com) to ensure approved suppliers are used. This requirement must be flowed down to the Primary Supplier's sub-tier suppliers as well. It is the responsibility of the Primary Supplier to meet all requirements for Approved Suppliers. The Primary Supplier will provide to GD-OTS a listing of all Special Processes performed and the Processors performing these processes along with his certification.

The C of C shall list all special processes that are called out on the drawing, their revisions, who performed the Special Process, and their addresses.
Q125 – GE VSE Required (Rev. 2/4/10)

Proof of a conforming first article package shall be provided. A certificate of VSE completion is acceptable evidence of first article inspection. A copy of the certificate shall accompany the first shipment, shall be to the current drawing revision, and shall represent the current manufacturing process. Any changes requiring VSE approval shall have the certificate of VSE approval accompany the first shipment successfully incorporating the change.
Q126 GE Source Control (Rev. 2/4/10)
(Rev. 2/4/10) For standard hardware or source control items, proof that the first article package is in the GE Aviation system must be provided. A print out of the e-CAV is acceptable evidence of the first article inspection. For older parts that have FAI completed prior to the implementation of e-CAV, FAI hardcopies, approved by GE Aviation, will be acceptable. Any changes to the part requiring GE Aviation approval shall have the GE approved e-CAV accompany the first shipment after successful completion of the change.
Q127 – Significant and Key Characteristic Requirements (Rev. 3/29/10)
The Technical Data Package (TDP) for this item identifies one or more Significant Characteristics (SCs) and/or Key Characteristics (KCs).  Significant and key characteristics require special monitoring and control due to their influence on product/process performance.

SCs are measurable features and/or requirements that have a significant influence on product performance (e.g., form, fit, function, service life, etc.) or are significant indicators of manufacturing process performance. 

Verification of SCs (e.g., statistical sampling plan, 100% inspection, etc.) is required unless otherwise specified in the Purchase Order (PO).

KCs are a subset of SCs that require process control in order to meet customer requirements and enhance customer satisfaction.  When a KC is specified, the supplier shall submit a control plan (AIAG format or equivalent), documenting the process control methodology (e.g., process capability analysis, mistake-proofing/poka-yoke, control charts, process audits, etc.), to the GD-OTS Supplier Quality Engineer (SQE) for review and approval prior to manufacture and delivery.  The control plan shall be maintained for the life of the product.  Any proposed changes to the approved control plan shall be reviewed and approved by the GD-OTS SQE prior to implementation.  The supplier shall submit objective evidence of compliance with the control plan (e.g., control chart, Cpk, process audit sheets, etc.) with every shipment
Q130 – LMCO Appendix QX, Rev. 6 Requirements (Rev. 5/6/10)
http://www.lockheedmartin.com/aeronautics/materialmanagement/quality/QualityAppendices.html
Q131 – Special Process Certification (Rev. 5/6/10)

When the GD-OTS drawing or specification references a special process, the supplier and/or sub-tier suppliers performing the special process shall be certified for the special process being performed and (1) listed on the GD-OTS Approved Special Processors List (ASPL) located in the Suppliers section of the GD-OTS home page located at www.GD-OTS.com -OR- (2) listed on the PRI Nadcap QML located at https://www.eauditnet.com. Special processes include but are not limited to plating, coating, passivation, welding, brazing, heat treating, and nondestructive testing (NDT). A legible Special Process Certification verifying conformance to the drawing requirements shall be included with each production shipment. At a minimum, the Special Process Certification shall include the GD-OTS Purchase Order number, the name and location of the certified special processor and the special process being performed (must match GD-OTS drawing note including the specification, class, type and color where applicable).
Q132 – Material Certification and Mill Test Report (Rev. 5/17/2011)
When the GD-OTS drawing and/or specification includes a material call-out, the supplier shall include a legible Material Certification with each production shipment.  At a minimum, the Material Certification shall include the complete material call-out, country of origin (for specialty metals subject to DFARS 252.225-7009 only) and the GD-OTS purchase order number. When the material call-out includes a Durometer or Hardness specification, the Material Certification shall include both the specification and actual test results.  Objective evidence of conformance to the material call-out (e.g., material type, grade, formulation, color, etc.) shall be maintained by the supplier and made available to GD-OTS upon request.
 
When the material call-out includes a GD-OTS or industry standard material specification that includes chemical composition and/or mechanical property requirements (e.g., A10527, A10528, A10529, ASTM A480, A484, B209, B248, etc.), a legible Mill Test Report containing actual chemical and mechanical test results shall accompany the Material Certification.

For metallic wrought products only, a Mill Test Report with actual chemical composition test results is not required if heat identity was not maintained throughout all operations.  In such cases, a Material Certification accompanied by actual mechanical test results is acceptable.
Q133 – Counterfeit Parts Prevention:  Procurement from a Recognized Source (Rev. 12-2-2014)

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

Q134 – Chemical Agent Resistant Coating (CARC)  (Rev. 10/27/10)

CARC primer and topcoat shall be manufactured by an approved source listed in the Department of Defense (DoD) Qualified Products Database (QPD). The coatings shall not be altered. Each shipment of chemical agent resistant coated items delivered to GD-OTS shall include the following for each coating lot/batch used in the manufacture of the items being delivered:

Primer: (1) Manufacturer’s Conformance Test Report
Topcoat: (1) Manufacturer’s Conformance Test Report (2) US Army Research Laboratory Conformance Test Report (when DoD lot conformance testing is required by the governing Mil-Spec)

At a minimum, the test reports shall include the coating manufacturer’s name, product/formulation number, lot/batch number, governing Mil-Spec (e.g., MIL-DTL-53022D, MIL-DTL-53039C, etc.), type, color and actual lot conformance test results. Conformance Test Reports are available from the coating manufacturer upon request.

Q135 - Approved Source of Supply  (01/13/11)

Approved Source of Supply - This item shall be manufactured by an approved source of supply. Approved sources for commercial off the shelf (COTS) items are specified by a note on the GD-OTS Purchase Order. Approved sources for mil-spec parts requiring Department of Defense qualification are specified in the Qualified Products Database (QPD). Reference Q219 - Mil-Spec Part Requirements for additional information on the QPD.

With each shipment to GD-OTS, Seller shall provide written verification that the supplied item(s) were manufactured by an approved source. This may be accomplished by clearly indicating the manufacturer's Commercial and Government Entity (CAGE) code on the Packing List (e.g., "Manufactured by: XXXXX" where XXXXX is the manufacturer's CAGE code). Source controlled items shall not be altered. Substitution of an "equivalent" item manufactured by an unapproved source is prohibited.

Q136 – Generic Requirement for Statistically Valid Sampling (02-15-11)

Where the drawing purchase order requires a specific sampling plan, the plan specified on the drawing or in the purchase order shall be followed.

Where there is no requirement to use a specific sampling plan and the supplier wishes to use sampling to accept product in place of 100% inspection, the plan used must be statistically valid and must reject the lot when one defect is found (e.g., C=0 plans or Mil-Std 1916).  Rejected lots must be 100% inspected prior to release.  ANSI ASQ Z 1.4 may be used if the lot in question is rejected on 1 defect regardless of the accept/reject number listed.  Any sampling plan that meets the above requirements may be used.

Statistically valid plans are available as existing industry, military or Government standards (e.g., ANSI ASQ  Z 1.4, or Mil-Std-1916, etc.).

Q137 – Mil-Std 1916 Sampling Requirement (02-15-11)
If sampling is used in place of 100% inspection to accept product, the supplier must use a sampling plan in accordance with Mil-Std 1916, unless a different sampling plan is required by the drawing or the purchase order.  If the drawing or the purchase order requires a different sampling plan, the drawing or purchase order requirement shall take precedence. 

Q138 – ANSI ASQ Z1.4 Sampling Requirement (02-15-11)

If sampling is used in place of 100% inspection to accept product, the supplier must use a sampling plan in accordance with ANSI ASQ Z 1.4, with the modification that the lot is rejected on 1 defect, regardless of the acceptance number, unless a different sampling plan is required by the drawing or the purchase order.  If the drawing or the purchase order requires a different sampling plan, the drawing or purchase order requirement shall take precedence.

Q140 – Lockheed Martin Supplier Tooling Manual Requirement
Lockheed Martin Supplier Tooling Manual TMC-MC-015 revision 28, is invoked on this P.O.

To view requirements, go to the following web address: http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_qualityappendices.html

Q141 – GD-OTS Certificate of Conformance - QCF 195
Seller shall complete GD-OTS Certificate of Conformance (C of C), Form QCF 195, when this clause is invoked in the Purchase Order. Supplier shall submit completed C of C to GD-OTS Supplier Quality department for review and approval, prior to shipment of parts/material. Form QCF 195 may be completed electronically, or in permanent black ink with legible writing. Form QCF 195 may be obtained from the GD-OTS Buyer upon request.

Q142 – Certificate of Conformance, GE Approved Sources
A Certificate of Conformance shall accompany each shipment. This shall include test report(s) from a GE approved laboratory(s). Lab reports shall include mill source, heat number, chemical and mechanical properties required by drawing, and the name of the laboratory performing the tests (if not submitted on the laboratories letterhead).

Q143 – Notification of DCMA Request for Corrective Action
Upon receipt and/or notification of a DCMA Corrective Action Request (CAR) that impacts product supplied to GD-OTS including notification for system level CARs that may not be related to a specific product the supplier shall provide notification to the GD-OTS buyer within 24 hours and forward a copy of the CAR to GD-OTS.

A copy of the CAR response submitted to DCMA shall also be submitted to GD-OTS upon submission to the DCMA. GD-OTS shall also be notified of any changes in due dates for submission of the response to the DCMA.
Q144 – Supplier Change Notification
Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative
Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.
2. Change in Quality Management System
Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.
3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

Q145 – Documentation in English Language
When specifically requested by Buyer, Supplier shall make specified quality data and/or approved design data available in the English language.

Supplier shall maintain an English language translation of:
(1) its quality manual,
(2) the operating instructions that implement the quality manual requirements, and
(3) an index of Suppliers procedures that contain quality requirements.

Buyer may require additional documentation to be translated, including but not limited to: shop orders, technical specifications, certificates, reports, and nonconformance documents.

Q146 – Use of Spirit’s Digital Datasets as Authority for Design and/or Inspection
When Seller uses Spirit’s digital data as authority for design and/or inspection, then Seller must be approved for Digital Product Definition and comply with the requirements of MAA1-10009-1 Quality Assurance Standard for Digital Product Definition at Spirit AeroSystems, Inc. Sellers, or Contractual Requirements.

Q147 – Legal Name of Manufacturer
When the Seller is a Distributor, all items furnished under this Purchase Order must include the legal name of the Product manufacturer on each packing list immediately following the part number (e.g., Manufactured by __________________________________).

Q148 – First Article Requirements - Net Inspect
All First Article Inspections (FAI) completed under this contract must have the AS9102 compliant FAI submitted using Net-Inspect (www.net-inspect.com). Contact the GD-OTS Buyer for instruction on how to get access to the system.

Q149 – Foreign Object Damage (FOD) Plan
Seller shall apply adequate measures to ensure that product is free from burrs, loose items and foreign objects. Seller shall have an established FOD Plan available for review.

Q150 – Procurement of Raw Materials and Hardware - GAC (Rev. 02/04/13)
Seller or its Sub-tier supplier shall provide objective evidence of the conformance of all procured supplies and services. The objective evidence shall be maintained on file by Seller and/or Seller's Sub-tier suppliers and made available for review by GAC, its customers or involved authorities (FAA).

- Raw material and fastener chem./phys test reports shall be verified by a third party laboratory a minimum of once every 12 months for each manufacturer.
- For material substitution direction refer to the following Gulfstream standards: GAS30BF Material Substitution List, GAS30TV Material Thickness Substitution, and GAS30J Substitution of Fasteners and Related Hardware.
- Ultrasonic inspection shall be performed in accordance with GAMPS 9101 (Aluminum), GAMPS 9102 (Steel), and GAMPS 9103 (Titanium).
- Laboratory tests shall be performed by GAC approved or NADCAP accredited laboratories. NADCAP accredited laboratories can be viewed at http://pri-network.org/PRI/

Q151 – Gulfstream Aerospace Corporation (GAC) Special Process Sources
All Special Processes performed by Seller or Seller’s Sub-tier suppliers shall be approved by GAC as applicable, prior to performing any Special Process. Reference document: GAC Approved Process Sources. Contact the GD-OTS Buyer to confirm source is GAC approved.

Q201 – GD-OTS Quality Management System Requirements - AS9100 (Rev. 9/3/09)
The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100, Quality Management Systems - Requirements for Aviation, Space and Defense Organizations. The Seller shall demonstrate compliance for the life of this contract by:

- providing GD-OTS with a copy of current AS9100 registration certificate and all subsequent updates;
- or periodically passing an AS9100 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q202 – GD-OTS Quality Management System Requirements - ISO 9001 (Rev. 9/3/09)
The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, Quality Management Systems - Requirements. The Seller shall demonstrate compliance for the life of this contract by:

- providing GD-OTS with a copy of current ISO 9001 registration certificate and all subsequent updates;
- or periodically passing an ISO 9001 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q203 – GD-OTS Quality Management System Requirements - AS9003 (Rev. 12/5/13)
The Seller shall provide and maintain a Quality Management System (QMS) that complies at a minimum with AS9003, Inspection and Test Quality System. The Seller shall demonstrate compliance for the life of this contract by:
- providing GD-OTS with a copy of either a current AS9100 or ISO9001 registration certificate and all subsequent updates;
- or periodically passing an AS9003 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q206 - Part Marking Requirements (Rev. 10/13/15)
Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

For parts where the Current Design Activity (CDA) is different than the Original Design Activity (ODA), the marking of the CDA number per MIL-STD-130 is permissible but NOT required.

When non-destructive testing is required and performed, the supplier shall apply their non-destructive acceptance stamp (such as an "M" stamp for Magnetic Particle Inspection and "P" for Penetrant Inspection) to the product adjacent to the part marking IAW the requirements of the applicable non-destructive testing specification.

The Manufacturing authority will be considered GD-OTS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GD-OTS site from which the purchase order originated, unless otherwise specified on the purchase order. Contact the GD-OTS Buyer for clarification of the appropriate code.

Select the appropriate code from the GD-OTS site CAGE codes below:
Camden, AR - 3X552
Lincoln, NE - 17996
Marion, VA - 04DG4
Saco, ME - 26978
Springboro, OH - 09168

Q212 – Certificate of Conformance (CoC) (Rev. 06/26/13)
Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GD-OTS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GD-OTS Purchase Order Number and the GD-OTS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

Q216 – Minimum System Requirements FAR Clause 52.246-2 Inspection of Supplies (Rev. 9/3/09)
The Supplier shall comply with the requirements of FAR clause 52.246-2, "Inspection of Supplies," as a minimum.
The Supplier is responsible for the quality and conformance of all product including product from customer designated sources.

Q218 – Source Control (Rev. 1/24/11)
A supplier specified on the source control drawing is the only acceptable source for this material.  If material is purchased from a supplier or distributor not specified on the drawing, evidence must be provided that the supplier specified on the drawing actually manufactured the material.

Items/Material defined on Source Control Drawings or Vendor Item Control Drawings with "Suggested Source(s)" may be purchased by the listed sources or any source that provides certification to the GD-OTS Drawing.  If a source other than the "suggested" source(s) is used, they must meet ALL requirements of the drawing/specification without exception.  Furthermore, GD-OTS has suggested the particular source(s) because that source has previously met all requirements of the respective drawing/specification.  The use of the suggested source does not relieve the Supplier of meeting the requirements of the drawing.

Design changes are prohibited unless otherwise specified on the purchase order.

(Supersedes Q48 and Q16 Para. 4 & 5)

Q219 – Mil-Spec Part Requirements (Rev. 10/16/2013)
If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

Q220 – LMCO Appendix QX, Rev. 7 Requirements (12/04/12)
http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_qualityappendices.html

Q221 – Source Inspection Required (06/15/2015)
GD-OTS Source Inspection is required prior to shipment from your plant. Unless otherwise directed by the purchase order, supplier is to schedule GD-OTS Source Inspection at least two weeks prior to service need date by contacting your assigned Supplier Quality Engineer. Scheduling issues that are not adequately addressed by your SQE may be resolved by contacting your buyer directly. Supplier is responsible for the following:
  • Providing the source inspector with a clean, well-lit work area conducive to performing source inspection
  • Providing the source inspector with all necessary inspection and test equipment
  • Providing the source inspector with a complete and legible copy of the relevant TDP
  • Providing the source inspector with full access to all necessary documents, records, materials and processes necessary to complete the source inspection

Q222 – Connexion Radome Quality Clauses (09/23/2016)

AS9100 - GD-OTS QUALITY MANAGEMENT SYSTEM REQUIREMENTS The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations. The Seller shall demonstrate compliance for the life of this contract by:

- providing GD-OTS with a copy of current AS9100 registration certificate and all subsequent updates;
- or periodically passing an AS9100 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

APPROVED PROCESS SOURCE – DELIVERABLE DOCUMENTATION
Supplier and/or supplier's subcontract process sources shall be an approved processor or shall use approved processors as required by D1-4426, "APPROVED PROCESS SOURCES". A list of the approved processors and associated processes are available from buyer's procurement agent or at HTTP://WWW.BOEING.COM/COMPANYOFFICES/DOINGBIZ/D14426/INDEX.HTML.

This clause shall be included in supplier’s subcontracts for work performed under this purchase contract that involves D1-4426 processes. A Certificate of Conformance and/or equivalent process certificate, signed by an authorized agent of the Processor/Supplier shall be included with shipping documentation (packing slip/invoice). The certificate shall include purchase contract number, part number(s), trace number (as applicable), process specification number w/revision, processing date(s) and name and address of the processor(s) performing each of the D1-4426 process(es). Buyer approval of any processor shall not relieve supplier of supplier's requirement to comply with the terms of this purchase contract.

DIGITAL PRODUCT DEFINITION (DPD) / MODEL BASED DEFINITION (MBD)

Supplier shall conform to Buyer‘s document D6-51991 "Quality Assurance Standard For Digital Product Definition At Boeing Suppliers" and obtain buyer approval as DPD capable if supplier receives, downloads, and/or uses buyer’s DPD geometry in any format.
  • If supplier receives buyer’s DPD geometry in MBD format, supplier is required to obtain buyer’s approval as MBD-CAPABLE.
  • If supplier provides buyer’s DPD geometry to supplier’s subcontractors in any format, Supplier shall impose buyer’s document D6-51991 as a requirement and is responsible for its subcontractor’s conformance.
  • If supplier provides buyer’s DPD geometry in any format to supplier’s subcontractors, supplier shall comply with all applicable export laws. A copy of buyer’s document D6-51991 and associated documents can be obtained at the following URL or are available through buyer’s authorized procurement representative. HTTP://WWW.BOEING.COM/COMPANYOFFICES/DOINGBIZ/DPD.HTML

GD-OTS MARION OPERATION/BOEING/FAA/ GOVERNMENT VISITS
During the performance of this contract, supplier’s quality system and manufacturing processes are subject to review, verification, and analysis when determined applicable by representation of GD-OTS Marion Operations and or Boeing and/or Federal Aviation Administration (if non domestic, Boeing and or the Federal Aviation Administration and/or equivalent Government Agency) may inspect and evaluate supplier’s facilities’ system, data, equipment, personnel and all completed articles manufactured for installation on Boeing commercial production airplanes. GD-OTS Marion Operations requires that the provisions/requirements set forth above be included in supplier’s direct supply contracts as well as the obligation that they be flowed to the sub-tier supply chain.

FIRST ARTICLE INSPECTION AS9102
First Article Inspection Report (FAIR) must be submitted to supplier quality assurance and approval received before shipping material. Do not include the fair with the first material shipment. GD-OTS approval of the fair locks the process and it shall not be modified without written approval by GD-OTS in advance. For SEP suppliers the more restrictive requirement of QSP-INS-53.13 or Q111 applies. FAI will be performed on a part from the initial production lot provided by the supplier. Any modifications to these requirements shall be specified within the purchase order. The fair includes all of the following:
  • 1) first article inspection and any required test results submitted per AS9102;
  • 2) process flow diagrams generated to include manufacturing, inspection and special process operations;
  • 3) manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).
  • 4) evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R.
  • 5) if part marking is required per drawing, a photo of the part marking as applied on the part must be included with first article package. Photo must clearly depict marking content and location.

Clarifying information and instructions:

  • 1) Seller to notify Supplier Quality Assurance prior to production starting for the coordination and planning of the FAI so all requirements are met in the Final FAIR. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI.
  • 2) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
  • 3) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
  • 4) FAIR requires bubbled Drawings, Drawing Notes, Engineering Change Notices, and Specifications.
  • 5) The supplier shall forward the FAIR along with applicable certifications and test data (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.). The completed routers/travelers supporting the FAIR must be available upon request.
  • 6) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
  • 6) Seller personal preparing the FAIR shall sign, and date the FAIR on AS9102, Form # 1, Blocks 19 and 20.
  • 7) Seller representative of the Quality Department shall review, sign, and date the FAIR on AS9102, Form # 1, Blocks 21 and 22.
  • 8) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply.
  • 9) At the discretion of GD-OTS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives.
  • 10) Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in CAS-QSP-TMP-10.0.1

    Note: A FAIR is required for all products except for the following:
  • 1) standard catalog items
  • 2) Product covered by a military/industry standard or specification.

    List all military/industry standard or specification on AS9102, form # 1 and # 2, and record the certification numbers on Form # 2, Block # 10 and attach a copy of the certifications/test reports in the FAIR.

CERTIFICATE OF CONFORMANCE (C of C)
Certification: supplier shall include a legible Certificate of Conformance (COC) with each shipment certifying that all items/materials supplied meet all GD-OTS purchase order requirements, including referenced drawings, specifications and standards. At a minimum, the COC shall reference the GD-OTS purchase order number and the GD-OTS part number and revision or the specified applicable documents and revisions as listed on the purchase order. Sep product that has been qualified, all data for each shipment, shall be maintained on file at the supplier. Supplier must provide evidence of acceptance by its Quality Assurance Department on all shipments. (a) Certified physical and metallurgical test reports where required by controlling specification, or (b) a signed, or stamped, dated statement on the packing sheet certifying its Quality Assurance Department has inspected the parts and they adhere to all requirements, applicable drawings, and/or specifications. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

RETENTION OF RECORDS
Supplier’s records, to demonstrate conformance, shall be on file and available for review by buyer, buyer’s customers or regulatory agencies, upon request. Quality records shall be retained for a minimum of fifteen (15) years from date of final payment. Supplier shall have a documented procedure on record retention defining specific records and applicable retention. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

UNITED STATES EXPORT CONTROL REQUIREMENTS
  • A. In performing the obligations of this agreement, both parties will comply with United States export control and sanctions laws, regulations, and orders, as they may be amended from time to time, applicable to the export and re-export of goods, software, technology, or technical data (“items”) or services, including without limitation the Export Administration Regulations (“EAR”), International Traffic In Arms Regulations (“ITAR”), and regulations and orders administered by the Treasury Department’s Office of Foreign Assets Control (collectively, “EXPORT CONTROL LAWS”).
  • B. The party conducting the export shall be responsible for obtaining the required authorizations. The party conducting the re-export shall be responsible for obtaining the required authorizations. Each party shall reasonably cooperate and exercise reasonable efforts to support the other party in obtaining any necessary licenses or authorizations required to perform its obligations under this agreement.
  • C. The party providing any items under this agreement shall, upon request, notify the other party of the items’ Export Control Classification Numbers (“ECCNs”) as well as the ECCNs of any components or parts thereof if they are different from the ECCN of the item at issue.
  • D. Each party represents that (i) the items, and the parts and components thereof, it is providing under this agreement are not “defense articles” as that term is defined in 22 C.F.R. Sub Section 120.6 of the ITAR , and (ii) the services it is providing under this agreement are not “defense articles” as that term is defined in 22 C.F.R Sub Section 120.9 of the ITAR. The parties acknowledge that this representation means that an official capable of binding the party providing such items knows or has otherwise determined that such items, and the parts and components thereof, are not on the ITAR’s munitions list at 22 C.F.R. Sub Section 121.1. Each party agrees to reasonably cooperate with other in the providing, upon request of the other party, documentation or other information that supports or confirms this representation.
  • E. To the extent that such items, or any parts or components thereof, were specifically designed or modified for a military end use or end user, the party providing such items shall notify the other party of this fact and shall also provide the other party with written confirmation from the United States Department of the state that such items, and all such parts or components thereof. Are not subject to the jurisdiction of the ITAR. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

CHANGE IN MATERIAL OR DESIGN DETAILS
Supplier agrees not to make any changes in material or design details which would affect the part or any component part thereof with regard to (a) part number identification, (b) physical or functional interchangeability, and (c) repair and overhaul procedures and processes and material changes which affect these procedures without prior written approval of Boeing, and without revising the part numbers and the originals of all drawings or data. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

HUMAN RIGHTS
Supplier commits that any material violation of law by supplier relating to basic working conditions and human rights, including laws regarding slavery any human trafficking, applicable to suppliers performance under this contract/agreement may be considered a material breach of this contract/agreement for which GD-OTS Marion Operations may elect to cancel any open orders between GD-OTS Marion Operations and the supplier, for cause, in accordance with the provisions of this contract/agreement, or exercise any other right of GD-OTS Marion Operations for an event of default under this contract/agreement. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

EVIDENCE OF ACCEPTANCE
Supplier must provide evidence of acceptance by its Quality Assurance Department on all shipments. (a) Certified physical and metallurgical test reports where required by controlling specification, or (b) a signed, or stamped, dated statement on the packing sheet certifying its Quality Assurance Department has inspected the parts and they adhere to all requirements, applicable drawings, and/or specifications. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

BOEING ‘S FEDERAL AVIATION ADMINISTRATION (FAA) ISSUED PRODUCTION CERTIFICATE 700
Supplier hereby acknowledges that the parts and/or materials being shipped under this order are intended for use under Boeing ‘s Federal Aviation Administration (FAA) issued production Certificate 700. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

OZONE DEPLETING CHEMICALS

Warning statement for products manufactured with ozone depleting chemicals, as required by the Clean Air Act of 1990, Section 611, 40 C.F.R., Part 82, should not be applied directly to the parts or items. All such statements are to be included in a separate writing such as the bill of lading, shipment papers or any other proper notification that complies with the listed regulation. Fire suppression system, and chemicals or chemical compounds shall have the warning statement applied directly to the product. The required federal wording for the warning is :“The Product(s) To Be Delivered Under This Contract May Contain Or Be Manufactured Using Class I and/or Class II Ozone Depleting Substances and The Following Warning Statement Shall Apply To Such Products (s): Warning: Manufactured With or Contains CFC-11, 12, 13, 111, 112, 113, 114, 115, 211, 212, 213, 214, 215, 216, 217; HALONS 1211, 1301, 2402; Carbon Tetrachloride; Methyl Chloroform and all Isomers except 1,1, 2-Thrichloroethene; Methyl Bromine; CHFBR2, HBFC-2201, CH2FBR, C2HFBR4, C2HF2BR3, C2HF3BR2, C2HF4BR, C2H2FBR3, C3HF3BR4, C3HF4BR3, C3HF5BR2, C3HF6BR, C3H2FBR5, C3H2F2BR4, C3H2F3BR3, C3H2F4BR2, C3H2F5BR, C3H3FBR4, C3H3F2BR3, C3H3F3BR2, C3H3F4BR, C3H4FB3, C3H4F2BR2, C3H4F3BR, C3H5FB2, C3H5F2BR, C3H6FBR; HCFC-21, 22 31, 121, 122, 123, 124, 131, 132B, 133A, 141B, 142B, 151, 221, 222, 223, 224, 225CA, 225CB, 226, 231, 232, 233, 234, 235, 241, 242, 243, 244, 251, 252, 253, 261, 262, 271, and all isomers; substances which harm public health and environment by destroying ozone in the upper stratosphere.” It is agreed that the above Warning of 1990 (SECTION 611), TITLE 40 CFR PART 82. Accordingly, no other labeling method shall be used to satisfy such requirements. non-U.S. suppliers shall include with each bill of lading the following statement: “You Are Hereby Advised That Products To Be Delivered Under This Purchase Document May Be Manufactured With Or Contain An Ozone Depleting Substance And The Following Warning Statement Shall Apply To Such Product (S) : Warning: Manufactured With or Contains CFC-11, 12, 13, 111, 112, 113, 114, 115, 211, 212, 213, 214, 215, 216, 217; HALONS 1211, 1301, 2402; Carbon Tetrachloride; Methyl Chloroform and all Isomers except 1, 1, 2-Thrichloroethene; Methyl Bromide; CHFBR2, HBFC-2201, CH2FBR, C2HFBR4, C2HF2BR3, C2HF3BR2, C2HF4BR, C2H2FBR3, C2H2F2BR2, C2H2F3BR, C2H3FBR2, C2H3F2BR, C2H4FBR, C3HFBR6, C3HF2BR5, C3HF3BR4, C3HF4BR3, C3HF5BR2, C3HF6BR, C3H2FBR5, C3H2F2BR4, C3H2F3BR3, C3H2F4BR2, C3H2F5BR, C3H3FBR4, C3H3F2BR3, C3H3F3BR2, C3H3F4BR, C3H4FBR3, C3H4F2BR2, C3H4F3BR, C3H5FBR2, C3H5F2BR, C3H6FBR; HCFC-21, 22, 31, 121, 122, 123, 124, 131, 132B, 133A, 141B, 142B, 151, 221, 222, 223, 224, 225CA, 225CB, 226, 213, 232, 233, 234, 235, 241, 242, 243, 244, 251, 252, 253, 261, 262, 271, and all isomers; Substance Which Harm Public Health And Environment By Destroying Ozone In The Upper Stratosphere.” Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.



MATERIAL SUBSTITUTION PROHIBITION
  • A. Unauthorized Material Substitution (General) Unauthorized material substitutions are not permitted on buyer’s goods. Unauthorized material substitution includes any deviation from the engineering definition of a raw material. Engineering definition includes buyer design drawing and applicable specifications, product specification, form, size, shape, chemistry, melt method, origin, temper/condition, product testing or surface finish. Alternate materials specified in the engineering definition (and often described as approved material substitutions therein) do not constitute unauthorized material substitution. Terms and definitions for metallic materials and processing used herein are clarified in ARP1917. Contact buyer’s authorized procurement representative for details regarding deviations to authorized materials. Supplier agrees and understands that such deviations only apply to this purchase contract, and only as indicated in the buyer’s authorized document.
  • B. Metallic Materials (Specific) Temper or condition conversion - unless specifically authorized by the engineering definition, conversion of a raw material (i.e. heat treat to change the temper or condition of the material) constitutes material substitution of the condition provided by the manufacturer. Metallic Raw Materials – Buyer’s engineering drawings may refer to obsolete or superseded specifications covering several forms, thicknesses, widths, etc. of the alloy or alloys. The required characteristics of these materials are defined not only by the objective test standards of the specification, but by the processes/methods by which this final form is achieved. These requirements are often captured in the definitions of the required material forms, and may not be explicitly called out in the detailed requirements. The raw material certification results from both the process used to make it and the tests to verify basic properties. Supplier shall ensure that metallic materials covered by current or obsolete/superseded specifications are produced using the standard industry practices designed strictly for the production of stock to the specified thickness, diameter, width or cross sectional electrochemical and mechanical methods used for the removal of surface scale or contamination, or the production of the required surface finish, in accordance with the material specification are acceptable. Raw material must not be re-certified with respect to thickness, diameter, width or cross sectional area or product form. Machining or cutting of thicker product or other product forms shall not be supplied in lieu of specified product unless specifically authorized by buyer. Raw material certifications for material or parts shall reflect the form and size of the raw material as originally manufactured by the raw material producer.

  • C. Specification Supersession: For government specifications and standards canceled after June 1994, supplier and subcontractors at all tiers shall use the last active revision of the canceled specification and standard until an acceptable replacement is included in the requirements of this contract. Contact the buyer’s authorized procurement representative in the event of any inconsistency in applicable specification or standard.
  • D. Reports (Full Pedigree From Melt To Final Product) - Raw material certifications shall show clear traceability to the manufacturer(s) of the raw material including ingot source, all thermo-mechanical processing (i.e. forging, rolling, drawing, etc), heat treatment, chemical processing and inspections as required by applicable raw material specification requirements.
  • E. Chain of Custody (Disguising Intermediate Ownership) – Suppliers shall not disguise the pedigree of material or chain of ownership by removal of a previous supplier’s name, nomenclature or identification.
  • F. Source Of Additional Information - Addition information and guidance may be found through buyer’s supplier portal or buyer’s authorized procurement representative.
  • G. The substance of this article shall be flowed in all subcontracts at every tier.

COUNTERFEIT GOODS
  • A. Supplier shall not furnish to buyer any goods under this contract that are "counterfeit goods," deemed as goods or separately-identifiable items or components of goods that: (i) are an unauthorized copy or substitute of an original equipment manufacturer or original component manufacturer (collectively, "OEM") item; (ii) are not traceable to an OEM sufficient to ensure authenticity in OEM design and manufacture; (iii) do not contain proper external or internal materials or components required by the OEM or are not constructed in accordance with OEM design; (iv) have been re­worked, re-marked, re-labeled, repaired, refurbished, or otherwise modified from OEM design but not disclosed as such or are represented as OEM authentic or new; or (v) have not passed successfully all OEM required testing, verification, screening, and quality control processes.
  • B. Supplier shall implement an appropriate strategy to ensure that goods furnished to buyer under this contract are not counterfeit goods. Supplier's strategy shall include, but is not limited to, the direct procurement of items from OEMs or authorized suppliers, conducting approved testing or inspection to ensure the authenticity of items, and, when items are to be procured from non-authorized suppliers, obtaining from such non-authorized suppliers appropriate certificates of conformance that provide one or more of the following: (i) the OEM's original certificate of conformance for the item; (ii) sufficient records providing unbroken supply chain traceability to the OEM; or (iii) test and inspection records demonstrating the item's authenticity.
  • C. Counterfeit goods delivered or furnished to buyer under this contract are deemed nonconforming. If supplier becomes aware or suspects that it has furnished counterfeit goods to buyer under this contract, supplier promptly shall notify buyer and replace, at supplier's expense, such counterfeit goods with OEM or buyer-approved goods that conform to the requirements of this contract. Supplier shall be liable for counterfeit goods to the same extent as any other non-conforming goods.
  • D. Supplier bears responsibility for procuring authentic goods or items from its subcontractors and shall ensure that all such subcontractors comply with the requirements of this article.
  • E. In the event that buyer's U.S. Government customer modifies the Federal Acquisition Regulations ("FAR") or FAR supplements or otherwise passes laws or regulations regarding Counterfeit Goods and such FAR, FAR supplements, laws or regulations include a requirement for buyer to flow down such requirements to supplier, then such FAR, FAR supplements, laws or regulations shall apply to orders placed pursuant to this agreement after the date that such FAR, FAR supplements, laws or regulations become effective and shall take precedence over any conflicting provisions contained in this Article 25 with respect to goods destined for US Government end use. In the event that the FAR, FAR supplement, laws or regulations do not contain a mandatory flowdown requirement to sub-tier suppliers, but the Counterfeit Goods Article nonetheless needs to be modified for the limited purpose of ensuring compliance with the FAR requirements in buyer's applicable prime contracts, the parties will have the opportunity to negotiate an acceptable modification to the Article to ensure compliance by buyer. If such new clause flowed down to supplier increases the cost or time required to perform this contract, it shall be considered a change under this contract, and handled in accordance with the changes article set forth in this contract.

PRODUCT CONFORMANCE
The supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance

CALIBRATION SYSTEM TRACEABILITY REQUIREMENTS
The supplier shall provide and maintain a calibration system that complies with one or more of the following calibration system requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the supplier, as well as the supplier's own equipment.

BOEING FOD PREVENTION

A FOD prevention program shall be maintained. The program shall include the review of design and manufacturing processes to identify and eliminate foreign object entrapment areas. Work shall be accomplished in a manner preventing foreign objects or material in deliverable items. Work areas and control tools, parts and materials shall be maintained in a manner to prevent FOD incidents.

SUPPLIER CHANGE NOTIFICATION
Supplier change notification process supplier shall document a process for notifying buyer of intended or actual changes described in the following requirements.
  • 1. CHANGE IN QUALITY MANAGEMENT REPRESENTATIVE Supplier shall promptly notify buyer’s authorized procurement representative and supplier quality representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.
  • 2. CHANGE IN QUALITY MANAGEMENT SYSTEM Supplier shall promptly notify buyer’s authorized procurement representative and supplier quality representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to supplier’s quality management system is subject to review by buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with buyer’s quality system approval has not been diminished.
  • 3. CHANGE IN MANUFACTURING LINE, FACILITY LOCATION OR PROCESS Supplier shall promptly notify buyer’s authorized procurement representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to supplier’s and supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify buyer’s authorized procurement representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the supplier’s goods or services. Each change to supplier’s quality control system is subject to review by buyer.

PART MARKING REQUIREMENT
Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The manufacturing authority will be considered GD-OTS unless otherwise specified on the drawing or purchased order. The (cage) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GD-OTS site from which the purchase order originated. Contact the GD-OTS buyer for clarification. Marion, VA - 04DG4

MIL-SPEC PART REQUIREMENTS
If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a MIL-spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.), the supplier is responsible for determining if Department of Defense (DOD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DOD qualified products database (QPD). Assist-online (https://assist.daps.dla.mil/) is the official source for specifications and standards used by the DOD. It also serves as a portal to other useful DOD databases such as the QPD.

Supplier and Sub-Tier Supplier Control
The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GD-OTS of origination of nonconforming product
2. Obtain GD-OTS approval of nonconforming product
3. Notify the GD-OTS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval
4. Flow down to supply chain the applicable requirements including customer requirements
5. Records retention requirements
6. Right of access by GD-OTS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

Q230 – Calibration System Requirements – Lincoln
The Seller shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, or NCSL Z540.3. All calibrated equipment shall be traceable to the National Institute of Standards and Technology (NIST).

Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies or services as specified herein.

This provision shall be applicable to the seller’s inspection, test and measuring equipment. For buyer provided inspection, test and measurement equipment, the buyer retains the responsibility for certification of calibration unless otherwise specified in the contract or material specification.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q400 – GE S-1000 & S-1002 (08/13/14)
Supplier shall comply with General Electric Aviation Supplier Quality System requirements S-1000, and General Electric Aviation Sourcing Quality Products Requirement S-1002.

Q401 – Aerostructures Quality Clauses (03/16/2016)
AS9100
The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamics representatives.

Product Conformance
The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

Calibration System Requirements (Rev. 7/9/08)
The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

Trouble and Failure Reporting (Rev. 8/18/10)
Unless otherwise specified in the contract, GD-OTS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may submit a Vendor Request for Material Review (VRMR) per QSP INS-54.3 using the online VRMR system located: https://www.secure.gdatp.com/main/VRMR_signon.asp . VRMRs submitted for repetitive defects may be rejected by GD-OTS. A repetitive defect is the recurrence of a nonconformance within a 12 month period on the same part number and characteristic due to the same root cause. The Supplier should use the online VRMR system "Repetitive Defect Report" in the main menu to determine if the defect is repetitive. Material absolutely shall not be repaired and/or shipped until the VRMR is dispositioned by GD-OTS the Status has been changed to CLOSED and the disposition has been completed. Further processing of nonconforming material submitted on VRMR prior to the VRMR being CLOSED is solely at the risk of the Supplier. Parts shall not be marked with the VRMR number unless otherwise specified in the VRMR disposition. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX)

Sub-Tier Supplier Control
The Seller shall ensure that their sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller shall contain necessary provisions for surveillance of the sub-tier supplier product quality activities to assure satisfactory performance.

5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.

Counterfeit Parts Prevention: Procurement from a Recognized Source (Rev.12-2-2014)
This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include : Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

Supplier Change Notification
Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

Documentation in English Language
When specifically requested by Buyer, Supplier shall make specified quality data and/or approved design data available in the English language.

Supplier shall maintain an English language translation of:
1. Its quality manual,
2. the operating instructions that implement the quality manual requirements, and
3) an index of Suppliers procedures that contain quality requirements.

Buyer may require additional documentation to be translated, including but not limited to: shop orders, technical specifications, certificates, reports, and nonconformance documents.

Foreign Object Damage (FOD) Plan
Seller shall apply adequate measures to ensure that product is free from burrs, loose items and foreign objects. Seller shall have an established FOD Plan available for review.

Procurement of Raw Material and Hardware- GAC (Rev. 02/04/13)
Seller or its Sub-tier supplier shall provide objective evidence of the conformance of all procured supplies and services. The objective evidence shall be maintained on file by Seller and/or Seller's Sub-tier suppliers and made available for review by GAC, its customers or involved authorities (FAA).

  • Raw material and fastener chem./phys test reports shall be verified by a third party laboratory a minimum of once every 12 months for each manufacturer.
  • For material substitution direction refer to the following Gulfstream standards: GAS30BF Material Substitution List, GAS30TV Material Thickness Substitution, and GAS30J Substitution of Fasteners and Related Hardware.
  • Ultrasonic inspection shall be performed in accordance with GAMPS 9101 (Aluminum), GAMPS 9102 (Steel), and GAMPS 9103 (Titanium).
  • Laboratory tests shall be performed by GAC approved or NADCAP accredited laboratories. NADCAP accredited laboratories can be viewed at http://pri-network.org/PRI/

Part Marking Requirements (Rev. 3/7/11)
Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The Manufacturing authority will be considered GD-OTS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GD-OTS site from which the purchase order originated. Contact the GD-OTS Buyer for clarification Select the appropriate code from below using the GD-OTS site CAGE codes are as follows:

  • Vermont Operations, VT - 05606
  • Camden, AR - 3X552
  • Charlotte, NC - 03WJ4
  • Lincoln, NE - 17996
  • Marion, VA - 04DG4
  • Saco, ME - 26978

Certificate of Conformance (COC) (rev.06/26/13)
Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GD-OTS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GD-OTS Purchase Order Number and the GD-OTS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

Mil-Spec Part Requirements (Rev. 10/16/2013)
If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

Drawing and Specification Control (Rev. 03/16/2016)
GD-OTS and subtier suppliers must comply with Gulfstream 3D data requirements. The applicable requirements are defined in CGER-1123. GD-OTS and subtier suppliers are required to maintain the environment and processes per CGER-1123 and GER-7818.

GD-OTS and subtier suppliers must maintain an approved hardware environment per the requirements set by the software application providers for design and review of the data.

Q402 – Customer Furnished Material (CFM) (Rev. 09/23/2015)
Product Conformance
The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

Certificate of Conformance (CoC) (Rev. 06/26/13)
Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GD-OTS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GD-OTS Purchase Order Number and the GD-OTS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

Trouble and Failure Reporting (Rev. 8/18/10)
Unless otherwise specified in the contract, GD-OTS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may submit a Vendor Request for Material Review (VRMR) per QSP INS-54.3 using the online VRMR system located: https://www.secure.gdatp.com/main/VRMR_signon.asp . VRMRs submitted for repetitive defects may be rejected by GD-OTS. A repetitive defect is the recurrence of a nonconformance within a 12 month period on the same part number and characteristic due to the same root cause. The Supplier should use the online VRMR system "Repetitive Defect Report" in the main menu to determine if the defect is repetitive. Material absolutely shall not be repaired and/or shipped until the VRMR is dispositioned by GD-OTS the Status has been changed to CLOSED and the disposition has been completed. Further processing of nonconforming material submitted on VRMR prior to the VRMR being CLOSED is solely at the risk of the Supplier. Parts shall not be marked with the VRMR number unless otherwise specified in the VRMR disposition. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX)

Counterfeit Parts Prevention: Procurement from a Recognized Source (Rev. 12-2-2014)
This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.
Supplier and Sub-Tier Supplier Control
The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GD-OTS of origination of nonconforming product
2. Obtain GD-OTS approval of nonconforming product
3. Notify the GD-OTS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval
4. Flow down to supply chain the applicable requirements including customer requirements
5. Records retention requirements
6. Right of access by GD-OTS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

Q403 – Boeing (Rev. 09/23/2016)

Boeing FOD Prevention

A FOD prevention program shall be maintained. The program shall include the review of design and manufacturing processes to identify and eliminate foreign object entrapment areas. Work shall be accomplished in a manner preventing foreign objects or material in deliverable items. Work areas and control tools, parts and materials shall be maintained in a manner to prevent FOD incidents.

Product Conformance
The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

Counterfeit Parts Prevention: Procurement from a Recognized Source (Rev. 12-2-2014)
This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability metho clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

Supplier Change Notification
Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

Part Marking Requirements
Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

The Manufacturing authority will be considered GD-OTS (Cage code 04DG4) unless otherwise specified on the drawing or Purchased Order.

Certificate of Conformance (COC)
Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GD-OTS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GD-OTS Purchase Order Number and the GD-OTS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

Mil-Spec Part Requirements
If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

Calibration System Requirements
The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

Trouble and Failure Reporting
Unless otherwise specified in the contract, GD-OTS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may submit a Vendor Request for Material Review (VRMR) per QSP INS-54.3 using the online VRMR system located: https://www.secure.gdatp.com/main/VRMR_signon.asp . VRMRs submitted for repetitive defects may be rejected by GD-OTS. A repetitive defect is the recurrence of a nonconformance within a 12 month period on the same part number and characteristic due to the same root cause. The Supplier should use the online VRMR system "Repetitive Defect Report" in the main menu to determine if the defect is repetitive. Material absolutely shall not be repaired and/or shipped until the VRMR is dispositioned by GD-OTS the Status has been changed to CLOSED and the disposition has been completed. Further processing of nonconforming material submitted on VRMR prior to the VRMR being CLOSED is solely at the risk of the Supplier. Parts shall not be marked with the VRMR number unless otherwise specified in the VRMR disposition. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX)

Supplier and Sub-Tier Supplier Control
The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GD-OTS of origination of nonconforming product
2. Obtain GD-OTS approval of nonconforming product
3. Notify the GD-OTS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval
4. Flow down to supply chain the applicable requirements including customer requirements
5. Records retention requirements
6. Right of access by GD-OTS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

AS9100 - GD-OTS Quality Management System Requirements
The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GD-OTS with a copy of current AS9100 registration certificate and all subsequent updates;
- or periodically passing an AS9100 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q404 – GE Programs (Rev. 09/23/2015)
Product Conformance
The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

Counterfeit Parts Prevention: Procurement from a Recognized Source (Rev. 12-2-2014)
This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

Supplier Change Notification
Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process - Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

Part Marking Requirements (Rev. 3/7/11)
Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The Manufacturing authority will be considered GD-OTS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GD-OTS site from which the purchase order originated. Contact the GD-OTS Buyer for clarification.

Select the appropriate code from below using the GD-OTS site CAGE codes are as follows:
  • Vermont Operations, VT - 05606
  • Camden, AR - 3X552
  • Charlotte, NC - 03WJ4
  • Lincoln, NE - 17996
  • Marion, VA - 04DG4
  • Saco, ME - 26978
Certificate of Conformance (CoC) (Rev. 06/26/13)
Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GD-OTS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GD-OTS Purchase Order Number and the GD-OTS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

Mil-Spec Part Requirements (Rev. 10/16/2013)
If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

Calibration System Requirements (Rev. 7/9/08)
The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

rouble and Failure Reporting (Rev. 8/18/10)
Unless otherwise specified in the contract, GD-OTS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may submit a Vendor Request for Material Review (VRMR) per QSP INS-54.3 using the online VRMR system located: https://www.secure.gdatp.com/main/VRMR_signon.asp . VRMRs submitted for repetitive defects may be rejected by GD-OTS. A repetitive defect is the recurrence of a nonconformance within a 12 month period on the same part number and characteristic due to the same root cause. The Supplier should use the online VRMR system "Repetitive Defect Report" in the main menu to determine if the defect is repetitive. Material absolutely shall not be repaired and/or shipped until the VRMR is dispositioned by GD-OTS the Status has been changed to CLOSED and the disposition has been completed. Further processing of nonconforming material submitted on VRMR prior to the VRMR being CLOSED is solely at the risk of the Supplier. Parts shall not be marked with the VRMR number unless otherwise specified in the VRMR disposition. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX)


AS9100
The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamics representatives.

GE S-1000 & S-1002 (08/13/14)
Supplier shall comply with General Electric Aviation Supplier Quality System requirements S-1000, and General Electric Aviation Sourcing Quality Products Requirement S-1002.

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GD-OTS of origination of nonconforming product
2. Obtain GD-OTS approval of nonconforming product
3. Notify the GD-OTS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval
4. Flow down to supply chain the applicable requirements including customer requirements
5. Records retention requirements
6. Right of access by GD-OTS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.
Q405 – Supplier and Sub-Tier Suppliers Control (8/21/2015)
The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GD-OTS of origination of nonconforming product
2. Obtain GD-OTS approval of nonconforming product
3. Notify the GD-OTS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval
4. Flow down to supply chain the applicable requirements including customer requirements
5. Records retention requirements
6. Right of access by GD-OTS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

Q406 – First Article Inspection AS9102 – (Rev. 8/31/16)
First Article Inspection Report (FAIR) must be submitted to Supplier Quality Assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GD-OTS approval of the FAIR locks the process and it shall not be modified without written approval by GD-OTS in advance. FAI will be performed on a part from the initial production lot provided by the supplier.

Any modifications to these requirements shall be specified within the Purchase Order.

The FAIR includes all of the following: 1) First Article Inspection and any required test results submitted per AS9102;
2) Process flow diagrams generated to include manufacturing, inspection and special process operations;
3) Manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).
4) Evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R, as required.
5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

Clarifying information and instructions: 1) Seller to notify Supplier Quality Assurance prior to production starting for the coordination and planning of the FAI so all requirements are met in the Final FAIR. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI.
2) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
3) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
4) FAIR requires bubbled Drawings, Drawing Notes, Engineering Change Notices, and Specifications.
5) The supplier shall forward the FAIR along with applicable certifications and test data (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.). The completed routers/travelers supporting the FAIR must be available upon request.
6) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
7) Seller personal preparing the FAIR shall sign, and date the FAIR on AS9102, Form # 1, Blocks 19 and 20.
8) Seller representative of the Quality Department shall review, sign, and date the FAIR on AS9102, Form # 1, Blocks 21 and 22.
9) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply.
10) At the discretion of GD-OTS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives.
11) Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in CAS-QSP-TMP-10.0.1

Note: A FAIR is required for all products except for the following:
1) standard catalog items
2) Product covered by a military/industry standard or specification.

List all military/industry standard or specification on AS9102, form # 1 and # 2, and record the certification numbers on Form # 2, Block # 10 and attach a copy of the certifications/test reports in the FAIR.

Q407 – GD-OTS General/Special Process Requirements (Rev. 9-1-2016)
Special Processes: The Supplier and/or sub-tier Supplier performing a special process shall be certified by General Dynamics-OTS, Inc. and listed on the GD-OTS approved special process list at the following URL: http://www.gd-ots.com/supply_chain/existingATPlegacysuppliers.html Special processes include but are not limited to: plating, welding, brazing, heat treating, inorganic finishing, nondestructive testing, impregnation of castings, metal spray, soldering, radiography, penetrant inspection and other specified processes imposed by contract specifications or drawing requirements. Each shipment shall be accompanied by one (1) legible and reproducible copy of a certificate for all processes used and the name of the company performing such process.

NOTE: This requirement is not applicable to control type drawings (i.e. vendor item, specification and/or procurement control drawings, source control drawings).

Heat Treat Clarification: Parts requiring HT to the requirements of MIL H 6875 or AMS H 6875 will be heated to the requirements of AMS 2759. Certs submitted to document the completion of this process will clearly state HT was accomplished to the requirements of AMS 2759 / # based on material type. This Q clause provides clarification only and is in accordance with the requirements defined in the AMS H 6875. Reference sections 1.1, 3.4 and 6.12.

Q408 – AS9100 - GD-OTS Quality Management System Requirements (Rev. 8/31/16)
The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GD-OTS with a copy of current AS9100 registration certificate and all subsequent updates;
- or periodically passing an AS9100 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q409 – ISO 9001 - GD-OTS Quality Management System Requirements (Rev. 8/31/16)
The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GD-OTS with a copy of current ISO 9001 registration certificate and all subsequent updates;
- or periodically passing an ISO 9001 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q410 – Marking Requirements (Rev. 8/31/16)
Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

The Manufacturing authority will be considered GD-OTS (Cage code 04DG4) unless otherwise specified on the drawing or Purchased Order.

Q411 - Raytheon (Rev. 06/06/2017)

Product Conformance

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

Counterfeit Parts Prevention: Procurement from a Recognized Source

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

Supplier Change Notification

Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

Part Marking Requirements

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

The Manufacturing authority will be considered GD-OTS (Cage code 04DG4) unless otherwise specified on the drawing or Purchased Order.

Certificate of Conformance (CoC)

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GD-OTS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GD-OTS Purchase Order Number and the GD-OTS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

Mil-Spec Part Requirements

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

Calibration System Requirements

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

Trouble and Failure Reporting

Unless otherwise specified in the contract, GD-OTS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may submit a Vendor Request for Material Review (VRMR) per QSP INS-54.3. VRMRs submitted for repetitive defects may be rejected by GD-OTS. A repetitive defect is the recurrence of a nonconformance within a 12 month period on the same part number and characteristic due to the same root cause. The Supplier should use the online VRMR system "Repetitive Defect Report" in the main menu to determine if the defect is repetitive. Material absolutely shall not be repaired and/or shipped until the VRMR is dispositioned by GD-OTS the Status has been changed to CLOSED and the disposition has been completed. Further processing of nonconforming material submitted on VRMR prior to the VRMR being CLOSED is solely at the risk of the Supplier. Parts shall not be marked with the VRMR number unless otherwise specified in the VRMR disposition. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX)

Supplier and Sub-Tier Supplier Control

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GD-OTS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GD-OTS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GD-OTS of origination of nonconforming product
2. Obtain GD-OTS approval of nonconforming product
3. Notify the GD-OTS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval
4. Flow down to supply chain the applicable requirements including customer requirements
5. Records retention requirements
6. Right of access by GD-OTS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

AS9100 - GD-OTS Quality Management System Requirements

The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GD-OTS with a copy of current AS9100 registration certificate and all subsequent updates;
- or periodically passing an AS9100 compliance audit performed by GD-OTS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GD-OTS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Record Retention for 7 years (Raytheon Quality Note G9) GD-OTS Revision 06-09-2017

1. SCOPE
1.1.Raytheon Revision 1- 05/24/17 replaces revision 0 dated 06/29/06.
1.1.1. This document was converted to a new format and expands record retention to include all quality records.
1.2. The applicable revision of this document is determined by:
1.2.1. The revision specified on the purchase order, or 1.2.2. The revision in effect at the time of the purchase order if no revision is listed on the purchase order.
1.3. The purpose of this document is to ensure that the supplier retains records applicable to this purchase order for a period of 7 years and that the supplier obtains Raytheon?s approval prior to destroying/disposing of the records.

2. APPLICABLE DOCUMENTS
2.1. The following documents are referenced in Sections 3 and 4 of this document.
2.2. Raytheon Specifications
2.2.1. None
2.3. Other Specifications
2.3.1. None


3. REQUIREMENTS
3.1. The word "shall" invokes a binding requirement for the supplier to meet.
3.2. General Requirements
3.2.1. The Supplier shall retain all records needed to show conformance to Purchase Order requirements for each shipment.
3.2.2. Records shall remain legible, readily identifiable and retrievable for a period of 7 years after the date of the completion of this Purchase Order.
3.2.3. If the Seller is a distributor of the item(s) in this Purchase Order, the Seller shall require the same documentation from the original manufacturer of the item(s).
3.2.3.1. Seller shall flow down this requirement to the manufacturer.
3.2.4. Seller shall allow Raytheon to acquire or inspect all records needed to show conformance to Purchase Order requirements.
3.2.5. At the end of the retention period, the seller shall receive Raytheon approval prior to destroying / disposing of any record required by this Quality Note.

4. DATA SUBMISSION
4.1. Supplier to deliver the following data to Raytheon for Raytheon Approval
4.1.1. Request to destroy / dispose of any records throughout the retention period.

5. NOTES
5.1. Order of Precedence ? Conflicts between this document and other provisions within the Purchase Order are defined in the Terms & Conditions (TC-001).
5.2. The seller is required to retain all records that are needed to demonstrate conformance to the purchase order. Examples of the type of documents that require retention may include:
5.2.1. Records of inspection measurements, where applicable.
5.2.2. Records of product testing, where applicable.
5.2.3. Records demonstrating work performed to produce the product (i.e. shop travelers, routers, etc.).
5.2.4. Records of traceability to manufacturer part number, lot number and date code where applicable for part type.
5.2.5. Records of calibration.
5.2.6. Records of raw material certification.
5.2.7. Records of purchasing from sub-tier suppliers, to include purchase orders and certificates of conformance at a minimum.

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

Q412 - Shelf Life Shipping Authorization (01/17/2017)
Material shelf life remaining shall adhere to the minimum amount as identified on the part specification unless authorization has been received from the buyer in advance of shipping. This authorization will be a Shipping Authorization Number (SAN). The SAN shall be included on the supplier documentation submitted with the shipment and is only valid for a single shipment quantity as agreed upon by the buyer. If material is shipped with less shelf life remaining than specified on the part specification or shipped without the SAN on the Documentation, material will be refused and returned to the supplier at the supplier’s expense. For example: 80% shelf life must be remaining on the material upon receipt at GD-OTS.

Q413 - Software Quality Assurance Requirements (Rev. 1/18/17)
The Seller shall ensure that Customer Furnished Digital Data is protected and controlled to match Seller’s developed software and quality records are available for GD-OTS and Customer/Government and/or Regulatory authorities review at the Seller’s facility. This applies only to software developed by the Seller used in controlling manufacturing operations or inspection and test equipment. Software Quality Assurance Procedures/Forms/Software Types and revisions shall be submitted to GD-OTS Buyer for Supplier Quality Assurance review/approval before starting production.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q414 - Special Process Requirements (Nadcap) (Rev. 1-18-2017)
Special Processes: The Supplier and/or sub-tier Suppliers performing a special process shall be certified by Nadcap and listed on the Nadcap approved special process list. Each shipment shall be accompanied by one (1) legible and reproducible copy of a certificate for all processes used and the name of the company performing such process.

Q601 - Consigned Material Reporting (Rev 05-07-2014)
You are provided materials by GD-OTS, Inc. that are used in the products you manufacture for GD-OTS. An accounting of these materials that are consumed during the manufacture of a lot of product but not included in product in the shipment (e.g. parts consumed during destructive testing, Lot Acceptance Testing, or scrapped in process as part of a scrapped assembly or sub assembly) must be accounted for. Include on your Certificate of Conformance (CoC) for each lot an accounting by part number of the quantity of consigned parts consumed during the manufacture of the lot that are not included in the delivered product.

Q602 Industry Standard Revisions (Rev 10/03/16)
Revisions or replacements to Government/Industry Standards referenced in the Technical Data Package or referenced within these Standards shall be considered process changes. (Examples of Government Standards are documents controlled by the Government and typically begin with MIL-STD, MIL-DTL, MIL-PRF, etc. Industry Standards are those controlled by organizations such as ASTM, ANSI, SAE, etc.) Should there be a need or desire to move to a new revision after completion of the Baseline Qualification, Seller shall request and receive written GD-OTS approval prior to implementing any revision or replacement to a referenced Government/Industry Standard in order to allow proper assessment of the revised standard’s impact on product. Seller's request for such a change shall be formally submitted to the GD-OTS Subcontract Manager using the GD-OTS Process Change Request Form (PCR), QS-FM-10.6.1. The PCR template is available on the GD-OTS SharePoint collaboration site.

The revision of record shall be the revision documented in the Qualified Baseline and will be the revision current as of 9/15/2014. Later revisions can be incorporated provided they are included in the execution of the Baseline Qualification First Article Test.

Seller shall flow the substance of this clause to its subcontractors for items purchased in support of this Purchase Order, including this paragraph, changing the relationship of the parties and processes as appropriate to preserve the intent of the words. This clause need not be flowed to suppliers of raw material (for example sheet steel purchased from a steel mill or distributor) or Commercial Off-The-Shelf (COTS) items.

Q603 ISO 9001 Registration (Rev 11/10/15)
The Seller shall provide and maintain a Quality Management System that is registered to ISO 9001, Quality Management Systems – Requirements. The registration body shall be accredited by a recognized accreditation body such as the ANSI-ASQ National Accreditation Board (ANAB). System registration to a higher level Quality Management System such as AS9100 shall be an acceptable alternate. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies or services as specified herein. The Seller shall make available for review by GD-OTS and the Government, quality system manuals procedures, planning and all other documentation that comprise the Seller’s Quality Management System for both hardware and software. GD-OTS and the Government may review the quality system documentation and may perform any necessary inspections, evaluations, or audits to confirm conformance to requirements and adequacy of the quality system.

Q604 ISO 9001 Compliance (Rev 12/31/14)
The Seller shall provide and maintain a Quality Management System that is compliant to ISO 9001, Quality Management Systems – Requirements. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. The Seller shall make available for review by GD-OTS and the Government, quality system manuals, procedures, planning and all other documentation that compromise the Seller’s quality system for both hardware and software. GD-OTS and the Government may review the quality system documentation and may perform any necessary inspections, evaluations, or audits to confirm conformance to requirements and adequacy of the quality system.

Q605 Quality Management System – AS9003 (Rev 6/15/15)
The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9003, Inspection and Test Quality Systems Requirements for Aviation, Space, and Defense Organizations. The Seller shall demonstrate compliance for the life of this contract by:

• providing GD-OTS with a copy of current AS9100 or ISO9001 registration certificate and all subsequent updates;
• or periodically passing an AS9003 compliance audit performed by GD-OTS representatives.

Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

The Seller shall make available for review by GD-OTS and the Government, quality system manuals procedures, planning and all other documentation that compromise the Seller’s quality system for both hardware and software. GD-OTS and the Government may review the quality system documentation and may perform any necessary inspections, evaluations, or audits to confirm conformance to requirements and adequacy of the quality system.

Q606 Calibration System Requirements Rev 12/31/14)
The Seller shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, or NCSL Z540.3. All calibrated equipment shall be traceable to the National Institute of Standards and Technology (NIST).

Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies or services as specified herein.

This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Seller, as well as the Seller’s own equipment.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.
Q607 Internal and External Quality Audits (Rev 5/09/16) 

Seller shall conduct internal and external audits. Quality auditing shall apply to all operations and processes, including activities ranging from purchasing to materials processing at component vendors, through end item assembly, packaging, and testing.

GD-OTS and/or its Customer shall be allowed to attend and provide input at external audits conducted by Seller. Seller shall notify GD-OTS by email at least twenty one (21) days in advance of each quality audit planned to be conducted by the Seller.

Seller shall document the results of all audits on an internal report which shall be maintained on file. Records of audits shall be provided to GD-OTS or its Customer for review on an as requested basis.

The Seller and all of Seller’s subcontractors, at any tier, shall accommodate GD-OTS audits. Periodically, GD-OTS will facilitate a system, process, and/or product audit at each subcontractor’s facility. These audits may include Government representatives depending on the complexity of the product, the size of the facility, and the content of the audit. The activity may require several days to complete. A minimum of twenty (20) days advance notification will be given to the Seller and GD-OTS and Seller will negotiate a mutually agreeable schedule. Audit follow-up visits will be scheduled and conducted if required.

Q608 Quality Records (Rev 07/13/16)

Quality records pertinent to acceptance of raw materials, components or end item assembly lots shall be retained ten (10) years after GD-OTS acceptance of the associated end item lots.  This includes quality acceptance records for all components and assemblies contained in the end item assembly lot.

Quality in-process records shall be retained for five (5) years after production or as long as residual production inventory is retained in storage, whichever is longer. 

The records shall be readily retrievable and stored in an environment that prevents damage, deterioration, or loss.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q609 Quality Assurance Program Plan (Rev 12/31/14)
The Seller shall provide to GD-OTS a Quality Assurance Program Plan (QAPP) in Seller format. The QAPP shall contain the information required to identify how the contractor shall satisfy the specific quality tasks within the Master Subcontract Agreement (MSA)/Purchase Order (PO) and describe the Seller’s understanding of all documentation tasks for meeting the contractual requirements.

The QAPP shall include the technical and manufacturing aspects of production, raw materials, facilities involved, and personnel required.

The QAPP shall provide the organizational structure, and responsibilities that will influence the quality of the products.

Elements which shall be addressed include quality planning, implementation, control and monitoring; significant interfaces that affect products, contracts/contract review, problem reporting and resolution; evaluation of audit results; authorization for deviation to quality policy; control of corrective and preventive actions and supplier quality management.

The QAPP shall be submitted within 90 days after MSA/PO issue and is subject to GD-OTS approval.

Q610 Notification of DCMA Request for Corrective Action (Rev 11/10/15)
Upon receipt and/or notification of a DCMA Corrective Action Request (CAR) that impacts product supplied to GD-OTS including notification for system level CARs that may not be related to a specific product the supplier shall provide notification to the GD-OTS buyer within three (3) business days and forward a copy of the CAR to GD-OTS.

A copy of the CAR response submitted to DCMA shall also be submitted to GD-OTS upon submission to the DCMA. GD-OTS shall also be notified of any changes in due dates for submission of the response to DCMA.

Q611 Supplier Quality Management Plan (Rev 05/09/16)

The Seller shall develop policies and procedures for managing Supplier Quality. The Supplier Quality Management Plan shall identify processes for selecting, qualifying and managing suppliers, managing product and processes, flowing quality requirements to suppliers, product acceptance, Source Inspection, and establishing metrics for continuously monitoring and rating supplier quality performance. Where a QAPP has been required (reference clause Q609), the Supplier Quality Management Plan shall be documented in the QAPP.

Q612 Software Quality Assurance (Rev 11/10/15)
The Seller shall ensure that software development and quality records are available for GD-OTS and Government review at the Seller’s facility. This applies only to software developed by the Seller used in controlling manufacturing operations or inspection and test equipment.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q613 Nonconforming and Noncompliant Material (Rev 12/31/14)
Seller shall develop, implement and maintain a nonconforming material management system. The system shall be used for positively controlling nonconforming material and shall be used for tracking, analyzing to determine root cause, and assuring effective corrective/preventive action implementation.

No Material Review Authority (MRA) is delegated to Seller or its subcontractors. Seller and all sub-tier suppliers are not authorized to disposition nonconforming or non-compliant material produced under this Agreement “Use As Is” or “Repair.”

Seller is not authorized to rework material unless the rework is performed in accordance with a GD-OTS, Inc. approved rework procedure. Approval is dependent on evidence of a previously validated rework process or will require a new process validation. Reworked material shall be restored to design conformance. Each shipment shall include records of reworked material contained within the shipment.

Use As Is and Repair dispositions require approval from GD-OTS, Inc. prior to implementation. Seller is not authorized to retest material without prior GD-OTS, Inc. approval.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q614 Disclosure of Nonconforming or Noncompliant Material (Rev 11/16/15)
Seller shall notify the GD-OTS buyer in writing immediately after discovery of any non-conformance or non-compliance that may exist in delivered product. The notification shall include a description of the nonconformance or noncompliance, potential risk or product impact, GD-OTS Purchase Order number, part number, lot number, affected serial numbers, and quantity of nonconforming or noncompliant parts.

Q615 Product Acceptance System (Rev 12/31/14)
The Seller shall plan, develop, implement, control and maintain an overall product acceptance system that demonstrates compliance to all technical and contractual requirements. Where a QAPP has been required (reference clause Q609), the Product Acceptance System shall be documented in the QAPP. The Product Acceptance System shall address system, subsystem, and component requirement verification, raw material inspection, receiving inspection, in-process inspection, source inspection, and final acceptance testing at all levels, including lower tier suppliers.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q616 Sampling Procedures (Rev 12/31/14)
The Seller shall perform or have performed all inspections and tests to demonstrate that all material furnished under this contract conform to all technical and contractual requirements. The Seller shall use the Sampling Procedures and AQL levels specified within the Technical Data Package (TDP). If the TDP does not specify a Sampling Procedure, the Seller shall utilize ANSI/ASQ Z1.4 (Rev 2008), General Inspection Level II, Single Sampling Plan for Normal Inspection. If the TDP does not specify an AQL for a characteristic, the following AQLs shall be used: Major Characteristics shall have an AQL of 0.40% and Minor Characteristics shall have an AQL of 0.65%. Unless otherwise specified in the TDP, Special/Safety/Critical Characteristics shall be inspected 100%.

The Seller shall maintain objective evidence of the completion and acceptance of all inspections and tests to the proper Sampling Procedure and AQL.

Seller shall flow the substance of this clause to its subcontractors that create characteristics identified in the TDP identified as Safety, Special, Critical, major, or Minor, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q617 Lot Acceptance Test (Rev 05/09/16)
The Seller shall perform Lot Acceptance Tests (LAT) in accordance with TDP requirements. Ballistic LAT (BLAT) shall be performed at the Government Yuma Test Center, AZ in accordance with Government provided test plans. Access to the Yuma Test Center as well as related test services, including Explosive Ordnance Disposal and recovery efforts will be provided by the Government. GD-OTS will coordinate BLAT testing schedules with the Government. The Seller shall prepare and submit for GD-OTS approval non-ballistic LAT Plans in accordance with DI- NDTI-80603 no later than 75 days prior to the LAT event. Plans are subject to GD-OTS and Government approval and shall be submitted prior to execution of the Baseline Qualification FAT (reference clause Q620).

The Seller shall provide written notification (e-mail is acceptable) to the GD-OTS buyer a minimum of 21 calendar days before non-ballistic LAT testing is scheduled to commence.

The Seller shall provide LAT Reports in accordance with DI-NDTI-80809 for all non-ballistic LAT tests performed. Reports shall be provided no later than 21 calendar days after completion of the LAT.

The seller shall perform a failure analysis and shall prepare and submit a detailed Failure Summary and Analysis Report (FSAR) in accordance with DI-RELI-80255 for all LAT failures which includes individual item failures that do not result in lot rejection. In the event that the failure(s) does not result in LAT rejection, the Seller shall document and implement corrective and preventive actions for continuous improvement. The FSAR is due no later than 21 calendar days after the failure incident.

In the event that the failure(s) result in a LAT rejection, the Seller shall prepare and submit a Corrective Action Plan in accordance with DI-RELI-80254 to correct any deficiencies. The Corrective Action Plan is due 14 calendar days after approval of the FSAR. The seller is not authorized to submit any component or end item to GD-OTS for inspection and acceptance for the affected lot(s) or subsequent lot(s) prior to GD-OTS approval of the Failure Analysis Report and Corrective Action Plan.

Q618 Inspection and Test Equipment Validation Plans and Reports (Rev 10/03/16)

The seller and its suppliers shall maintain and ensure all production and manufacturing related equipment, including inspection and test equipment (ITE); tools; fixtures; jigs are appropriate and capable of the required accuracy and precision for determining conformance to all technical and contractual requirements, design, and performance and process characteristics.

Where a Baseline Qualification FAT is required, inspection and test equipment used to inspect characteristics identified as Safety, Special, Critical or Major are subject to validation. An ITE Validation plan will be authored by GD-OTS with input from the supplier. ITE Validation is subject to approval by GD-OTS and the validation shall be completed and approved by GD-OTS prior to the execution of the Baseline Qualification FAT. Repeatability and Reproducibility studies are required as part of the ITE Validation for Test Equipment and Inspection Equipment that is new, modified, or relocated. Variable R and R studies shall have a P/T ratio less than or equal to 0.25.

Where new or modified inspection or test equipment is to be used to inspect or test characteristics classified in the Technical Data Package as Safety, Special, Critical, or Major, the Seller shall submit an Inspection and Test Equipment Validation Plan. The Validation Plan shall be submitted in the format of the GD-OTS Gage Validation Plan Template, QS-TP-10.5.8. The template can be obtained on the GD-OTS SharePoint collaboration site.

The seller is responsible for ensuring that existing inspection and test equipment is capable of performing the required inspection with sufficient accuracy and precision for determining conformance to all technical and contractual requirements in accordance with Q640.

i. An Inspection and Test Equipment Validation Plan shall not be executed until approved by GD-OTS, Inc. Should GD-OTS, Inc. reject a Plan submission, a revision to the Plan shall be submitted to GD-OTS, Inc. within 10 calendar days of the rejection.

ii. Provision shall be made for GD-OTS, Inc. and/or Government representatives to witness all or any portion of the execution of the Validation Plan at their discretion. As such a minimum of 21 calendar day notice is required prior to beginning execution of the Plan.

Upon completion of the execution of the Validation Plan the supplier shall submit the completed validation Data Sheets to GD-OTS within 5 business days of completion of the execution of the validation. GD-OTS will author the formal validation report for submission to the Government. Use of Inspection and Test equipment shall not be initiated prior to approval by GD-OTS, Inc.

Q619 Master List of Inspection and Test Equipment (Rev 07/13/16)

The Seller shall maintain on site a listing of all equipment to be used for production acceptance inspection and tests of characteristics classified as Safety, Special, Critical, Major, or Minor. The listing shall be complete to the level of sub-tier suppliers that perform the acceptance inspection on these characteristics. The listing shall include: (1) equipment brand (make, model, serial number, etc.): (2) characteristic(s) the equipment measures or tests; and (3) the corresponding specification and Classification of Defect. The listing shall be organized such that all equipment pertaining to a given part number is listed together in one section and in an order corresponding to the classification of defects for the representative component with safety characteristics listed first and unlisted minor characteristics listed last. GD-OTS will create the master list with input from the supplier. Upon completion of the list, GD-OTS will flow to the supplier a revision controlled copy of the master list for each part number the supplier provides. This flow will be through a modification to the Purchase Order (PO) or Long Term Agreement (LTA). Subsequent modifications to the Master List will be flowed through modifications to the PO or LTA. The Seller shall maintain a copy of the list and ensure that a copy of the list is available for in plant review by GD-OTS and the Government at the Seller’s site and the site of any affected sub-tier supplier. Where Standard measuring Equipment (SME) such as calipers and micrometers is used and any one of several similar pieces of SME may be used, the identification number of the unit expected to be used for the Baseline Qualification FAT will be listed on the Master List of Inspection and Test Equipment in the Serial Number/Identification Number Column. In the Description of Equipment column, the description shall be followed by the words “or equivalent.” For the purposes of SME, equivalent SME is defined as SME of the same make and model as the listed piece of equipment, or the same make but a different model provided the resolution and accuracy of the gage is as good as or better than the listed piece of equipment, or a different make and similar model provided the resolution and accuracy of the gage is as good as or better than the listed piece of equipment. This will apply only to SME and shall not be applied to test equipment and other items not considered SME, for example, electronic testers, radiographic equipment, coordinate measuring machines, etc. If multiples of equipment not considered SME are to be used, the serial number/identification number of each piece of such equipment shall be listed.

Q620 Baseline Qualification First Article Test (Rev 07/13/16)

The Seller shall perform Baseline Qualification First Article Testing (FAT) to ensure that the systems, subsystem, component, and material comply with all TDP requirements. The Baseline Qualification FAT shall include verification of all TDP characteristics and tests as documented in the prints, specifications, etc.

Requirements Prior to Execution of the Baseline FAT

1. Baseline FAT Plan

a. GD-OTS will author the Baseline Qualification FAT Plan and will seek input from the supplier
as needed to assure accuracy and adequacy of the plan.

i. The Plan will cover all characteristics of the TDP, prints, specifications, etc. To the extent that a sub tier supplier generates characteristics referenced by an applicable print or specification, these characteristics shall be incorporated in the plan. Since the Baseline Qualification FAT Plan may be extensive and extend to sub tier supplier’s facilities, the Seller shall provide GD-OTS an anticipated timeline for execution of the various pieces of the FAT.

ii. GD-OTS will notify the Seller when the plan has been approved for execution and coordinate schedule with the Seller so that appropriate and required notification can be provided to the Government.

iii. GD-OTS will generate and provide to the Seller data sheets in accordance with the requirements of SAE Aerospace Standard AS9102, Rev A, using Form 1: Part Number Accountability; Form 2: Product Accountability – Raw Material, Specifications, and Special Process(es), Functional Testing; and Form 3: Characteristic Accountability, Verification and Compatibility Evaluation. The Seller shall supply information regarding the gaging/test equipment to be used to accomplish each required inspection. The Seller’s responsibility shall be to enter the results of each inspection/test on the appropriate AS9102 forms, provide required material and process certifications, etc. at the time of the execution of the Baseline Qualification FAT.

iv. Sample sizes for validation shall be as noted on the AS9102 data sheets.

v. A series of AS9102 data sheets will be provided for each end item deliverable to GD-OTS, applicable sub-assemblies, sub-components and raw materials.

b. GD-OTS will provide to the Seller a “ballooned” print numbering each characteristic, dimension, and note.

c. The Seller shall provide a Baseline Process Flow Map for each end item deliverable to GD-OTS. The baseline map shall include process step description, equipment used at that process step (including make, model, and serial number), the name, number, and revision level of any process work instructions applicable to that operation. The map shall also include a description of all inspection and test equipment used at that process step; indicate if Statistical Process Control (SPC) is used at that process step, any standard equipment adjustments and whether there are any approved rework processes. Baseline Process Flow Maps shall also be supplied for sub tier suppliers that supply components that are detailed in a print as well as for suppliers of Special Processes (e.g. painting, plating, chromate finishing, etc.). COTS items, raw materials and distributor supplied items are exempted from the Baseline Process Flow Map requirement. The Baseline Process Flow Map shall be submitted in the format of the GD-OTS Process Flow Template, QS-TP-21.0.1. The Baseline Process Flow Map shall be provided to GD-OTS prior to the execution of the Baseline Qualification FAT. The template can be obtained on the GD-OTS SharePoint collaboration site.

d. Requirements for Inspection and Test Equipment Validation covered in Clause Q618 shall be completed prior to execution of the Baseline Qualification FAT.

Baseline Qualification FAT Execution

1. Once the Baseline FAT Plan has been approved, provision shall be made for GD-OTS and/or Government representatives to witness all or any portion of the execution of the Baseline Qualification FAT at their discretion. Seller shall notify GD-OTS in writing what date they will be ready to begin execution of the Baseline Qualification FAT a minimum of 21 calendar days in advance of that date to allow for required notification to the customer.

2. Samples for the Baseline Qualification FAT shall be manufactured using the process and equipment that will be used for production and shall selected from the first production lot of the parts for contract W31P4Q-14-C-0154. Where MIL-STD-1168 lot numbering is required, lots shall be identified as a First Article Lot in accordance with MIL-STD-1168C. The size of this lot is left to the discretion of the Seller.

3. Testing and Inspection shall be performed at the facility in which the component(s) are manufactured

After Baseline Qualification FAT Execution

1. Upon successful execution of the Plan the supplier shall provide GD-OTS with all test reports, certifications, and data sheets completed as part of the execution of the Baseline Qualification FAT. This information shall be provided to GD-OTS within 7 calendar days of the completion of the execution of the Baseline Qualification FAT.

2. Production beyond the first production run used to produce the Baseline Qualification FAT samples may not begin until contractually directed by GD-OTS.

3. GD-OTS will prepare the Baseline Qualification FAT Report for submission to the Government for approval. The Seller shall provide assistance to GD-OTS as needed to support any clarifications or additional information required to respond to Government questions or concerns.

General Requirements

1. Cautionary note: If the supplier envisions the routine use of a standard rework procedure as part of the process, this should be documented and included in the Baseline Qualification Plan and validated as part of the execution. This will allow the standard rework to become a part of the baseline process and be executed without further qualification at a later date. Similarly, standard changes should be included for validation in the Baseline Qualification Plan and execution. These may include items such as CNC program offset adjustments, change of cutting inserts, replacement of boring bars and tooling holders, etc. The Seller shall work with GD-OTS in planning the content of the Baseline Qualification FAT Plan to satisfy the needs of the Seller in this regard.

2. Residual components of the Baseline Qualification Lot shall be considered sellable product provided they meet all TDP requirements, acceptance inspection AQL, and LAT requirements.

Q621 Statistical Process Control (Rev 12/31/14)
Seller shall submit a Statistical Process Control Program Plan for GD-OTS approval, in Seller format, using the GD-OTS SPC Program Plan Outline and ISO 11462-1 as guidance. The SPC Program Plan shall be submitted within 90 days of initial Master Subcontract or Purchase Order issue, whichever is earlier.

Seller shall submit a Statistical Process Control Data Report for applicable characteristics and/or processes in accordance with Seller’s approved Product and Process Control Plans. This report shall be prepared in accordance with the GD-OTS SPC Data Sheet. The Seller is responsible for downloading the latest template version from the GD-OTS Integrated Data Environment (IDE). The report shall include data analysis, control charts and supporting raw data. The data submission shall be in electronic format compatible with Microsoft Excel or Access. The Statistical Process Control Data Report shall document the Root Cause, Corrective Action, and Preventive Actions for applicable variable characteristics and/or processes that exhibit a Process Capability (Cpk) < 1.33 and attributes characteristics and/or processes that exceed 65 Defective Parts Per Million (DPPM).

Seller’s Statistical Process Control Data Report shall be submitted monthly for each current month, by the 15th of the next month.

Q622 Source Control (Rev 12/31/14)
A supplier specified on the source control drawing is the only acceptable source for this material. If material is purchased from a supplier or distributor, not specified on the drawing, evidence must be provided that the supplier specified on the drawing actually manufactured the material.

Q623 Lot Numbering – General (Rev 11/16/15)
The Seller shall assure that each end item and sub-component is traceable to the product batch/lot number, the date of manufacture, the configuration revision level, and the process revision level. Seller shall assure that this requirement is followed by and flowed to their supply base and sub-tier supply base. A batch/lot is defined as product that has been blended, mixed, or fabricated during an uninterrupted manufacturing run using the same tools, process, and material. Components in an end item assembly lot shall be traceable to supplier lots and base material lots.

Q624 Lot Numbering – MIL-STD-1168 (Rev 07/13/16)

Product lots shall be numbered in accordance with the requirements of MIL-STD-1168C. Seller shall flow the substance of this clause to its subcontractors supplying components on the MIL-STD-1168 Lot Identification List, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words. A list of part numbers requiring MIL-STD-1168 lot numbering is included in the Purchase Order (PO) or Section E of the Long Term Agreement (LTA). Subsequent modifications to this list will be flowed through modifications to the PO or LTA.

Q625 Soldering (Rev 12/31/14)
Seller shall solder in accordance with ANSI/IPC/J-STD-001, Class 3 (Rev F July, 2014).

Seller shall flow the substance of this clause to its subcontractors performing soldering of electrical components or assemblies, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Q626 Shelf Life – 80% (Rev 12/31/14)
Age controlled material must have 80% of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture/date of expiration. The container(s) shall not be damaged.

Q627 Critical Characteristics Control Plan (Rev 05/09/16)
The Seller’s processes shall be designed with the objective of preventing the creation or occurrence of critical characteristic defects as documented in the Technical Data Package. The Seller shall create and maintain a Critical Characteristic Control Plan (CCCP) in Seller format covering all critical characteristics specified in the TDP and contained in the products provided by the Seller. The CCCP shall be submitted prior to execution of the Baseline Qualification FAT and is subject to GD-OTS approval.

Seller shall flow the substance of this clause to its subcontractors that produce a critical characteristic as part of their process, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words. The CCCP shall contain at a minimum the following:

    • A Process Failure Mode and Effects (PFMEA) document analyzing all potential modes that could result in production of a critical item defect nonconformance, countermeasures to be taken for each failure mode to reduce or prevent occurrence, mistake proofing efforts and methods for determining that processes creating critical characteristics are capable and under control. GD-OTS PFMEA Template, QS-TP-21.0.2 shall be used. The template can be obtained on the GD-OTS SharePoint collaboration site.

    • Inclusion or reference to all procedures, work and handling instructions and process controls relating to any critical characteristics.

    • A Critical Defect Reaction Plan detailing the actions to be taken when a Critical Defect has been produced or exceeds a threshold level.

    • Critical Defect reporting plan. A lot report of the quantity of product produced and number of critical defects produced during the processing of the lot (by part number and critical characteristic number) shall be provided to GD-OTS with each lot shipment.

    • A Critical Defect Escape Plan detailing the containment action to be taken and reporting protocol should a Critical Defect Escape occur. A Critical Defect escape is defined as the detection of a Critical Defect nonconformance at any step beyond the earliest possible planned inspection/test point capable of finding the nonconformance. Whenever there is a Critical Defect Escape an initial Critical Defect Notification shall be provided to the GD-OTS Buyer in writing within two (2) calendar days of the critical defect discovery. The notification shall include a description of the Critical Defect, potential risk or product impact, GD-OTS Purchase order number, part number, lot numbers affected (and serial numbers when applicable) and the operation at which the Critical defect was discovered. The notification shall indicate the immediate steps taken to identify and contain suspect product. A root cause Failure Analysis Report and Corrective Action Plan is required for each Critical defect escape occurrence. End items or components shall not be submitted for GD-OTS/Government inspection or acceptance for the affected lot(s) or subsequent lot(s) until the Failure Analysis Report and Corrective Action Plan have been approved.

    • Method(s) by which the processes that create critical characteristics shall be ensured to be capable and under control.

    • Method(s) and schedule that the seller shall use to assess the reliability and effectiveness of its critical processes to prevent generating critical nonconformances.


Q628 Changes to a Qualified Baseline (Process Change) (Rev 10/03/16)
Seller shall request and receive written GD-OTS approval prior to making any changes that deviate from the qualified baseline (either that qualified in the Baseline Qualification FAT or by subsequent qualified modification). This requirement includes, but is not limited to, changes caused by relocation of equipment and alterations to, or replacement of, production or inspection/test equipment, change of source of supply, Attachment 0012 contains a listing of changes that require notification and approval. Seller must make a formal request for any such change. Seller’s request for such a change shall be formally submitted to the GD-OTS Buyer using the GD-OTS Process Change Request Form, QS-FM-10.6.1. The form can be obtained on the GD-OTS SharePoint collaboration site. Note: the manufacturer of a Commercial/COTS item used for Baseline Qualification is considered part of the Qualified Baseline and subject to these requirements should there be a need to change the manufacturer. Commercial/COTS items may be purchased from any distributor as long as the manufacturer is the manufacturer established as part of the Qualified Baseline. (Commercial/COTS items are as defined in FAR 2.101)

Any production process, including those at sub-tier suppliers, that has been out of production for more than 12 months shall be subject to revalidation requirements. Seller shall notify the GD-OTS Subcontract Manager of any such out of production conditions. This requirement does not apply to Commercial/COTS items.

Depending on the level of change, No Validation, Internal Validation, First Piece Inspection (FPI), a First Article Test (FAT), a Tailored FAT, or a Requalification may be required. Some minor changes may not require any level of testing or analysis beyond Seller validation. All validation levels must be approved by GD-OTS. This change requirement shall be applicable to the lowest level of supplier in the supply chain at which the characteristic is generated. All changes shall be submitted to GD-OTS for determination of the level of verification required. The Supplier shall not implement such changes, or commence validation activities without prior review and approval of General Dynamics. Once the appropriate level of validation has been agreed upon, the Seller shall proceed with validation in accordance with the following requirements. Validation activities shall be performed with the facilities, production processes, methods, materials, personnel and equipment that will be used for production.

FAT/TFAT – Submit Plan in using the GD-OTS FAT Plan Template, QS-TP-10.6.1. Execution of the validation shall not begin until the Plan has been approved by GD-OTS. If a Plan is rejected, Seller has 15 calendar days to submit a revision. Upon approval of a Plan, Seller must give a minimum of 35 calendar days’ notice of the planned execution date. Once the Plan has been executed, seller has 15 calendar days to submit a validation Report in using the GD-OTS FAT Report Template, QS-TP-10.6.2. Production with incorporation of the change shall not begin without written authorization from GD-OTS. Should a report be rejected, Seller has 15 calendar days to submit a revision. The template can be obtained on the GD-OTS SharePoint collaboration site.

FPI - Submit plan using the GD-OTS FPI Plan Template, QS-TP-10..6.3. Execution of the validation shall not begin until the Plan has been approved by GD-OTS. If a plan is rejected, Seller has 15 calendar days to submit a revision. Upon approval of a plan, Seller must give a minimum of 35 calendar days’ notice of the planned execution date. Once the plan has been executed, seller has 15 calendar days to submit a validation report using the GD-OTS FPI Report Template, QS-TP-10.6.4. Production with incorporation of the change shall not begin without written authorization from GD-OTS. Should a report be rejected, Seller has 15 calendar days to submit a revision. The template can be obtained on the GD-OTS SharePoint collaboration site. Internal Validation is performed at the cognizance of the Seller. Seller shall retain records of the results of the internal validation and have them available for review upon request.

Inspection/Test Equipment Validation – Inspection and Test Equipment Validation shall be completed in accordance with the requirements of Q618.Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

Attachment 0012
PROCESS CHANGES
W31P4Q-14-C-0154

REF# Description of Changes
100 Design Changes
101 Design changes or changes resulting in change to system MOD designation
102 Any change impacting safety or system performance requirements
103 Changes that affect items requiring outside agency involvement (i.e. Navy Weapon System Explosive Safety Review Board (WSESRB), Army Fuze Board, etc.)
104 Changes that impact either system or component level interface requirements
105 Changes resulting from unexpected events such as part obsolescence
106 Use of a lower reliability part
107 Performance data for the new or redesigned item not sufficient to demonstrate that it will perform to the same extent as the item it is replacing
200 Changes to Manufacturing Facility
201 Manufacturing plant location change for explosives or an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
202 Manufacturing plant location change for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
203 Out of production over twelve months for explosives or an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
204 Out of production over twelve months for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
205 Addition of a production line for explosives or an item with a characteristic classified as Safety, Special, Critical, Major or Minor. 
206 Addition of a production line for an item without a characteristic classified as Safety, Special, Critical, Major or Minor. 
207 Dismantling and restarting the production line for explosives or an item with a characteristic classified as Safety, Special, Critical, Major or Minor. 
208 Dismantling and restarting the production line for an item without a characteristic classified as Safety, Special, Critical, Major or Minor. 
209 Machine Control Upgrades for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
210 Machine Control Upgrades for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
211 Replacing an existing piece of machinery or test equipment for an item with a characteristic classified as Safety, Special, Critical, Major or Minor
212 Replacing an existing piece of machinery or test equipment for an item without a characteristic classified as Safety, Special, Critical, Major or Minor. 
213 Adding a new machine for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
214 Adding a new machine for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
215 Machine Modification  for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
216 Machine Modification  for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
217 Changing the sequence of the manufacturing process that affects explosives or for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
218 Changing the sequence of the manufacturing process for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
219 Moving test equipment/machines within a facility  for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
220 Moving test equipment/machines within a facility for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
300 Changes to Manufacturing Processes
301 Major change in manufacturing process (i.e. Casting instead of forging or hog-out)
302 Minor change in manufacturing process (i.e. Heating/Cooling durations, new rework processes, new lubricant material, in-process dimensional range) that affects explosives or for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
303 Minor change in manufacturing process (i.e. Heating/Cooling durations, new rework processes, new lubricant material, in-process dimensional range)  for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
304 Replacement or major repairs to a casting and press molds  for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
305 Replacement or major repairs to a casting and press molds  for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
306 Minor changes to casting and press molds to maintain parting lines and reduce flashing  for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
307 Minor changes to casting and press molds to maintain parting lines and reduce flashing  for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
308 Preventative Maintenance or replacement of normal machining wear items (i.e. saw blades, cutting tools, etc.)
309 Performing normal machine offsets due to tool wear
310 Minor changes to work instructions that have no effect on the process (i.e. clarification)
400 Changes to Material or Supply of Material
401 Change in supplier of explosives or end item part for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
402 Change in supplier of end item part  for an item without a characteristic classified as Safety, Special, Critical, Major or Minor
403 Change in supplier of the material  for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
404 Change in supplier of the material  for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
405 Change in supplier for component within an end item part with a characteristic classified as Safety, Special, Critical, Major or Minor.
406 Change in supplier for component within an end item part without a characteristic classified as Safety, Special, Critical, Major or Minor.
407 Change from one qualified test laboratory to another qualified test laboratory for an item with a characteristic classified as Safety, Special, Critical, Major or Minor.
408 Change from one qualified test laboratory to another qualified test laboratory for an item without a characteristic classified as Safety, Special, Critical, Major or Minor.
500 Plating and Coating
501 New Supplier or Change in Supplier for Plating or Coating
502 Changes in the supply of chemicals used for cleaning or processing during Plating or Coating
503 Changes in cleaning, process times, temperatures, chemical concentrations, etc. used during Plating or Coating
600 Changes Not Listed within Attachment 12
Q629 Process Control Plan (Rev 05/09/16)
A Process Control Plan is required for this part. The Control Plan shall be submitted using the GD-OTS Process Control Plan Template, QS-TP-21.0.3. Control Plans shall cover at a minimum TDP identified Safety, Special, Critical, and Major Characteristics. Control Plans shall be submitted to GD-OTS prior to execution of the Baseline Qualification FAT. Control Plans shall be revision controlled and revised with any approved changes to the qualified baseline. Revised Control Plans shall be submitted to GD-OTS for approval. The template can be obtained on the GD-OTS SharePoint collaboration site.
Q630 Process Failure Modes and Effects Analysis (PFMEA) (Rev 05/09/16)
A PFMEA is required for this part. The PFMEA shall be submitted using the GD-OTS PFMEA TemplateQS-TP-21.0.2. The initial PFMEA shall be submitted to GD-OTS prior to execution of the Baseline Qualification FAT. The template can be obtained on the GD-OTS SharePoint collaboration site.
Q631 Source Inspection Verification (Rev 12/31/14)
GD-OTS Source Inspection is required prior to shipment from your plant. Unless otherwise directed by the purchase order, Supplier is to schedule GD-OTS Source Inspection at least 48 hours prior to service need date via the Verify, Inc. web site at https://www.vscnet.com/Suppliers/suppliers.asp. Scheduling issues that are not adequately addressed via the Verify eLaunch web site may be resolved by contacting the Verify GD-OTS Field Coordinator at (203)–638-6319.
Q632 Government Source Inspection (Rev 12/31/14)
Unless otherwise directed, Government source inspection is required prior to shipment from your facility. The Government shall be notified of the availability of parts for inspection a minimum of 2 work days in advance of the required inspection date if DCMA is resident at the Seller’s facility and 7 calendar days in advance of the inspection date if DCMA is not resident at the Seller’s facility. If GD-OTS Source Inspection is also required, prior to presenting hardware for Government Source Inspection, Seller shall have successfully passed achieved GD-OTS Source Inspection. Seller is responsible for scheduling the facilities, equipment, inspection articles, prior GD-OTS source inspection, and manpower to be ready for Government arrival.
Q633 Advance Ship Authorization (Rev 12/31/14)
Advance Ship Authorization (ASA) from GD-OTS quality is required prior to shipment from your plant. Requirements for ASA are contained in the ASA Plan for the part to be shipped. The ASA form shall be completed for each shipment and submitted to GD-OTS. Upon approval, GD-OTS quality will return a signed ASA form to the supplier that is to be delivered with the packing slip. The shipment will not be accepted by GD-OTS without the approved ASA form. Note: An approved ASA form does not constitute automatic product acceptance by GD-OTS.

Q634 Ammo Data Card – Warp (Rev 07/13/16)

The Seller shall prepare Ammunition Data Cards for all production lots in accordance with DI-MISC-80043 and MIL-STD-1168 Rev C, by accessing the Worldwide Ammunition Data Repository Program (WARP) which is located on the Army Electronic Product Support (AEPS) website at HTTP://AEPS.RIA.ARMY.MIL. Hard copy Ammunition Data Cards provided with lot shipments shall be generated from the WARP program, signed and dated by the Governmental Agency Responsible for Acceptance (GARA). Seller submittals shall consist of a single paper copy of each Ammunition Data Card.

A list of part numbers requiring Ammunition Data Cards is included in the Purchase Order (PO) or Section E of the Long Term Agreement (LTA). Subsequent modifications to this list will be flowed through modifications to the PO or LTA.

When ballistic tests are required, one hard copy generated from the WARP program, signed and dated by the GARA, shall be sent to the proving ground with sample shipment, plus an additional signed, hard copy provided to the proving ground via mail.

Q635 Lot Report (Delivered with Lot) (Rev 07/13/16)
Seller shall provide the following lot documentation with each shipment (may be delivered via hardcopy with shipment or electronic media to buyer).

1) Seller Certificate of Conformance (CoC)

Seller shall provide a CoC with each lot for the delivered end item.  This CoC shall be in the format of GD-OTS CofC template QS-TP-52.0.1.  This template as well as a guide to completion of the template (QS-GD-53.0.1) can be found on the SharePoint collaboration site.

2) Sub-tier Supplier Certificate of Conformance (CoC)

A CoC shall be provided by the Seller for each supplier used in the supply chain



The CoC shall list and contain:

- Sellers name and address
- Purchase order (PO) number
- Quantity of shipment
- Drawing number with drawing revision, specification number with revision, and any GD-OTS
CN(s) listed in the Letter of Transmittal (LOT)
- Seller lot identification (e.g. lot number)
- Material and process lot identification (e.g. material heat number or lot identifier, material
finish and treatment lot identifier) representing the all materials and processes, including
special processes, required by technical documentation.
- The CoC must include printed name, title, and signature of official signing the CoC.
- Statement attesting to compliance with all applicable technical requirements listed in the
applicable portion of the Technical Data Package.
- Signature, title, and date of authorized seller quality assurance representative.

For any certifications on which the Seller was not the manufacturer of an item, certifications must be traceable to and contain a copy of a certification from the manufacturer.

3) Materials and Process Lot Certification Seller shall provide certification documentation and/ or objective evidence, at all levels of the supply chain, for all required materials and processes, as listed in the Letter of Transmittal documentation, used in producing the item. The documents should contain an authorized signature and date.

The Material certification shall list and contain:


- Applicable drawings and specification and the drawing / specification revision.
- Lot test data (e.g. chemical, physical, and mechanical properties) required by drawings or
applicable specifications.
- All material and process lot identification shall be listed on the CoC and be traceable to the CoC

4) Special Process Certification Seller shall provide a CoC, in compliance with section 1) above for all special processes (e.g. plating, coatings, cleaning, chemical treatments, heat treatment, non-destructive testing) performed in accordance with listed drawings and specifications. Special process test and other required data is not required to be provided with the lot documentation but shall be kept on file for review by GD-OTS upon request.

5) Commercial/COTS Items
Commercial Off the Shelf (COTS) items are those that meet the requirements of the definitions of commercial items and COTS items as defined in FAR 2.101.  Suppliers of COTS items are expected to supply a Certificate of Analysis with the first shipment against this contract and a Certificate of Conformance for all subsequent shipments. 

A Certificate of Analysis (COA) will contain:
- test/inspection results demonstrating conformance to any requirements in the governing specifications (e.g. chemistry, strength, plating, etc.)
- the revision of the governing specification to which the part conforms
- the purchasers purchase order number
- quantity and lot number(s) supplied,
- a statement of conformance to the requirements on the purchasers purchase order signed by an authorized official of the company. 

Both Certificates of Analysis and Certificates of Conformance shall be traceable to similar certificates from the original manufacturer.

When the TDP drawing for a commercial/COTS item contains dimensional information, the purchaser of the commercial/COTS item is responsible for the ongoing conformance of the item throughout the life of this contract.  The purchaser of the commercial/COTS item shall provide a copy of their receiving inspection documentation for the part number demonstrating conformance to the dimensional requirements with the first shipment against this contract.

For suppliers to GD-OTS that purchase commercial/COTS items in support of their GD-OTS purchase order, the contents this section shall be flowed to the commercial/COTS supplier as well as clause Q624 (Lot Numbering – MIL-STD-1168), when required.  Other GD-OTS Quality Clauses are not required to be flowed to suppliers of commercial/COTS items.

Q636 Certificate of Conformance (CoC) (Rev 07/13/16)

Commercial Off the Shelf (COTS) items are those that meet the requirements of the definitions of commercial items and COTS items as defined in FAR 2.101. Suppliers of COTS items are expected to supply a Certificate of Analysis with the first shipment against this contract and a Certificate of Conformance for all subsequent shipments.

A Certificate of Analysis (COA) will contain:
• test/inspection results demonstrating conformance to any requirements in the governing specifications (e.g. chemistry, strength, plating, etc.)
• the revision of the governing specification to which the part conforms
• the purchaser’s purchase order number
• quantity and lot number(s) supplied,
• a statement of conformance to the requirements on the purchaser’s purchase order signed by an authorized official of the company.

A Certificate of Conformance (COC) shall be in the format of GD-OTS CofC template QS-TP-53.0.1 with the exception of the Last date of manufacture requirement which shall be marked N/A.  This template as well as a guide to completion of the template (QS-GD-53.0.1) can be found on the SharePoint collaboration site.

Both Certificates of Analysis and Certificates of Conformance shall be traceable to similar certificates from the original manufacturer and a copy of the original manufacturer’s certification shall be attached to the CofA or CofC.

Q637 Lot Report (Sub tier report retained by Seller) (Rev 07/13/16)

Seller shall provide the following lot documentation with each shipment (may be delivered via hardcopy with shipment or electronic media to buyer).

1) Seller Certificate of Conformance (CoC)

Seller shall provide a CoC with each lot for the delivered end item.

This CoC shall list and contain:
- Sellers name and address
- Purchase order (PO) number
- Quantity of shipment
- Drawing number with drawing revision, specification number with revision, and any GD-OTS
CN(s) listed in the Letter of Transmittal (LOT)
- Seller lot identification (e.g. lot number)
- Material and process lot identification (e.g. material heat number or lot identifier, material finish
and treatment lot identifier) representing the all materials and processes, including special
processes, required by technical documentation.
- Last date of manufacture - for the purpose of tracking the length of time an item has been out
of production, the CoC shall identify the calendar day that the last non-inspection manufacturing
operation was completed for the quantity of parts being delivered.
- The CoC must include printed name, title, and signature of official signing the CoC.
- Statement attesting to compliance with all technical documents listed in the LOT for the item produced.
- Signature, title, and date of authorized seller quality assurance representative.

Seller shall retain the following lot documentation and be able to provide copies to GD-OTS within 24 hours upon request.

1) Sub-tier Supplier Certificate of Conformance (CoC). A CoC shall be provided by the Seller for each supplier used in the supply chain.

The CoC shall list and contain:
- Sellers name and address
- Purchase order (PO) number
- Quantity of shipment
- Drawing number with drawing revision, specification number with revision, and any GD-OTS
CN(s) listed in the Letter of Transmittal (LOT)
- Seller lot identification (e.g. lot number)
- Material and process lot identification (e.g. material heat number or lot identifier, material finish
and treatment lot identifier) representing the all materials and processes, including special
processes, required by technical documentation.
- The CoC must include printed name, title, and signature of official signing the CoC.
- Statement attesting to compliance with all applicable technical requirements listed in the
applicable portion of the Technical Data Package.
- Signature, title, and date of authorized seller quality assurance representative.

For any certifications on which the Seller was not the manufacturer of an item, certifications must be traceable to and contain a copy of a certification from the manufacturer.

2) Materials and Process Lot Certification

Seller shall provide certification documentation and/ or objective evidence, at all levels of the supply chain, for all required materials and processes, as listed in the Letter of Transmittal documentation, used in producing the item. The documents should contain an authorized signature and date.

The Material certification shall list and contain:
- Applicable drawings and specification and the drawing / specification revision.
- Lot test data (e.g. chemical, physical, and mechanical properties) required by drawings or
applicable specifications.
- All material and process lot identification shall be listed on the CoC and be traceable to the CoC

3) Special Process Certification
Seller shall provide a CoC, in compliance with section 1) above for all special processes (e.g. plating, coatings, cleaning, chemical treatments, heat treatment, non-destructive testing) performed in accordance with listed drawings and specifications. Special process test and other required data is not required to be provided with the lot documentation but shall be kept on file for review by GD-OTS upon request.

4) Commercial/COTS Items
Commercial Off the Shelf (COTS) items are those that meet the requirements of the definitions of commercial items and COTS items as defined in FAR 2.101.  Suppliers of COTS items are expected to supply a Certificate of Analysis with the first shipment against this contract and a Certificate of Conformance for all subsequent shipments. 

A Certificate of Analysis (COA) will contain:
- test/inspection results demonstrating conformance to any requirements in the governing specifications
(e.g. chemistry, strength, plating, etc.)
- the revision of the governing specification to which the part conforms
- the purchasers purchase order number
- quantity and lot number(s) supplied,
- a statement of conformance to the requirements on the purchaser’s purchase order signed by an
authorized official of the company. 

Both Certificates of Analysis and Certificates of Conformance shall be traceable to similar certificates from the original manufacturer. 

When the TDP drawing for a commercial/COTS item contains dimensional information, the purchaser of the commercial/COTS item is responsible for the ongoing conformance of the item throughout the life of this contract.  The purchaser of the commercial/COTS item shall provide a copy of their receiving inspection documentation for the part number demonstrating conformance to the dimensional requirements with the first shipment against this contract.

For suppliers to GD-OTS that purchase commercial/COTS items in support of their GD-OTS purchase order, the contents this section shall be flowed to the commercial/COTS supplier as well as clause Q624 (Lot Numbering – MIL-STD-1168), when required.  Other GD-OTS Quality Clauses are not required to be flowed to suppliers of commercial/COTS items.


Q638 Objective Evidence (Rev 12/31/14)
Seller shall supply with each lot objective evidence of successful completion of all TDP required sample inspections. Objective evidence shall include at a minimum, the part number, lot quantity, characteristics inspected, sampling system and inspection level used for each characteristic, required sample size, actual sample size, acceptance number, quantity accepted, quantity rejected, acceptance or failure of the inspection, date of inspection and name or identification of the inspecting person.

Q639 Right of Access (Rev 12/31/14)
Seller shall grant GD-OTS, authorized GD-OTS customer/government representatives and regulatory authority’s right of access to all applicable records and areas of all facilities, at any level of the supply chain, involved with the products and/or services delivered under this purchase order.

Q640 Inspection and Test Measurement Guard Banding (Rev 01/07/16)
Measurement accuracy is defined as the 95% confidence interval of the measurement uncertainty and is determined by the manufacturer’s statement of accuracy or result of a Gage Repeatability and Reproducibility study. When the measurement accuracy of the inspection/test measurement system used to inspect/test characteristics identified as Safety, Special, Critical, Major, or Minor exceeds 10% of the tolerance, the inspection tolerance shall be guard banded to assure acceptance of only conforming product unless otherwise approved by GD-OTS. The Guard Banded tolerance shall have its lower limit increased and upper limit decreased by the measurement accuracy. If the measurement accuracy exceeds 20% of the tolerance, GD-OTS approval is required before the Inspection/Test Equipment may be used.

In addition, the measurement accuracy of the Inspection/Test equipment shall be at least one significant digit to the right of the specification (for example if the specification for a characteristic is .315”, the accuracy of the Inspection/Test equipment must be +/-.000X” or better where X can be any digit between 1 and 9.) Note that this requirement is independent of the tolerance band. If this requirement is not met, GD-OTS approval is required before the Inspection/Test equipment may be used and if approved, Guard Banding as noted above may be required to be applied; that is, the Guard Banded tolerance shall have its lower limit increased and upper limit decreased by the measurement accuracy.

Q641 Lot Report (Delivered with Lot) (Rev 07/13/16)

Seller shall provide the following lot documentation with each shipment (may be delivered via hardcopy with shipment or electronic media to buyer).

1) Seller Certificate of Conformance (CoC)

Seller shall provide a CoC with each lot for the delivered end item. This CoC shall be in the format of GD-OTS CofC template QS-TP-52.0.1. This template as well as a guide to completion of the template (QS-GD-53.0.1) can be found on the SharePoint collaboration site.

2) Sub-tier Supplier Certificate of Conformance (CoC)

A CoC shall be provided by the Seller for each supplier used in the supply chain.

The CoC shall list and contain:
- Sellers name and address
- Purchase order (PO) number
- Quantity of shipment
- Drawing number with drawing revision, specification number with revision, and any GD-OTS
CN(s) listed in the Letter of Transmittal (LOT)
- Seller lot identification (e.g. lot number)
- Material and process lot identification (e.g. material heat number or lot identifier, material finish
and treatment lot identifier) representing the all materials and processes, including special
processes, required by technical documentation.
- The CoC must include printed name, title, and signature of official signing the CoC.
- Statement attesting to compliance with all applicable technical requirements listed in the
applicable portion of the Technical Data Package.
- Signature, title, and date of authorized seller quality assurance representative.


For any certifications on which the Seller was not the manufacturer of an item, certifications must be traceable to and contain a copy of a certification from the manufacturer.

3) Materials and Process Lot Certification

Seller shall provide certification documentation and/ or objective evidence, at all levels of the supply chain, for all required materials and processes, as listed in the Letter of Transmittal documentation, used in producing the item. The documents should contain an authorized signature and date.

The Material certification shall list and contain:

- Applicable drawings and specification and the drawing / specification revision.
- Lot test data (e.g. chemical, physical, and mechanical properties) required by drawings or
applicable specifications.
- All material and process lot identification shall be listed on the CoC and be traceable to the CoC

4) Special Process Certification

Seller shall provide a CoC, in compliance with section (1) above for all special processes (e.g. plating, coatings, cleaning, chemical treatments, heat treatment, non-destructive testing) performed in accordance with listed drawings and specifications. Special process test and other required data is not required to be provided with the lot documentation but shall be kept on file for review by GD-OTS upon request.

Q642 Corrosion Prevention and Control (Rev 6/15/15)
Precautions shall be taken during manufacturing operations to maintain the integrity of corrosion prevention requirements and to prevent the introduction of corrosion or corrosive elements. All parts and assemblies shall be given adequate protection to prevent corrosion and physical damage during temporary or long term storage and shipment.
Q643 Statistical Process Control Plan (Rev 05/09/16)
Seller shall submit a Statistical Process Control Program Plan for GD-OTS approval, in Seller format, using the GD-OTS SPC Program Plan Guide, QS-GD-21.0.1 and ISO 11462-1 as guidance. The Guide can be found on the entry page for the GD-OTS SharePoint collaboration site. The SPC Program Plan shall be submitted within 90 days of initial Master Subcontract or Purchase Order issue, whichever is earlier. Seller shall maintain SPC data and provide this data to GD-OTS or its representatives on request for review at the Seller’s facility.
Q644 Tooling and Gaging Requirements (Rev 05/09/16)
When billed to GD-OTS, Seller shall provide the following gage/tool documentation as evidence that the tooling is complete (may be delivered via hardcopy or electronic media to buyer):

    • Objective evidence of requirements conformance for each gage/tool. (e.g. Inspection/CMM report, Calibration report, material certification, etc.)

    • Completed Special Tooling Report (GD-OTS Form#: SCM-FRM-8.11.0.2, supplied with Purchase Order)

    • Picture(s) of each gage/tool purchased

    • Picture(s) of each gage/tool marking
Q645 Internal and External Quality Audits Alternate (Rev 11/10/15)
Seller shall conduct internal and external audits. Quality auditing shall apply to all operations and processes, including activities ranging from purchasing to materials processing at component vendors, through end item assembly, packaging, and testing.

GD-OTS and/or its Customer shall be allowed to attend and provide input at external audits conducted by Seller. Seller shall notify GD-OTS by email at least thirty (30) days in advance of each quality audit planned to be conducted by the Seller.

Seller shall document the conducting and results of all audits on an internal report which shall be maintained on file. Records of audits shall be provided to GD-OTS or its Customer for review on an as requested basis.

The Seller shall accommodate up to two GD-OTS audits per year. One of these audits, at GD-OTS election may be at any of Seller’s subcontractors at any tier,. Additional audits shall be deemed a “change”. These audits may include system, process, and/or product audit at the subcontractor’s facility. These audits may include Government representatives depending on the complexity of the product, the size of the facility, and the content of the audit. The activity may require as many as three days to complete. A minimum of 20 days advance notification will be given to the Seller and GD-OTS and Seller will negotiate a mutually agreeable schedule. Audit follow-up visits will be scheduled and conducted if required. Spontaneous audits resulting from cause and corrective action type activity shall not be counted towards the two audits per yearly criteria.
Q646 Statistical Process Control Plan Alternate (Rev 11/10/15)
Seller shall utilize its existing Statistical Process Control Plan Seller shall maintain SPC data and provide this data to GD-OTS or its representatives on request for review at the Seller’s facility.
Q647 Statistical Process Control Plan Alternate (Rev 05/09/16)
Age controlled material must have 66% of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture/date of expiration. The container(s) shall not be damaged.
Q800 – Test and Inspection Instructions - Gear Data Tables for Spur Gears & Helical Gears (Rev. 01/30/14)
Gear Drawings contain Gear Data Tables that list all pertinent data required to manufacture Gears to AGMA & ANSI requirements as specified. Gear Data Tables contain information that would be categorized in (3) basic types of manufacturing information; 1) Reference Data, 2) Cutting Data & 3) Checking Data.

Some Gear Data Tables on drawings currently list and identify the parameters into the (3) categories and are defined, some drawings do not identify the (3) categories.

For those drawings that do not provide Gear Data Table parameters into the (3) categories use the following instructions to identify the correct parameters with the respective categories.

Data to be recorded for FAI and Sampling Inspections are inclusive to category 3) Checking Data.

Spur Gear - Reference Data: Number of Teeth; Diametral Pitch; Pressure Angle; Arc Tooth Thickness; Tooth Form; Base Diameter; Meshes With

Spur Gear - Cutting Data: Form Diameter; Minor Root Diameter; Minimum Root Fillet Radius;Diameter of Pins; Diameter Measurement Over Pins; Tooth Surface Texture

Spur Gear - Checking Data: Master Gear (Pitch-Number of Teeth); Center Distance Radius; Total Composite Error; Tooth to Tooth Composite Error

Gear Notes: Optional Specialized Information Specific to Gear

Helical Gear - Reference Data: Number of Teeth Normal; Diametral Pitch Normal Pitch; Diameter Normal Pressure; Angle Normal Arc Tooth; Thickness Tooth Form; Base Diameter; Meshes With

Helical Gear - Cutting Data: Form Diameter; Minor Root Diameter; Minimum Root Fillet Radius; Hand of Helix; Helix Angle; Diameter of Balls; Diameter (Measurement) Over Balls;Tooth Surface Texture

Helical Gear - Checking Data: Master Gear (Pitch-Number of Teeth); Center Distance Radius; Total Composite Error; Tooth to Tooth Composite Error

Gear Notes: Optional Specialized Information Specific to Gear

Q801 – Ammunition Lot Acceptance Test (Rev. 4/15/14)
Supplier to provide a Lot Acceptance Test prior to delivery. A Lot Acceptance Test is the industry standard for acceptance of ammunition. After GD-OTS Engineering review and acceptance, the GD-OTS Supplier Manager/Buyer will release the ammunition for shipment.
Q803 – (HIP) Hot Isostatic Pressing (Rev. 05/18/15)
This Quality Clause is intended to provide clarification that when processing castings of Carbon and Low Alloy Steel, Stainless Steel, Aluminum Alloys, and Titanium Alloys, Hot Isostatic Pressing (HIP) may be used to minimize in-process weld repair.

If the HIP process is used, the supplier shall:
1. perform HIP in accordance with ASTM 1080;
2. utilize only GD-OTS approved HIP suppliers;
3. ensure HIP is performed prior to all thermal processing that impacts the required mechanical and/or corrosion properties including but not limited to: homogenization, solution treatment, annealing, normalizing, austenitizing, quench, marquench, age, over age, artificial age, maraging, tempering, and stabilization treatment;
4. ensure separately cast test bars from the same master heat or integrally cast test bars are processed concurrently through the HIP process HIP?d with the castings they represent;
5. process all castings within a lot through the same HIP process; and, 6. include HIP on the Certificate of Conformance (C of C).
Q804 - – First Article Inspection AS9102 – For GDGIT Fire Control System (Rev. 08/20/15)
First Article Inspection Report (FAIR) must be submitted to Supplier Quality Assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GD-OTS approval of the FAIR locks the configuration and it shall not be modified for items that effect product fit, form, function or performance to the 402800 source controlled drawing without written approval by GD-OTS in advance. FAI will be performed on a part from the initial production lot provided by the supplier. Any modifications to these requirements shall be specified within the Purchase Order. The FAIR includes all of the following: 1) First Article Inspection and any required test results submitted per AS9102; 2) process flow diagrams generated to include manufacturing, inspection and special process operations; 3) manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.). 4) evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R. 5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location. Clarifying information and instructions: 1) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102. 2) Report actual dimensions/results for all characteristics as well as applicable drawing notes. 3) Multi-cavity molds/dies require each cavity to be qualified. 4) The supplier shall forward the FAIR along with applicable material or test data/certifications (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.) with the lot. The completed routers supporting the FAIR must be available upon request. 5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection. 6) A representative of the supplier’s Quality Department shall review, sign, and date the report. 7) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply. 8) At the discretion of GD-OTS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives. 9) Seller shall notify Supplier Quality Assurance before production begins for the coordination and planning of the FAI. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI. Following GD-OTS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in QSP-TMP-10.0.1 A FAIR is required for all products except for the following: 1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions); 2) raw material; or, 3) product covered by a military/industry standard or specification.
Q803 – (HIP) Hot Isostatic Pressing (Rev. 05/18/15)
This Quality Clause is intended to provide clarification that when processing castings of Carbon and Low Alloy Steel, Stainless Steel, Aluminum Alloys, and Titanium Alloys, Hot Isostatic Pressing (HIP) may be used to minimize in-process weld repair.

If the HIP process is used, the supplier shall:
1. perform HIP in accordance with ASTM 1080;
2. utilize only GD-OTS approved HIP suppliers;
3. ensure HIP is performed prior to all thermal processing that impacts the required mechanical and/or corrosion properties including but not limited to: homogenization, solution treatment, annealing, normalizing, austenitizing, quench, marquench, age, over age, artificial age, maraging, tempering, and stabilization treatment;
4. ensure separately cast test bars from the same master heat or integrally cast test bars are processed concurrently through the HIP process HIP?d with the castings they represent;
5. process all castings within a lot through the same HIP process; and, 6. include HIP on the Certificate of Conformance (C of C).
Q805 – Touch-up of Black Anodize protective finish on MK47 (Rev 12/16/2016)
Touch-up of MIL-A-8625, Type II or III, Class 2 anodize is limited to Brush Applied Alodine (MIL-STD-171 Finish Nos. 7.3.1 or 7.3.3) and Solid Film Lubricant per GD-OTS drawing 10062886-2. The use of Solid Film Lubricant per GD-OTS drawing 172A1702 is disallowed.
Q806 – Calibration Service Requirements (Rev 05/14/2017)
General Dynamics Ordnance and Tactical Systems (GS-OTS) is required to flow the requirements of AS9100D (Quality Systems – Aerospace) to External Providers of calibration services. This Quality Clause, in combination with the GD-OTS Terms and Conditions (T&Cs), any relevant technical data package (TDP) requirements (e.g. specifications, drawings process requirements, work instructions) and specific purchase order instructions communicate those requirements to your organization, if applicable.

The Calibration Provider is responsible for adhering to all requirements and your behavior may impact product or service conformity and product safety. It is incumbent upon the Provider to act in an ethical manner to ensure that all contact requirements are adequately fulfilled. The equipment identified in this purchase order is to be calibrated to meet the precision, accuracy and/or other requirements ‘stated herein’, or in the event requirements are not stated, to the original manufacturer’s specification. A certification must be provided that identifies the calibration method utilized which must be traceable to the National Institute of Standards and Technology (NIST), or other nationally recognized standard, temperature and humidity at time of calibration, and out of tolerance measurements (before and after adjustment) if any occur. Service required, other than minor adjustments, must be approved by the GD-OTS prior to initiating repair. Report all adjustments required and provide information on all ‘nonconforming’ or ‘out of spec’ conditions found during calibration on the calibration certification provided with the return of the equipment.

The Provider shall maintain a calibration system that complies with one or more of the following Calibration System Requirement Standards: ISO/IEC 17025 (General Requirements for the Competence of Testing and Calibration Laboratories), ISO 10012:2003 (Measurement Management Systems – Requirements for Measurement Processes and Measuring Equipment) or NCSL Z540.3 (Calibration Laboratories and Measuring and Test Equipment - General Requirements) or a quality management system that is compliant with ISO9001. These systems shall be subject to audit by GD-OTS. Compliance with the provisions of this clause in no way relieves the Provider of the final responsibility to furnish acceptable supplies or services as specified herein. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Provider, as well as the Provider’s own equipment.

Provider shall grant GD-OTS, authorized GD-OTS customer/government representatives and regulatory authorities’ right of access to all applicable records and areas of all facilities, at any level of the supply chain, involved with the products and/or services delivered under this service request.

All inspection, acceptance, quality, financial and contractual records, documents, and supporting information shall be retained for inspection and delivery to Buyer for a period of six (6) years after final payment. The content of this Q-clause, in its entirety must be flowed to any sub-tier Calibration Service Providers.


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